Senior Executive Assistant Job at Clearance Jobs in Huntsville

divh2Senior Executive Assistant Opportunity/h2pAxient is looking for a Senior Executive Assistant in Huntsville, AL to provide executive-level administrative support to the Integrated Fires Directorate (IF-D) within the Program Executive Office for Missiles and Defense (PEO MS). Duties will include, but are not limited to:/pulliProvide senior level administrative support to the IF-D Director and subordinate staff, supporting high-visibility and/or mission-critical aspects of the program and performing all functional duties independently./liliPerform a variety of administrative functions, including but not limited to the following:/liulliProvide support to assigned personnel for scheduling, coordinating events and meetings, reviewing and preparing executive correspondence, and other program support functions./liliMaintain calendars within Microsoft Outlook./liliOperate a multi-line phone system, receiving all incoming calls and taking complete messages as needed./liliCoordinate with other PEO MS Program Assistants. Coordinate with and assist the PEO Command and Staff as required./liliProcess travel authorizations, obtain required signatures prior to travel, format trip reports, and review local travel vouchers./liliPlan, schedule, and follow-up meeting requirements, reserve conference rooms, setup/coordinate conference calls and video teleconferences, invite attendees, ensure read-ahead materials are provided to meet specified timelines, and maintain copies after meetings./liliConstruct, review, and edit official Government correspondence, including memos and letters. Review will consist of spelling/grammar accuracy, record management, and data entry for proper coordination and routing internally and externally./liliPrepare material for presentation in briefings, meetings, and for higher headquarters. Create and edit complex spreadsheets and PowerPoint briefs for review and staffing./liliCoordinate and track external inquiries, suspense, and action items./liliPerform some work in a classified environment./liliAssist in the operation and/or modification of automated tools and databases, including the Automated Time and Attendance Production System (ATAAPS) and the Defense Travel System (DTS)./liliMay oversee the efforts of less senior staff./li/ul/ulpSkills you will need:/pulliMust possess an active and transferable DoD security clearance, with current investigation at the SECRET level. Must be able to maintain the required clearance./liliMinimum of 15-20 years of related experience./liliBachelors degree in related field, preferred./liliPrior experience working in an Army Project Office preferred./liliMust demonstrate excellent customer interface and communications skills, both written and verbal./liliMust be proficient in Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook, SharePoint)./liliMust have experience arranging business travel, and prior use of automated tools employed by the Government (e.g., ATAAPS and DTS)./li/ul/div