Iowa Staffing is hiring: Administrative Assistant in Des Moines

Administrative Assistant

We are looking for a detail-oriented and personable Administrative Assistant to join our team in Des Moines, Iowa. This part time contract position involves supporting daily office operations, providing exceptional client service, and ensuring smooth workflow coordination. The ideal candidate will thrive in a dynamic environment, adeptly handling both administrative tasks and client interactions.

Responsibilities:

• Welcome clients warmly, address their inquiries, and direct them to the appropriate team members.
• Manage client appointments by maintaining awareness of daily schedules and coordinating effectively.
• Assist clients with tax return pickups, guiding them through the signature process and sharing relevant payment or refund details.
• Process credit card batches, prepare deposits, and record client payments in the billing system.
• Organize incoming and outgoing mail, maintain postage supplies, and utilize mailing systems for letters and packages.
• Prepare and distribute invoices for monthly and quarterly clients, collaborating with colleagues to resolve outstanding items.

If you are looking for a part time opportunity to utilize your organizational and detail-oriented skills, please apply today! Call 515.706.4974 or apply through our Robert Half website.

Requirements:

• Proven experience in scheduling appointments and managing calendars.
• Strong customer service skills with the ability to handle upset clients professionally.
• Familiarity with receptionist duties, including greeting clients and answering inquiries.
• Proficient in filing, scanning documents, and maintaining organized records.
• Solid knowledge of Word and Excel for document preparation and data management.
• Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail.
• Experience with payment processing and billing systems.

If you are looking for a part time opportunity to utilize your organizational and detail-oriented skills, please apply today! Call 515.706.4974 or apply through our Robert Half website.