Boston Staffing is hiring: Executive Assistant in Boston

Executive Assistant

We are looking for a detail-oriented executive assistant to provide high-level administrative support to senior leadership. This contract position is based in Boston, Massachusetts, and requires a proactive individual who excels in organization and communication. The ideal candidate will manage schedules, coordinate travel, and facilitate executive meetings with precision and professionalism.

Responsibilities:

• Manage and maintain executive calendars, ensuring appointments and meetings are organized efficiently.
• Arrange and oversee travel plans, including booking flights, accommodations, and transportation.
• Coordinate all aspects of travel logistics to ensure seamless transitions.
• Prepare for executive meetings by organizing agendas, materials, and follow-ups.
• Serve as the primary point of contact for scheduling and correspondence.
• Monitor and prioritize incoming communications, ensuring timely responses.
• Assist in drafting and proofreading documents for accuracy and clarity.
• Collaborate with other departments to address scheduling conflicts and align priorities.
• Maintain confidentiality while handling sensitive information.
• Provide administrative support for special projects as needed.

Requirements:

• Proven experience as an executive assistant or in a similar administrative role.
• Strong skills in calendar management and scheduling.
• Expertise in arranging and coordinating travel logistics.
• Excellent written and verbal communication abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in using office software, such as Microsoft Office Suite.
• High level of discretion when managing confidential information.
• Exceptional organizational and problem-solving skills.