Texas Staffing is hiring: Executive Assistant in Dallas

Executive Assistant Position

We are looking for an Executive Assistant to join our team in Dallas, Texas, on a contract basis. In this role, you will provide high-level administrative support to executives, ensuring their schedules, travel arrangements, and meetings are seamlessly organized. This position is ideal for someone with exceptional organizational skills and the ability to manage multiple priorities efficiently.

Responsibilities:

• Oversee and manage executive calendars, ensuring schedules are accurate and up-to-date.
• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Prepare for executive meetings by arranging agendas, materials, and logistical details.
• Act as a liaison between executives and internal or external stakeholders to facilitate communication.
• Ensure all administrative tasks are completed in a timely and thorough manner.
• Handle confidential information with discretion and professionalism.
• Assist with the preparation of reports, presentations, and other documentation as needed.
• Respond promptly to requests and inquiries, ensuring smooth day-to-day operations.
• Monitor deadlines and follow up on tasks to ensure timely completion.
• Provide additional support to executives as required.

Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in calendar management and scheduling.
• Excellent organizational skills with the ability to handle multiple tasks simultaneously.
• Experience in arranging and coordinating complex travel plans.
• Outstanding communication and interpersonal skills.
• High level of discretion when handling sensitive information.
• Proficiency in using office software and tools, including word processing and spreadsheets.
• Ability to work independently and adapt to changing priorities.