Clearance Jobs is hiring: Administrative Assistant in Lompoc

divh2Administrative Assistant/h2pVTG is looking for Administrative Assistants in Vandenberg, CA (VSFB) and Cape Canaveral, FL. Enterprise Staff Services - Administrative Support (AS) provides administrative support across the OSL enterprise. The AS establishes and maintains effective working relationships with customers and other stakeholders of the offices both internally and externally. These administrative services include office administration, calendar management, clerical services, travel services, MAT Team coordination functions, conference room management, launch visitor support, meeting support, NRO records management, and OSL Directors Action Group (DAG) support./ppTasks may include:/pulliMaintain and manage a schedule of appointments/meetings for a manager, office, and/or function based on the priorities established by the government./liliTrack status of incoming and outgoing correspondence and actions./liliPass and receive clearances and prepare access lists./liliManage office files plans and document archiving./liliMakes and coordinate travel arrangements for unit managers and others./liliProcess travel, training, and POV vouchers./liliEscort visitors and guests./liliPerforms back up administrative duties for other offices within the directorate/office./liliAssists new employees: ensure phone/voicemail is ready upon their arrival, add employees to required e-mail groups and directories./liliCoordinates order of office supplies and the repair of office equipment./liliProduce, coordinate, and publish documents such as instructions, spreadsheets, presentations, and reports./liliMonitor telephones of manager or office members./liliMaintain and update knowledge management, enterprise and directorate tools, databases, spreadsheets./liliPrepares and disseminate information to appropriate individuals/offices./liliEvaluate, propose, implement innovative-and/or new administrative processes to improve the efficiency and effectiveness of support administration./liliEnsure meeting room equipment is properly functioning and ready to support meetings./liliProvide presentation material and background information in a timely manner to meeting stakeholders and attendees./liliPlan, schedule, organize, and execute meetings, conferences, site visitors and off-sites./liliParticipate in meetings and events: serve as recorder or working member of group and may brief or present administrative support related information./liliPrepare weekly status reports on the progress of action items and initiatives for the function or business areas./liliAssist or perform as a focal point for a program or process./liliEnsure compliance with NRO regulations, policies, and procedures./liliCoordinate, track, and monitor administrative and program support activity./liliDraft, proofread, edit, and provide final review of all correspondence./liliProduce content and material for briefing packages and present information to various audiences as required./liliPerform as Action Officer for oversight, monitoring, and reporting on status of task completion related to the execution of a program, process, or transaction tasking./liliPerform MAT program management coordinators (PMC) tasks./li/ulpPosition requires a current and active TS/SCI with Poly; Years experience can be substituted as follows: 5 YEARS EXP = ASSOCIATES 10 YEARS EXP = BACHELORS 15 YEARS EXP = MASTERS./ppPay Range: VTGs estimated starting pay range is $90,000 - 130,000 annually, which is a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations and may possibly include contractual requirements which may cause an offer to fall outside of this range./p/div