Robert Half
Description We are looking for an experienced Executive Assistant to join our team in Deerfield, Illinois. This is a long-term contract position where you will play a pivotal role in supporting senior leadership and ensuring smooth day-to-day operations. The ideal candidate will have exceptional organizational skills, a proactive approach to problem-solving, and the ability to manage multiple tasks efficiently. Responsibilities:
- Manage and maintain executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.
- Prepare detailed meeting agendas and create high-quality PowerPoint presentations for leadership discussions.
- Handle expense reports, ensuring accuracy and timely submission.
- Coordinate meetings, including logistics, scheduling, and follow-ups.
- Generate and maintain reports to support business processes and decision-making.
- Collaborate with the Office Coordinator to ensure the seamless functioning of the branch office.
- Provide daily administrative support to executives, addressing ad-hoc needs and requests.
- Arrange and oversee travel plans, including booking transportation and accommodations.
- Act as a liaison between executives and internal teams to facilitate communication and collaboration. Requirements - At least 5 years of administrative experience, preferably in a corporate environment.
- Ability to work independently while also thriving in a team-oriented setting.
- Proactive decision-making skills and the ability to anticipate needs.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite, including Outlook and PowerPoint.
- Excellent organizational skills with a strong attention to detail and follow-through.
- Experience using Concur for expense management.
- A bachelor's degree is preferred but not required. TalentMatch®