Avanciers Inc.
Avanciers is seeking an Office Administrator & Accounts Receivable (AR) Support
for a contract role with our client in
Charleston, SC . This position offers an excellent opportunity to support daily office operations while playing a key role in Accounts Receivable activities. The role partners closely with Service Coordinators, Business Administrators, and Finance to ensure smooth administrative operations, timely invoicing, and effective collections for the Marine Systems Service and Ports Service group.
Job Title Office Administrator & Accounts Receivable (AR)
Location Charleston, SC
Key Responsibilities
Perform a wide range of administrative duties under limited supervision, applying established practices and procedures.
Serve as the first point of contact for the Charleston Service office, managing incoming mail, visitor logistics, and meeting coordination.
Prepare, proofread, and format correspondence, reports, presentations, and organizational charts.
Maintain electronic and hard-copy filing systems and document repositories.
Manage office supplies, asset inventories, and facilities-related requests.
Coordinate with vendors and building management to ensure smooth office operations.
Support employee onboarding and offboarding, including workspace setup, system access requests, shared folders, distribution lists, and safety orientation.
Accounts Receivable Support
Monitor AR aging reports and follow up on past-due balances, short payments, and billing disputes.
Communicate with internal teams and customers to resolve AR issues in a timely manner.
Escalate unresolved AR matters according to established procedures.
Process credit and debit memos, write-offs (per authority matrix), and billing adjustments.
Ensure proper documentation, approvals, and audit trails for all AR transactions.
Tools & Systems
ERP systems (e.g., SAP S/4HANA or SAP ECC) for service order management, billing, and AR aging
Ariba Guided Buying
Microsoft 365 (Outlook, Teams, Excel, Word, SharePoint/OneDrive)
Customer and vendor document control and e-invoicing portals
Qualifications
2–4 years of experience in office administration and/or accounts receivable
Working knowledge of ERP billing and AR processes; SAP experience highly preferred
Strong proficiency in Microsoft Excel (including VLOOKUPs and pivot tables), Word, Outlook, and Teams
Excellent communication and customer service skills
High attention to detail with a strong sense of urgency and follow-through
Seniority level
Associate
Employment type
Contract
Job function
Administrative, Accounting/Auditing, and Consulting
Industries
IT Services and IT Consulting, Engineering Services, and Manufacturing
#J-18808-Ljbffr
for a contract role with our client in
Charleston, SC . This position offers an excellent opportunity to support daily office operations while playing a key role in Accounts Receivable activities. The role partners closely with Service Coordinators, Business Administrators, and Finance to ensure smooth administrative operations, timely invoicing, and effective collections for the Marine Systems Service and Ports Service group.
Job Title Office Administrator & Accounts Receivable (AR)
Location Charleston, SC
Key Responsibilities
Perform a wide range of administrative duties under limited supervision, applying established practices and procedures.
Serve as the first point of contact for the Charleston Service office, managing incoming mail, visitor logistics, and meeting coordination.
Prepare, proofread, and format correspondence, reports, presentations, and organizational charts.
Maintain electronic and hard-copy filing systems and document repositories.
Manage office supplies, asset inventories, and facilities-related requests.
Coordinate with vendors and building management to ensure smooth office operations.
Support employee onboarding and offboarding, including workspace setup, system access requests, shared folders, distribution lists, and safety orientation.
Accounts Receivable Support
Monitor AR aging reports and follow up on past-due balances, short payments, and billing disputes.
Communicate with internal teams and customers to resolve AR issues in a timely manner.
Escalate unresolved AR matters according to established procedures.
Process credit and debit memos, write-offs (per authority matrix), and billing adjustments.
Ensure proper documentation, approvals, and audit trails for all AR transactions.
Tools & Systems
ERP systems (e.g., SAP S/4HANA or SAP ECC) for service order management, billing, and AR aging
Ariba Guided Buying
Microsoft 365 (Outlook, Teams, Excel, Word, SharePoint/OneDrive)
Customer and vendor document control and e-invoicing portals
Qualifications
2–4 years of experience in office administration and/or accounts receivable
Working knowledge of ERP billing and AR processes; SAP experience highly preferred
Strong proficiency in Microsoft Excel (including VLOOKUPs and pivot tables), Word, Outlook, and Teams
Excellent communication and customer service skills
High attention to detail with a strong sense of urgency and follow-through
Seniority level
Associate
Employment type
Contract
Job function
Administrative, Accounting/Auditing, and Consulting
Industries
IT Services and IT Consulting, Engineering Services, and Manufacturing
#J-18808-Ljbffr