Career Group
A newly launched, well-capitalized alternative asset management firm is seeking a seasoned
Executive Assistant / Office Manager
to join at the ground floor of an exciting growth phase. The firm is building a best‑in‑class team and culture from day one. This is a highly visible, hands‑on role ideal for a proactive, positive, and service‑oriented professional who thrives in a fast‑paced, entrepreneurial environment and is excited to help build an organization from the start.
The Role This position blends traditional
Executive Assistant
responsibilities with
office management and general administrative support , reflecting the needs of a growing firm where flexibility, ownership, and a "no task too small" mindset are essential.
You will support senior‑level professionals while also contributing to the smooth day‑to‑day operation of the office. The ideal candidate is polished, highly organized, discreet, and genuinely enjoys being helpful—whether coordinating complex international travel or handling ad hoc personal requests.
Location:
Midtown East, NYC
Work Model:
100% onsite (Monday–Friday)
Hours:
Approximately 8:00am–5:00pm
Compensation:
$100,000–$120,000 base salary, plus discretionary bonus, benefits, and 401(k)
Key Responsibilities
Extensive coordination and scheduling of complex internal and external meetings, conference calls, and video conferences using Outlook
Proactively manage and prioritize senior professionals’ calendars, ensuring they stay on schedule and are informed of changes
Coordinate conference rooms, catering, materials, and meeting logistics
Arrange and manage all aspects of domestic and international travel
Prepare, organize, and submit expense reports using Concur or similar expense systems
Handle correspondence, document preparation, and meeting materials
Answer phones, screen calls, and manage messages professionally
Manage high‑volume printing, copying, binding, and distribution of materials
Maintain documents, records, and reports with the highest level of confidentiality and discretion
Provide back‑up administrative support and collaborate closely with other administrative professionals as the firm grows
Assist with general office management needs and special projects as assigned
Comfortable handling occasional ad hoc personal requests from senior leadership
Qualifications
Minimum
5–7 years of experience
as an Executive Assistant or Administrative Assistant in a fast‑paced environment
Financial services experience strongly preferred
Bachelor’s degree preferred, but not required
Advanced proficiency with
Microsoft Office
(Outlook, Word, Excel, PowerPoint); WebEx or similar tools
Experience with
Concur
or similar expense management platforms preferred
Experience with
visa applications and international travel coordination
highly preferred
Proven ability to support multiple senior professionals and manage competing priorities
Excellent follow‑up, attention to detail, and organizational skills
Strong interpersonal skills; positive attitude and team‑player mentality
Self‑starter who takes ownership and anticipates needs
Comfortable working onsite five days per week
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
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Executive Assistant / Office Manager
to join at the ground floor of an exciting growth phase. The firm is building a best‑in‑class team and culture from day one. This is a highly visible, hands‑on role ideal for a proactive, positive, and service‑oriented professional who thrives in a fast‑paced, entrepreneurial environment and is excited to help build an organization from the start.
The Role This position blends traditional
Executive Assistant
responsibilities with
office management and general administrative support , reflecting the needs of a growing firm where flexibility, ownership, and a "no task too small" mindset are essential.
You will support senior‑level professionals while also contributing to the smooth day‑to‑day operation of the office. The ideal candidate is polished, highly organized, discreet, and genuinely enjoys being helpful—whether coordinating complex international travel or handling ad hoc personal requests.
Location:
Midtown East, NYC
Work Model:
100% onsite (Monday–Friday)
Hours:
Approximately 8:00am–5:00pm
Compensation:
$100,000–$120,000 base salary, plus discretionary bonus, benefits, and 401(k)
Key Responsibilities
Extensive coordination and scheduling of complex internal and external meetings, conference calls, and video conferences using Outlook
Proactively manage and prioritize senior professionals’ calendars, ensuring they stay on schedule and are informed of changes
Coordinate conference rooms, catering, materials, and meeting logistics
Arrange and manage all aspects of domestic and international travel
Prepare, organize, and submit expense reports using Concur or similar expense systems
Handle correspondence, document preparation, and meeting materials
Answer phones, screen calls, and manage messages professionally
Manage high‑volume printing, copying, binding, and distribution of materials
Maintain documents, records, and reports with the highest level of confidentiality and discretion
Provide back‑up administrative support and collaborate closely with other administrative professionals as the firm grows
Assist with general office management needs and special projects as assigned
Comfortable handling occasional ad hoc personal requests from senior leadership
Qualifications
Minimum
5–7 years of experience
as an Executive Assistant or Administrative Assistant in a fast‑paced environment
Financial services experience strongly preferred
Bachelor’s degree preferred, but not required
Advanced proficiency with
Microsoft Office
(Outlook, Word, Excel, PowerPoint); WebEx or similar tools
Experience with
Concur
or similar expense management platforms preferred
Experience with
visa applications and international travel coordination
highly preferred
Proven ability to support multiple senior professionals and manage competing priorities
Excellent follow‑up, attention to detail, and organizational skills
Strong interpersonal skills; positive attitude and team‑player mentality
Self‑starter who takes ownership and anticipates needs
Comfortable working onsite five days per week
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
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