Aston Carter
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Office Manager
role at
Aston Carter
2 days ago Be among the first 25 applicants
Qualifications
Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field.
Experience with tax software (e.g., UltraTax, ProSeries, or similar) preferred.
3+ years of experience in office management or administrative roles (accounting firm experience a plus).
Professional demeanor and client-focused mindset.
Ability to work independently and as part of a team.
Discretion in handling confidential information.
Responsibilities
Manage daily office operations, scheduling, and workflow coordination.
Maintain organized records and filing systems.
Perform basic accounting tasks including invoicing, reconciliations, and bill payment.
Calculate, process, and invoice time and billing for clients.
Serve as the first point of contact for client inquiries.
Coordinate and collaborate with clients to ensure timely delivery of documents and information.
Utilize tax preparation software for data entry and processing.
Job Type & Location This is a Contract to Hire position based out of North Barrington, IL.
Pay and Benefits The pay range for this position is $36.00 - $43.00/hr.
Benefits include:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Jan 16, 2026.
Location and Status Workplace Type: This is a fully onsite position in North Barrington, IL.
Seniority Level Mid‑Senior level
Employment Type Contract
Job Function Administrative
Industries Staffing and Recruiting
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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Office Manager
role at
Aston Carter
2 days ago Be among the first 25 applicants
Qualifications
Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field.
Experience with tax software (e.g., UltraTax, ProSeries, or similar) preferred.
3+ years of experience in office management or administrative roles (accounting firm experience a plus).
Professional demeanor and client-focused mindset.
Ability to work independently and as part of a team.
Discretion in handling confidential information.
Responsibilities
Manage daily office operations, scheduling, and workflow coordination.
Maintain organized records and filing systems.
Perform basic accounting tasks including invoicing, reconciliations, and bill payment.
Calculate, process, and invoice time and billing for clients.
Serve as the first point of contact for client inquiries.
Coordinate and collaborate with clients to ensure timely delivery of documents and information.
Utilize tax preparation software for data entry and processing.
Job Type & Location This is a Contract to Hire position based out of North Barrington, IL.
Pay and Benefits The pay range for this position is $36.00 - $43.00/hr.
Benefits include:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Jan 16, 2026.
Location and Status Workplace Type: This is a fully onsite position in North Barrington, IL.
Seniority Level Mid‑Senior level
Employment Type Contract
Job Function Administrative
Industries Staffing and Recruiting
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
#J-18808-Ljbffr