EILEEN FISHER, INC.
Receptionist & Facilities Coordinator
EILEEN FISHER, INC.
Company Overview EILEEN FISHER creates simple, sustainable, timeless clothes designed to work together as a system. We make our clothes with intention, supporting people to build their wardrobe meaningfully each season and ensuring that they last. Our products are returned through our Renew team or our Waste No More team to be remade into new designs. We are committed to building a better industry and future. EILEEN FISHER is a certified B Corporation, meeting high criteria for social and environmental performance, accountability, and transparency.
Values Statement
We are authentic
We thrive in connection
We trust each other
We innovate through creativity
We are committed to the health of the whole
We are united by purpose
Position Summary As the Receptionist & Facilities Coordinator, you will be an integral part of the Facilities team; managing front‑desk operations of our Irvington Facility and ensuring invoices are handled efficiently and accurately. You will switch between receptionist duties, project coordination, and invoicing responsibilities.
Duties & Responsibilities Receptionist Duties
Greet and welcome visitors, clients, and employees with a warm and professional demeanor.
Answer and direct phone calls, take messages and provide information as needed.
Maintain a clean and organized front desk area.
Manage incoming and outgoing deliveries/packages at the front desk.
Coordinate meeting room reservations and assist with scheduling.
Assist with general office management tasks such as supplies inventory and coordinating maintenance requests.
Make daily rounds through the building to straighten meeting and kitchen areas at end of day.
Monitor office and facilities supplies, including ordering, restocking, and maintaining inventory levels. Create and maintain a system for ordering and tracking supplies cost‑effectively.
Act as Administrator for door‑access card system for new and outgoing employees across Irvington and Secaucus locations, ensuring compliance with Building Access Control and CTPAT.
Act as backup for shipping coordinator when they are out of office, processing incoming and outgoing packages and mail.
Support colleagues and management with ad‑hoc administrative and event tasks such as ordering catering, arranging car services, scanning documents, etc.
Project Duties
Maintain an accurate list of current facilities vendors and contact information for stores and office locations; research new vendors as needed for store and office projects.
Contact vendors, subcontractors and suppliers to obtain quotes for assigned maintenance/repair projects; review proposals with Dept Leaders for approval.
Liaise with contractors, suppliers and store teams to schedule services, following up to ensure timely completion, adherence to scope of work and EF team satisfaction.
Assist in ordering required supplies for retail store or office projects; track orders through to receipt and store/office location.
Maintain records of facility‑related projects/maintenance activities including proposed start/completion dates, suggested costs and paid invoices.
Maintain up‑to‑date procedures, documentation and checklists.
Assist in documentation and reporting for facilities meetings and annual budget preparation.
Receive, review and code vendor invoices; obtain approval from dept leaders and process vendor invoices, ensuring timely and accurate payments.
Verify that goods or services associated with invoices were delivered or completed per purchase order; resolve invoice discrepancies and communicate with vendors and internal stakeholders.
Assist in budget analysis by tracking and reporting on expenses.
Support recycling and sustainability initiatives and develop related knowledge and skills.
Benefits
Corporate employees work a 9/80 schedule (every other Friday off).
Annual Company Bonus Plan.
401(k).
Employee Stock Ownership Plan.
Generous Paid Time Off (including holidays & year‑end closure, personal observance days).
Comprehensive Health Insurance (medical, vision, dental, FSA & HSA, life insurance).
Flexible Reimbursement Program (education, PTO‑related expenses, spa services, fitness/exercise fees, etc.).
Commitment to wellbeing activities (Employee Assistance Program, wellness gatherings).
Clothing Allowance.
EILEEN FISHER Friends Discount Program (25% off product).
Required Experience & Education Education:
High School Diploma or equivalent; additional education or relevant experience is a plus.
3+ years experience in a receptionist or administrative role.
Familiarity with basic accounting principles and invoice processing.
Proficiency with spreadsheets (e.g., Microsoft Excel/Google Sheets).
Excellent interpersonal and communication skills.
Exceptional organizational and time‑management abilities.
Detail‑oriented with a strong commitment to accuracy.
Ability to work independently and as part of a team.
A strong “customer service” orientation while maintaining a positive and supportive work environment.
A curious and progressive mindset, focusing on continuous improvement and streamlining processes.
Ability to perform moderate physical labor required for room set‑ups, moving rolling racks or boxes through building, frequent bending, walking, pushing and lifting; must be able to lift at least 25 lbs.
PERFORMS OTHER RELATED DUTIES AND ASSIGNMENTS AS REQUIRED.
Location Irvington, NY (On‑site)
Work Schedule 9/80 Schedule (40 hours/week). Monday: 8:30 am – 6 pm, Tuesday‑Thursday: 9:30 am – 7 pm, Friday: 8:30 am – 5 pm with every other Friday off.
Salary Range $24–$28 per hour, dependent upon experience and qualifications.
EILEEN FISHER, Inc. is an equal‑opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, making all employment decisions without regard to any protected status.
#J-18808-Ljbffr
Company Overview EILEEN FISHER creates simple, sustainable, timeless clothes designed to work together as a system. We make our clothes with intention, supporting people to build their wardrobe meaningfully each season and ensuring that they last. Our products are returned through our Renew team or our Waste No More team to be remade into new designs. We are committed to building a better industry and future. EILEEN FISHER is a certified B Corporation, meeting high criteria for social and environmental performance, accountability, and transparency.
Values Statement
We are authentic
We thrive in connection
We trust each other
We innovate through creativity
We are committed to the health of the whole
We are united by purpose
Position Summary As the Receptionist & Facilities Coordinator, you will be an integral part of the Facilities team; managing front‑desk operations of our Irvington Facility and ensuring invoices are handled efficiently and accurately. You will switch between receptionist duties, project coordination, and invoicing responsibilities.
Duties & Responsibilities Receptionist Duties
Greet and welcome visitors, clients, and employees with a warm and professional demeanor.
Answer and direct phone calls, take messages and provide information as needed.
Maintain a clean and organized front desk area.
Manage incoming and outgoing deliveries/packages at the front desk.
Coordinate meeting room reservations and assist with scheduling.
Assist with general office management tasks such as supplies inventory and coordinating maintenance requests.
Make daily rounds through the building to straighten meeting and kitchen areas at end of day.
Monitor office and facilities supplies, including ordering, restocking, and maintaining inventory levels. Create and maintain a system for ordering and tracking supplies cost‑effectively.
Act as Administrator for door‑access card system for new and outgoing employees across Irvington and Secaucus locations, ensuring compliance with Building Access Control and CTPAT.
Act as backup for shipping coordinator when they are out of office, processing incoming and outgoing packages and mail.
Support colleagues and management with ad‑hoc administrative and event tasks such as ordering catering, arranging car services, scanning documents, etc.
Project Duties
Maintain an accurate list of current facilities vendors and contact information for stores and office locations; research new vendors as needed for store and office projects.
Contact vendors, subcontractors and suppliers to obtain quotes for assigned maintenance/repair projects; review proposals with Dept Leaders for approval.
Liaise with contractors, suppliers and store teams to schedule services, following up to ensure timely completion, adherence to scope of work and EF team satisfaction.
Assist in ordering required supplies for retail store or office projects; track orders through to receipt and store/office location.
Maintain records of facility‑related projects/maintenance activities including proposed start/completion dates, suggested costs and paid invoices.
Maintain up‑to‑date procedures, documentation and checklists.
Assist in documentation and reporting for facilities meetings and annual budget preparation.
Receive, review and code vendor invoices; obtain approval from dept leaders and process vendor invoices, ensuring timely and accurate payments.
Verify that goods or services associated with invoices were delivered or completed per purchase order; resolve invoice discrepancies and communicate with vendors and internal stakeholders.
Assist in budget analysis by tracking and reporting on expenses.
Support recycling and sustainability initiatives and develop related knowledge and skills.
Benefits
Corporate employees work a 9/80 schedule (every other Friday off).
Annual Company Bonus Plan.
401(k).
Employee Stock Ownership Plan.
Generous Paid Time Off (including holidays & year‑end closure, personal observance days).
Comprehensive Health Insurance (medical, vision, dental, FSA & HSA, life insurance).
Flexible Reimbursement Program (education, PTO‑related expenses, spa services, fitness/exercise fees, etc.).
Commitment to wellbeing activities (Employee Assistance Program, wellness gatherings).
Clothing Allowance.
EILEEN FISHER Friends Discount Program (25% off product).
Required Experience & Education Education:
High School Diploma or equivalent; additional education or relevant experience is a plus.
3+ years experience in a receptionist or administrative role.
Familiarity with basic accounting principles and invoice processing.
Proficiency with spreadsheets (e.g., Microsoft Excel/Google Sheets).
Excellent interpersonal and communication skills.
Exceptional organizational and time‑management abilities.
Detail‑oriented with a strong commitment to accuracy.
Ability to work independently and as part of a team.
A strong “customer service” orientation while maintaining a positive and supportive work environment.
A curious and progressive mindset, focusing on continuous improvement and streamlining processes.
Ability to perform moderate physical labor required for room set‑ups, moving rolling racks or boxes through building, frequent bending, walking, pushing and lifting; must be able to lift at least 25 lbs.
PERFORMS OTHER RELATED DUTIES AND ASSIGNMENTS AS REQUIRED.
Location Irvington, NY (On‑site)
Work Schedule 9/80 Schedule (40 hours/week). Monday: 8:30 am – 6 pm, Tuesday‑Thursday: 9:30 am – 7 pm, Friday: 8:30 am – 5 pm with every other Friday off.
Salary Range $24–$28 per hour, dependent upon experience and qualifications.
EILEEN FISHER, Inc. is an equal‑opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, making all employment decisions without regard to any protected status.
#J-18808-Ljbffr