Eileen Fisher
EILEEN FISHER creates simple, sustainable, timeless clothes designed to work together as a system. We make our clothes with intention, supporting people to build their wardrobe meaningfully each season. And we make our clothes to last—and then take them back through our Renew team to be reworn and loved again, or through our Waste No More team, to be remade into entirely new felted designs. We believe in the fundamental potential of every person—our employees, our customers and those who make our clothes—and are committed to cultivating conditions that empower people. It’s all part of our commitment to doing business in a way that helps build a better industry. And a better future. EILEEN FISHER is one of the largest women’s fashion companies to be a certified B Corporation, which means we voluntarily meet high criteria for social and environmental performance, accountability, and transparency.
Values Statement As a founder led Company, our values are deeply embedded in and shape our culture. Our values are a shared responsibility embodied in every position and are intended to be woven into all that we do; how we approach our work and how we interact with one another. Our values support our commitment to Diversity, Equity + Inclusion, and our commitment to Sustainability guides us to protect our limited natural resources, fight climate change, support human rights and social impact, and inspire the fashion industry to embrace circularity.
We are authentic
We thrive in connection
We trust each other
We innovate through creativity
We are committed to the health of the whole
We are united by purpose
Position Summary As the Receptionist & Facilities Coordinator, you will be an integral part of the Facilities team; from day-to-day operations of our Irvington Facility to playing a key role in ensuring invoices are handled in an efficient and accurate manner. This position requires a versatile and diligent professional who can seamlessly switch between receptionist duties, project coordination and invoicing responsibilities. You will be responsible for ensuring that all vendor invoices are received, processed, and tracked accurately, while also managing front desk responsibilities and assisting in office management tasks.
Duties & Responsibilities Receptionist Duties
Greet and welcome visitors, clients, and employees with a warm and professional demeanor.
Answer and direct phone calls, take messages and provide information as needed.
Maintain a clean and organized front desk area.
Manage incoming and outgoing deliveries/packages at the front desk.
Coordinate meeting room reservations and assist with scheduling.
Assist with general office management tasks, such as office supplies inventory and coordinating maintenance requests.
Make daily rounds through the building to straighten meetings areas and kitchen areas at end of day.
Monitor office and facilities supplies, including ordering, restocking, and maintaining inventory levels. Create and maintain a system for ordering and tracking supplies in a cost-effective manner.
Act as Administrator for door access card system for new and outgoing employees to maintain accurate building access for Irvington and Secaucus locations. Ensure compliance with Building Access Control and CTPAT.
Act as back up for shipping coordinator when they are out of office, process incoming and outgoing packages and mail.
Support colleagues and management with ad-hoc administrative and event tasks such as ordering catering, arranging for car services, scanning documents, etc.
Project Duties
Maintain an accurate list of current facilities vendors and contact information for stores and office locations. Research new vendors as needed for store and office projects.
Contact vendors, subcontractors and supplier to obtain quotes for assigned maintenance/repair projects. Review proposals with Dept Leaders for approval.
Liaise with contractors, suppliers and store teams to schedule services. Follow up with vendors and store teams to ensure the timely completion of scheduled services, adherence to scope of work and EF team satisfaction.
Assist in the ordering of required supplies for retail store or office projects. Track orders through to receipt and store/office location.
Maintain records of facility-related projects/maintenance activities including proposed start and completion dates, proposed costs and paid invoices.
Maintain up-to-date procedures, documentation and checklists.
Assist in documentation and reporting for facilities meetings/annual budget preparation.
Receive, review and code vendor invoices. Obtain approval from dept leaders and process vendor invoices, ensuring timely and accurate payments to vendors.
Verify that goods or services associated with invoices were delivered or completed as per the purchase order. Resolve invoice discrepancies and communicate with vendors and internal stakeholders to address any issues.
Assist in budget analysis by tracking and reporting on expenses.
Support recycling and sustainability initiatives and develop knowledge and skills.
Benefits
Corporate employees work 9/80 schedule (every other Friday off)
Annual Company Bonus Plan
401(K)
Employee Stock Ownership Plan
Generous Paid Time Off (including holidays & year-end closure, personal observance days)
Comprehensive Health Insurance (medical, vision, dental, FSA & HSA, life ins, etc.)
Flexible Reimbursement Program (education, PTO related expenses, spa services, fitness/ exercise fees, etc.)
Commitment to wellbeing activities (Employee Assistance Program, wellness gatherings)
Clothing Allowance
EILEEN FISHER Friends Discount Program (25% off product)
#J-18808-Ljbffr
Values Statement As a founder led Company, our values are deeply embedded in and shape our culture. Our values are a shared responsibility embodied in every position and are intended to be woven into all that we do; how we approach our work and how we interact with one another. Our values support our commitment to Diversity, Equity + Inclusion, and our commitment to Sustainability guides us to protect our limited natural resources, fight climate change, support human rights and social impact, and inspire the fashion industry to embrace circularity.
We are authentic
We thrive in connection
We trust each other
We innovate through creativity
We are committed to the health of the whole
We are united by purpose
Position Summary As the Receptionist & Facilities Coordinator, you will be an integral part of the Facilities team; from day-to-day operations of our Irvington Facility to playing a key role in ensuring invoices are handled in an efficient and accurate manner. This position requires a versatile and diligent professional who can seamlessly switch between receptionist duties, project coordination and invoicing responsibilities. You will be responsible for ensuring that all vendor invoices are received, processed, and tracked accurately, while also managing front desk responsibilities and assisting in office management tasks.
Duties & Responsibilities Receptionist Duties
Greet and welcome visitors, clients, and employees with a warm and professional demeanor.
Answer and direct phone calls, take messages and provide information as needed.
Maintain a clean and organized front desk area.
Manage incoming and outgoing deliveries/packages at the front desk.
Coordinate meeting room reservations and assist with scheduling.
Assist with general office management tasks, such as office supplies inventory and coordinating maintenance requests.
Make daily rounds through the building to straighten meetings areas and kitchen areas at end of day.
Monitor office and facilities supplies, including ordering, restocking, and maintaining inventory levels. Create and maintain a system for ordering and tracking supplies in a cost-effective manner.
Act as Administrator for door access card system for new and outgoing employees to maintain accurate building access for Irvington and Secaucus locations. Ensure compliance with Building Access Control and CTPAT.
Act as back up for shipping coordinator when they are out of office, process incoming and outgoing packages and mail.
Support colleagues and management with ad-hoc administrative and event tasks such as ordering catering, arranging for car services, scanning documents, etc.
Project Duties
Maintain an accurate list of current facilities vendors and contact information for stores and office locations. Research new vendors as needed for store and office projects.
Contact vendors, subcontractors and supplier to obtain quotes for assigned maintenance/repair projects. Review proposals with Dept Leaders for approval.
Liaise with contractors, suppliers and store teams to schedule services. Follow up with vendors and store teams to ensure the timely completion of scheduled services, adherence to scope of work and EF team satisfaction.
Assist in the ordering of required supplies for retail store or office projects. Track orders through to receipt and store/office location.
Maintain records of facility-related projects/maintenance activities including proposed start and completion dates, proposed costs and paid invoices.
Maintain up-to-date procedures, documentation and checklists.
Assist in documentation and reporting for facilities meetings/annual budget preparation.
Receive, review and code vendor invoices. Obtain approval from dept leaders and process vendor invoices, ensuring timely and accurate payments to vendors.
Verify that goods or services associated with invoices were delivered or completed as per the purchase order. Resolve invoice discrepancies and communicate with vendors and internal stakeholders to address any issues.
Assist in budget analysis by tracking and reporting on expenses.
Support recycling and sustainability initiatives and develop knowledge and skills.
Benefits
Corporate employees work 9/80 schedule (every other Friday off)
Annual Company Bonus Plan
401(K)
Employee Stock Ownership Plan
Generous Paid Time Off (including holidays & year-end closure, personal observance days)
Comprehensive Health Insurance (medical, vision, dental, FSA & HSA, life ins, etc.)
Flexible Reimbursement Program (education, PTO related expenses, spa services, fitness/ exercise fees, etc.)
Commitment to wellbeing activities (Employee Assistance Program, wellness gatherings)
Clothing Allowance
EILEEN FISHER Friends Discount Program (25% off product)
#J-18808-Ljbffr