Los Alamos National Security LLC
Professional Staff Assisant (Professional Staff Assistant 1)
Los Alamos National Security LLC, Los Alamos, New Mexico, us, 87545
What You Will Do
The Engineering and Technology Maturation (ETM) Program Office is seeking candidates for a Professional Staff Assistant 1 (PSA-1) position. Working as a valued member of the business operations team and reporting to the Staff Operations Manager, the successful candidate will play a key role in supporting operational efficiency, informed business decisions, and the overall administrative functions of the ETM Program Office.
The ETM Program Office resides under the associate Laboratory Director for Weapon Physics (ALDX) and conducts research to improve America’s ability to rapidly design, produce, qualify, and certify nuclear weapons. The main goals of ETM are to 1) Develop, mature, and integrate technologies and capabilities for the future nuclear deterrent 2) Build and test prototypes and apply lessons learned to future activities 3) Rapidly bring proven technologies, capabilities, and prototypes together to address urgent and future nuclear deterrence needs. ETM focuses on developing modeling and simulation tools, testing capabilities, weapon technologies, materials, explosives and surveillance methods for weapon systems to assure production, qualification and certification in the absence of underground nuclear testing.
The PSA-1 role requires a proactive and detail-oriented individual who demonstrates exceptional accuracy, initiative, versatility, tact, and the ability to maintain strict confidentiality. This position operates with minimal supervision and contributes to a cohesive, high-performing operational environment. As a collaborative team member, the PSA-1 will work closely with the ETM Program Director, Deputy Program Director, Program Managers, and deployed staff supporting both the Program Office and the ALD office.
Work is performed in a busy, fast-paced team environment that values adaptability, initiative, and teamwork. The successful candidate will take ownership of assigned tasks and provide support wherever needed to ensure the success of ETM operations.
Serve as a primary point of contact for the ETM Program Office, communicating professionally with internal and external managers, administrators, and staff.
Support consistency and standardization of administrative processes and activities across the Program Office.
Coordinate facility utilization, space planning, maintenance requests, housekeeping, and related operational needs.
Compose, prepare, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail.
Assist with organizing and supporting logistics for program visits, stakeholder reviews, tours, and other engagements.
Serve as a resource to Program Office staff regarding administrative policies, procedures, and systems.
Act as the ETM Program Office point of contact for Records Management, ensuring compliance with Laboratory requirements.
Manage Guest Scientist and Laboratory Associate Agreements for the ETM Program Office, ensuring accuracy and timely processing.
What You Need Minimum Job Requirements:
Administrative Support
Experience providing administrative support in a dynamic, fast-paced environment, including clear communication and coordination with staff and team members. Skilled in office management tasks such as safety and security processes, correspondence, records management, travel arrangements, time and effort reporting, calendar support, meeting scheduling, logistics, and procurement assistance. Capable of reviewing, organizing, and routing email to support workflow and maintain daily operations. Demonstrated ability to accurately prepare and process deliverable documents, complete action items, and track them to closure. Consistently employs tact, diplomacy, and discretion when handling sensitive or confidential information.
Organization and Time Management
Ability to organize, prioritize, and follow through on multiple tasks, often under strict deadlines, frequent interruptions, and shifting priorities in a dynamic work environment. Proven record of dependability, availability, attendance, and punctuality. Able to perform effectively under pressure while managing competing deadlines and changing demands. Skilled in maintaining accuracy, organization, and attention to detail in daily operations, ensuring timely task completion while sustaining a calm and professional demeanor.
Business Systems and Technical Proficiency
Proficient with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word, with the ability to produce clear, accurate, and professional documents, spreadsheets, and presentations. Familiarity with Laboratory business systems such as Ariba, Oracle, Concur, and UTrain, with a demonstrated ability to quickly learn and adapt to new software and technologies. Capable of interpreting data and information to create organized and professional administrative products. Able to learn and utilize business systems supporting personnel records, procurement, travel, and financial processes.
Problem Solving and Decision Making
Ability to identify administrative and operational issues and contribute to practical solutions by gathering information, evaluating options, and applying established procedures. Able to work independently on routine tasks while exercising sound judgment and initiative within defined guidelines. Recognizes when to elevate issues and provides clear, accurate information to support decision-making by supervisors and program leadership.
Communication and Strategic Engagement
Strong written and verbal communication skills, including proficiency in grammar, formatting, and editing. Demonstrated ability to interact professionally and diplomatically with internal and external stakeholders, including staff at various organizational levels. Skilled in preparing clear, accurate correspondence, reports, and presentations that support program objectives and uphold Laboratory standards. Able to collaborate effectively with colleagues and internal support organizations while maintaining a courteous and professional demeanor.
Desired Skills
Working knowledge of Laboratory policies, procedures, and administrative systems, with the ability to interpret and apply them accurately to support compliance and operational efficiency.
Experience coordinating activities and communications across teams or program offices.
Ability to support managers and adapt to shifting operational priorities in a dynamic environment.
Demonstrated initiative in identifying opportunities for process improvement.
Experience working in a secure environment and handling sensitive information with discretion, sound judgment, and adherence to security protocols.
General understanding of LANL's mission, organizational structure, and administrative practices.
Education and Qualifications Education:
Position requires a Bachelor’s Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation. Undergraduate coursework may be expected at this level.
Desired Qualifications:
Experience using business systems such as Oracle, Ariba, Concur, or similar administrative tools.
Experience with collaboration and conferencing platforms such as Microsoft Teams, Webex, or equivalent systems.
Experience serving as a Designated Procurement Representative (DPR) or supporting procurement-related activities.
Active Q clearance
Active Sigma 15
Work Location and Additional Details Work Location: The work location for this position is onsite in a classified environment and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants: To be formally considered please attach a cover letter that addresses the minimum requirements of the position.
Directives and eligibility: Citizens of certain countries may be prohibited from accessing facilities that support national security laboratories. DOE and related directions apply as applicable. This section summarizes applicable eligibility considerations.
Clearance: Q. This position requires a Q clearance and will be subject to a background investigation. U.S. Citizenship is required for clearance in most cases.
New-Employment Drug Test: The Laboratory requires a new-employment drug test and maintains a policy that includes random drug testing. A positive drug test for marijuana will result in termination of employment in accordance with policy.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories. The Laboratory is committed to accessibility and will provide reasonable accommodations upon request. To request accommodation, contact applyhelp@lanl.gov.
Where You Will Work Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Benefits include medical, dental, vision, life and disability insurance, parental leave, retirement plan with employer matching, tuition assistance, flexible schedules, and wellness programs. Relocation assistance is available for certain cases.
Additional Details Directive 206.2: Employment with LANL requires favorable determination by the National Nuclear Security Administration (NNSA). This applies to U.S. citizens; other nationalities may be subject to DOE orders and requirements.
Equal Opportunity: LANL is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected characteristics as defined by law.
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The ETM Program Office resides under the associate Laboratory Director for Weapon Physics (ALDX) and conducts research to improve America’s ability to rapidly design, produce, qualify, and certify nuclear weapons. The main goals of ETM are to 1) Develop, mature, and integrate technologies and capabilities for the future nuclear deterrent 2) Build and test prototypes and apply lessons learned to future activities 3) Rapidly bring proven technologies, capabilities, and prototypes together to address urgent and future nuclear deterrence needs. ETM focuses on developing modeling and simulation tools, testing capabilities, weapon technologies, materials, explosives and surveillance methods for weapon systems to assure production, qualification and certification in the absence of underground nuclear testing.
The PSA-1 role requires a proactive and detail-oriented individual who demonstrates exceptional accuracy, initiative, versatility, tact, and the ability to maintain strict confidentiality. This position operates with minimal supervision and contributes to a cohesive, high-performing operational environment. As a collaborative team member, the PSA-1 will work closely with the ETM Program Director, Deputy Program Director, Program Managers, and deployed staff supporting both the Program Office and the ALD office.
Work is performed in a busy, fast-paced team environment that values adaptability, initiative, and teamwork. The successful candidate will take ownership of assigned tasks and provide support wherever needed to ensure the success of ETM operations.
Serve as a primary point of contact for the ETM Program Office, communicating professionally with internal and external managers, administrators, and staff.
Support consistency and standardization of administrative processes and activities across the Program Office.
Coordinate facility utilization, space planning, maintenance requests, housekeeping, and related operational needs.
Compose, prepare, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail.
Assist with organizing and supporting logistics for program visits, stakeholder reviews, tours, and other engagements.
Serve as a resource to Program Office staff regarding administrative policies, procedures, and systems.
Act as the ETM Program Office point of contact for Records Management, ensuring compliance with Laboratory requirements.
Manage Guest Scientist and Laboratory Associate Agreements for the ETM Program Office, ensuring accuracy and timely processing.
What You Need Minimum Job Requirements:
Administrative Support
Experience providing administrative support in a dynamic, fast-paced environment, including clear communication and coordination with staff and team members. Skilled in office management tasks such as safety and security processes, correspondence, records management, travel arrangements, time and effort reporting, calendar support, meeting scheduling, logistics, and procurement assistance. Capable of reviewing, organizing, and routing email to support workflow and maintain daily operations. Demonstrated ability to accurately prepare and process deliverable documents, complete action items, and track them to closure. Consistently employs tact, diplomacy, and discretion when handling sensitive or confidential information.
Organization and Time Management
Ability to organize, prioritize, and follow through on multiple tasks, often under strict deadlines, frequent interruptions, and shifting priorities in a dynamic work environment. Proven record of dependability, availability, attendance, and punctuality. Able to perform effectively under pressure while managing competing deadlines and changing demands. Skilled in maintaining accuracy, organization, and attention to detail in daily operations, ensuring timely task completion while sustaining a calm and professional demeanor.
Business Systems and Technical Proficiency
Proficient with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word, with the ability to produce clear, accurate, and professional documents, spreadsheets, and presentations. Familiarity with Laboratory business systems such as Ariba, Oracle, Concur, and UTrain, with a demonstrated ability to quickly learn and adapt to new software and technologies. Capable of interpreting data and information to create organized and professional administrative products. Able to learn and utilize business systems supporting personnel records, procurement, travel, and financial processes.
Problem Solving and Decision Making
Ability to identify administrative and operational issues and contribute to practical solutions by gathering information, evaluating options, and applying established procedures. Able to work independently on routine tasks while exercising sound judgment and initiative within defined guidelines. Recognizes when to elevate issues and provides clear, accurate information to support decision-making by supervisors and program leadership.
Communication and Strategic Engagement
Strong written and verbal communication skills, including proficiency in grammar, formatting, and editing. Demonstrated ability to interact professionally and diplomatically with internal and external stakeholders, including staff at various organizational levels. Skilled in preparing clear, accurate correspondence, reports, and presentations that support program objectives and uphold Laboratory standards. Able to collaborate effectively with colleagues and internal support organizations while maintaining a courteous and professional demeanor.
Desired Skills
Working knowledge of Laboratory policies, procedures, and administrative systems, with the ability to interpret and apply them accurately to support compliance and operational efficiency.
Experience coordinating activities and communications across teams or program offices.
Ability to support managers and adapt to shifting operational priorities in a dynamic environment.
Demonstrated initiative in identifying opportunities for process improvement.
Experience working in a secure environment and handling sensitive information with discretion, sound judgment, and adherence to security protocols.
General understanding of LANL's mission, organizational structure, and administrative practices.
Education and Qualifications Education:
Position requires a Bachelor’s Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation. Undergraduate coursework may be expected at this level.
Desired Qualifications:
Experience using business systems such as Oracle, Ariba, Concur, or similar administrative tools.
Experience with collaboration and conferencing platforms such as Microsoft Teams, Webex, or equivalent systems.
Experience serving as a Designated Procurement Representative (DPR) or supporting procurement-related activities.
Active Q clearance
Active Sigma 15
Work Location and Additional Details Work Location: The work location for this position is onsite in a classified environment and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants: To be formally considered please attach a cover letter that addresses the minimum requirements of the position.
Directives and eligibility: Citizens of certain countries may be prohibited from accessing facilities that support national security laboratories. DOE and related directions apply as applicable. This section summarizes applicable eligibility considerations.
Clearance: Q. This position requires a Q clearance and will be subject to a background investigation. U.S. Citizenship is required for clearance in most cases.
New-Employment Drug Test: The Laboratory requires a new-employment drug test and maintains a policy that includes random drug testing. A positive drug test for marijuana will result in termination of employment in accordance with policy.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories. The Laboratory is committed to accessibility and will provide reasonable accommodations upon request. To request accommodation, contact applyhelp@lanl.gov.
Where You Will Work Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Benefits include medical, dental, vision, life and disability insurance, parental leave, retirement plan with employer matching, tuition assistance, flexible schedules, and wellness programs. Relocation assistance is available for certain cases.
Additional Details Directive 206.2: Employment with LANL requires favorable determination by the National Nuclear Security Administration (NNSA). This applies to U.S. citizens; other nationalities may be subject to DOE orders and requirements.
Equal Opportunity: LANL is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected characteristics as defined by law.
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