Robert Half
Description We are looking for a proactive and organized Administrative Assistant to join our team in Parsippany, New Jersey. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing office operations, and is eager to contribute to the smooth functioning of a growing firm. As the first point of contact for visitors and staff, you will play a pivotal role in maintaining a detail-oriented and welcoming atmosphere. Responsibilities:
- Serve as the primary receptionist by welcoming visitors, answering phone calls, and maintaining a detail-oriented front desk environment.
- Coordinate office operations, including ordering supplies, scheduling equipment maintenance, and managing lunch orders.
- Handle all incoming and outgoing mail, FedEx packages, and courier deliveries efficiently.
- Provide administrative assistance with tasks such as licensing, contracts, compliance, and general office management.
- Maintain organized records and files to support seamless day-to-day operations.
- Assist with billing processes and other administrative projects as needed.
- Ensure the office environment remains organized, functional, and equipped for staff productivity.
- Support team members with ad-hoc tasks to facilitate project completion and deadlines. Requirements - Previous experience in an administrative or office support role is preferred.
- Proficiency in Microsoft Office applications and the ability to quickly adapt to new software systems.
- Strong organizational skills and attention to detail to ensure accuracy in all tasks.
- Excellent communication and interpersonal skills to interact professionally with visitors and staff.
- Ability to multitask and prioritize responsibilities in a dynamic work environment.
- A positive and team-oriented attitude with a willingness to learn and grow within the company. TalentMatch®