Robert Half
Description We are looking for a dedicated Administrative Assistant to join our team in Morris County, New Jersey. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring efficient communication with clients, and assisting in project coordination. If you excel in organization and thrive in a fast-paced environment, this opportunity is ideal for you. Responsibilities:
- Maintain consistent and detail-oriented communication with clients on a daily basis to address inquiries and provide updates.
- Assist in the preparation, production, and distribution of customer invoices.
- Collaborate with the contract manager to coordinate projects and order necessary materials.
- Create and organize proposals and reports for clients to ensure smooth project execution.
- Provide general administrative support to the contract manager, including scheduling and documentation.
- Scan, file, and maintain work logs, maintenance records, and employee time sheets.
- Manage incoming calls and direct them appropriately while addressing client needs.
- Ensure accurate data entry and maintain organized records for administrative tasks.
- Perform receptionist duties, including greeting visitors and handling correspondence.
- Exceptional communication skills, both written and verbal.
- Strong attention to detail and ability to maintain accuracy in all tasks.
- Demonstrated ability to work efficiently and effectively in a fast-paced environment.
- Proficient in computer applications relevant to administrative responsibilities.
- A proactive approach to client communication and relationship management.
- High level of organizational skills to manage multiple tasks simultaneously.
- Strong work ethic and commitment to delivering quality results. TalentMatch®