Senior Executive Assistant Job at Trivium in Dearborn Heights

Job Title Life Manager / Executive Assistant to the Founder (Path to Chief of Staff) Location Dearborn, Michigan (ZIP: 48124) Schedule Hybrid – Primarily in-person, with remote flexibility as needed. Company Overview Neametric is a fast‑growing digital marketing agency founded in 2017, operating across lead generation, call center services, SEO, PPC, websites, paid media, and full‑funnel digital marketing. The company employs 60+ team members and is entering a high‑growth phase with a clear goal of reaching $10M+ in annual revenue. Role Overview This is not a traditional Executive Assistant role. It is a Life Manager position supporting a high‑performing, fast‑paced, sales‑driven Founder. You will manage business, personal, and household operations, act as a force multiplier, and eventually grow into a Chief of Staff‑level role with a personal assistant reporting to you. Key Outcomes Buy back at least 10 hours per week of the Founder’s time Enforce structure, routines, schedules, and follow‑through Ensure nothing falls through the cracks—business or personal Founder focuses on sales, growth, authority, and networking only Everything else is handled, tracked, documented, and reported Core Responsibilities Founder & Executive Management Own and manage the Founder’s calendar, schedule, priorities, and routines Create and enforce a structured daily and weekly schedule Ensure meetings are prepared in advance (agenda, notes, assets ready) Take meeting notes and ensure follow‑ups, tasks, and CRM updates are completed Actively tell the Founder what needs to be done—not ask Business Operations & Reporting Liaise with department heads to: Track progress Ensure deliverables are met Collect reports and KPIs Consolidate reporting so the Founder receives clear, concise summaries Track onboarding, training, and readiness of new hires (e.g., sales closers) Ensure documentation, SOPs, and processes are maintained and followed Identify inefficiencies and propose solutions proactively Project & Task Management Own execution of ongoing and new projects Ensure no project stalls due to lack of follow‑up Coordinate across teams using tools like: Slack Google Workspace Asana / (url removed) HubSpot (or similar CRM) Track deadlines, priorities, and dependencies Personal & Household Management Manage personal logistics for the Founder and spouse: Appointments Travel planning Errands Household needs Coordinate: Home maintenance Vendors Groceries and household orders Ensure family commitments (kids’ schedules, events, pickups) are handled Remove all personal distractions from the Founder’s plate Authority & Growth Support Schedule and organize: Networking activities Authority‑building initiatives Social media and brand activities Ensure assets, time blocks, and follow‑through are in place Requirements Must‑Have Minimum 3 years experience in: Executive Assistant Life Manager Operations Manager Chief of Staff‑type roles Proven experience supporting high‑performing, Type‑A executives Strong operational, organizational, and project management skills High emotional intelligence and confidence Ability to push back, set boundaries, and enforce structure Logical thinker and strong problem solver Comfortable managing both business and personal matters Tech‑savvy and fast learner Strongly Preferred Experience in fast‑paced, entrepreneurial, or agency environments Background in operations, project management, or business management Required Skills & Tools Slack Google Workspace Asana, (url removed), or similar CRM familiarity (HubSpot or equivalent) Calendar and task management systems Strong documentation and reporting skills Personality Fit (Critical) Extremely organized Calm under pressure Not intimidated by strong personalities Direct, assertive, and confident Proactive, not reactive Takes ownership and accountability Career‑oriented (this is not a short‑term role) Work Schedule Full‑time On‑site: 8:30 AM – 5:00 PM Flexibility required when needed Hybrid/remote flexibility when Founder is traveling Benefits Salary: $50,000 – $70,000 base (depending on experience) Performance‑based bonuses Paid time off Growth path to Chief of Staff Potential to build and manage a support team Initial 1099 with transition to W‑2 for the right candidate #J-18808-Ljbffr