Real Time Consulting LLC (RTC)
Accounting and Business Operations Manager
Real Time Consulting LLC (RTC), Phoenix, Arizona, United States, 85003
Accounting and Business Operations Manager
Real Time Consulting LLC (RTC) seeks an Accounting and Business Operations Manager. This role reports to the Chief Financial & Operating Officer. POSITION OVERVIEW
The individual in this position is responsible to collaborate and oversee the financial aspects of the company and the accompanying Business Operations activities and functions which support the daily operation of the business. Focus includes organization, planning, direction, reporting, project management and profit analysis, project and initiative oversight and compliance. RESPONSIBILITIES
FINANCE AND ACCOUNTING: Managing month-end and year-end close preparations; review/preparation forecasts, analysis, project proforma and actual-to-budget comparisons Maintaining accurate financial records and participating in reconciliations and audits Overseeing the daily activities of the accounting department and ensuring that all major projects, month-end, and year-end reports are completed accurately and on time Quarterly tax filings reconciliations and out-of-state filing and payment audits (collaborate with the PR company who completes them) Worker’s Compensation Insurance plan administration – renewals and annual Audits Oversight and audit the AP and cost processes and activities Investigate and resolve discrepancies in all expense accounts under tight deadlines Identify any process and procedure inefficiency and collaborate on solution implementations Vendor management and service contracts renewals Review necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders Review contracts for accounting adherence and ensure proper documentation is received and organized Review invoices and maintain updated business expense schedules Assist with the creation and needed changes of accounting policies and procedures Manage Business Insurance renewals and compliance (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.) Conduct annual physical inventory and FA management processes and controls Review benefits participant administration and audit monthly bill reconciliations PAYROLL: Oversight and backup for multi-state payroll processing (~45-65 employees); register for company licenses, apply for withholding and UI in new states; work with PR company to complete YE 1099 and W2 reporting; UI annual audits and rates; maintain time off tracking (PTO, PSL, ETO) QUALIFICATIONS
TECHNICAL SKILLS
Bachelor’s degree in Accounting 10+ years relevant and proven work experience in a corporate environment in an Accounting Manager role with similar responsibilities Strong understanding of accounting, finance, and management principles Experience with audit preparation and document retention requirements 5+ years of Payroll processing Strong experience evaluating, developing, and improving department controls, systems, and procedures Knowledge of QuickBooks is a plus Experience in writing and assessing Policies and Procedures for Accounting MS Word and MS Outlook; advanced MS Excel (pivot tables, linking, charting)
SOFT SKILLS
Strong attention to detail and high accuracy Strong analytical and judgement skills Ability to work with minimal up-front guidance and take ownership of work product Hands-on, collaborative, proactive Ability to prioritize multiple projects in a deadline-driven environment Professional communication and customer service mindset Team leadership and accountability Risk assessment and solution implementation Continuous skill development and ability to drive results
ABOUT THE COMPANY
Real Time Companies is the parent company of Real Time Consulting. Since 1997, RTC provides engineering and consulting services with a focus on responsibility, teamwork, and delivering quality. ADDITIONAL INFORMATION
RTC may operate under COVID-19 related working arrangements, including virtual work. This position requires legal authorization to work in the United States. RTC does not sponsor employment-based visas. RTC is an Equal Opportunity Employer M/F/D/V.
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Real Time Consulting LLC (RTC) seeks an Accounting and Business Operations Manager. This role reports to the Chief Financial & Operating Officer. POSITION OVERVIEW
The individual in this position is responsible to collaborate and oversee the financial aspects of the company and the accompanying Business Operations activities and functions which support the daily operation of the business. Focus includes organization, planning, direction, reporting, project management and profit analysis, project and initiative oversight and compliance. RESPONSIBILITIES
FINANCE AND ACCOUNTING: Managing month-end and year-end close preparations; review/preparation forecasts, analysis, project proforma and actual-to-budget comparisons Maintaining accurate financial records and participating in reconciliations and audits Overseeing the daily activities of the accounting department and ensuring that all major projects, month-end, and year-end reports are completed accurately and on time Quarterly tax filings reconciliations and out-of-state filing and payment audits (collaborate with the PR company who completes them) Worker’s Compensation Insurance plan administration – renewals and annual Audits Oversight and audit the AP and cost processes and activities Investigate and resolve discrepancies in all expense accounts under tight deadlines Identify any process and procedure inefficiency and collaborate on solution implementations Vendor management and service contracts renewals Review necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders Review contracts for accounting adherence and ensure proper documentation is received and organized Review invoices and maintain updated business expense schedules Assist with the creation and needed changes of accounting policies and procedures Manage Business Insurance renewals and compliance (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.) Conduct annual physical inventory and FA management processes and controls Review benefits participant administration and audit monthly bill reconciliations PAYROLL: Oversight and backup for multi-state payroll processing (~45-65 employees); register for company licenses, apply for withholding and UI in new states; work with PR company to complete YE 1099 and W2 reporting; UI annual audits and rates; maintain time off tracking (PTO, PSL, ETO) QUALIFICATIONS
TECHNICAL SKILLS
Bachelor’s degree in Accounting 10+ years relevant and proven work experience in a corporate environment in an Accounting Manager role with similar responsibilities Strong understanding of accounting, finance, and management principles Experience with audit preparation and document retention requirements 5+ years of Payroll processing Strong experience evaluating, developing, and improving department controls, systems, and procedures Knowledge of QuickBooks is a plus Experience in writing and assessing Policies and Procedures for Accounting MS Word and MS Outlook; advanced MS Excel (pivot tables, linking, charting)
SOFT SKILLS
Strong attention to detail and high accuracy Strong analytical and judgement skills Ability to work with minimal up-front guidance and take ownership of work product Hands-on, collaborative, proactive Ability to prioritize multiple projects in a deadline-driven environment Professional communication and customer service mindset Team leadership and accountability Risk assessment and solution implementation Continuous skill development and ability to drive results
ABOUT THE COMPANY
Real Time Companies is the parent company of Real Time Consulting. Since 1997, RTC provides engineering and consulting services with a focus on responsibility, teamwork, and delivering quality. ADDITIONAL INFORMATION
RTC may operate under COVID-19 related working arrangements, including virtual work. This position requires legal authorization to work in the United States. RTC does not sponsor employment-based visas. RTC is an Equal Opportunity Employer M/F/D/V.
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