Hoskinson Health & Wellness Clinic
The Accounts Payable Specialist is responsible for accurately and efficiently processing accounts payable transactions for the clinic. This role ensures timely payment of vendor invoices, proper documentation, and compliance with clinic policies and regulatory requirements. The Accounts Payable Specialist works closely with clinical departments, purchasing, and finance leadership to support the clinic's financial operations while maintaining strong vendor relationships.
Duties / Responsibilities
Process vendor invoices, expense reports, and payment requests in a timely and accurate manner
Verify invoices for accuracy, proper authorization, and compliance with clinic policies
Match invoices to purchase orders and receiving documentation as applicable
Prepare and process weekly and monthly payment runs (checks, ACH, wire transfers)
Maintain accurate vendor records, including W-9 documentation
Assist with 1099 preparation and reporting
Reconcile vendor statements and resolve discrepancies
Respond to vendor and internal department inquiries regarding payments
Code invoices accurately to the general ledger
Assist with month-end closing activities related to accounts payable
Maintain organized and accurate AP files and documentation
Identify opportunities for process improvements and increased efficiency
Ensure compliance with HIPAA, internal controls, and accounting standards
Perform other duties as assigned
Education / Certifications / Licenses
High school diploma or equivalent required
Associate's degree in Accounting, Finance, or a related field preferred
Additional accounting or bookkeeping certifications are a plus
Experience
Minimum of 2–3 years of accounts payable or general accounting experience
Experience in a healthcare or clinical environment preferred
Familiarity with ERP or accounting systems and automated invoice processing tools
Required Skills / Abilities
Knowledge of accounts payable processes and basic accounting principles
Strong attention to detail and high level of accuracy
Ability to manage multiple tasks and meet deadlines in a fast‑paced clinic environment
Proficiency in Microsoft Excel and accounting software
Strong organizational and time‑management skills
Effective verbal and written communication skills
Ability to work independently and collaboratively with clinical and administrative teams
Commitment to confidentiality and compliance with HIPAA and clinic policies
Physical Demands
Sedentary work, occasionally exerting up to 10 pounds
Repetitive motion involving hands, wrists, and fingers
Ability to operate standard office equipment and computer systems
Capability to drive a vehicle as needed
Working Environment
Professional clinic/office setting
Ability to work designated shift lengths, including 8‑ or 12‑hour shifts
Fast‑paced, professional healthcare environment
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Accounting/Auditing and Finance
Industry
Hospitals and Health Care
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Duties / Responsibilities
Process vendor invoices, expense reports, and payment requests in a timely and accurate manner
Verify invoices for accuracy, proper authorization, and compliance with clinic policies
Match invoices to purchase orders and receiving documentation as applicable
Prepare and process weekly and monthly payment runs (checks, ACH, wire transfers)
Maintain accurate vendor records, including W-9 documentation
Assist with 1099 preparation and reporting
Reconcile vendor statements and resolve discrepancies
Respond to vendor and internal department inquiries regarding payments
Code invoices accurately to the general ledger
Assist with month-end closing activities related to accounts payable
Maintain organized and accurate AP files and documentation
Identify opportunities for process improvements and increased efficiency
Ensure compliance with HIPAA, internal controls, and accounting standards
Perform other duties as assigned
Education / Certifications / Licenses
High school diploma or equivalent required
Associate's degree in Accounting, Finance, or a related field preferred
Additional accounting or bookkeeping certifications are a plus
Experience
Minimum of 2–3 years of accounts payable or general accounting experience
Experience in a healthcare or clinical environment preferred
Familiarity with ERP or accounting systems and automated invoice processing tools
Required Skills / Abilities
Knowledge of accounts payable processes and basic accounting principles
Strong attention to detail and high level of accuracy
Ability to manage multiple tasks and meet deadlines in a fast‑paced clinic environment
Proficiency in Microsoft Excel and accounting software
Strong organizational and time‑management skills
Effective verbal and written communication skills
Ability to work independently and collaboratively with clinical and administrative teams
Commitment to confidentiality and compliance with HIPAA and clinic policies
Physical Demands
Sedentary work, occasionally exerting up to 10 pounds
Repetitive motion involving hands, wrists, and fingers
Ability to operate standard office equipment and computer systems
Capability to drive a vehicle as needed
Working Environment
Professional clinic/office setting
Ability to work designated shift lengths, including 8‑ or 12‑hour shifts
Fast‑paced, professional healthcare environment
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Accounting/Auditing and Finance
Industry
Hospitals and Health Care
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