Glovisusa
Administrator - National General Affairs (VPC Operations Support)
Glovisusa, Montgomery, Alabama, United States, 36136
Administrator - National General Affairs (VPC Operations Support)
Glovis America - 250 Hyundai Blvd, 250 Hyundai Blvd, Montgomery, Alabama, United States of America
Job Description Posted Wednesday, April 9, 2025 at 10:00 AM | Expires Sunday, February 1, 2026 at 10:59 AM
COME BE A PART OF OUR EXCELLENT TEAM!
High School Diploma Preferred, but NOT Required
Medical, Dental, and Vision Insurance
100% Company Paid Employee Life Insurance & Short-Term Disability
14 paid Company Holidays
80 Hours of Vacation
40+ Hours of Sick(Differing sick policy for CA, details provided in offer letter)
401K w/ GENEROUS Match
Eligible Tuition Reimbursement
Eligible for Auto Allowance
Eligible for Wellness Reimbursement of up to $50.00 Per Month
Eligible to Receive Referral Bonuses
Team Wear Including Safety Shoes
Eligible for Discretionary Bonus Annually
Years of Service Awards, Employee Assistance Program, Frequent Employee Appreciation Events & More!!
GLOVIS America, Inc. is a third‑party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The Administration - National General Affairs position is responsible for all purchasing activities (including investments) for the AL VPC. Work and coordinate with GA team analyst for proper AP processing, work with vendors to obtain quotes, statements and ensure payments are processed in a timely manner. GA administrator will collaborate with HQ accounting and treasury department for all month end requirements for GA for the MA VPC. This position will also coordinate with Facility Maintenance (FM) on all major FM projects.
Responsibilities
Prepare General Affairs bills for the accounting department using the PR/TR system and SAP. Ensure all aspects of invoices are correct and accurate before submission into the PR/TR system
Review Purchase Orders (PO) for accuracy and obtain quotes. Continuously check multiple sources for best price options and communicate with requesters regarding POs. Convert purchase order (PO) to purchase request (PR) and obtain approvals before purchasing.
Track and analyze purchases for approval, spending and outstanding invoices.
Work with vendors to obtain statements and ensure accounts are paid and kept current.
Prepare weekly invoice packet for accounting department for processing.
Complete all Month End Reports; Monthly AP Accrual, Investment summary and Inventory report as required.
Track credit card purchases, analyze statement for discrepancies, balance statement and prepare monthly credit card reconciliation.
Investment related purchase including gathering investment information and prepare investment approval packet.
Analyze aging AP activity and resolve with the appropriate procedures per the GA policy.
Coordinate with VPC Operations Support department and FM department on contract negotiations with customer and vendors.
Receive packing slips and ensure items are received as ordered. Alert requester items have arrived.
Track MA VPC FM programs to ensure timely payments and projects within budget.
Prepare investment approval packet (including gathering information from operations, obtaining quotes from vendors)
Process disposal of assets
Responsible for ensuring all assets are properly tagged and manages master asset list
Responsible for team wear process (obtaining sizes, ordering, distributing to team members)
Order Uniform for new hires and anniversary, and maintain log
Special projects as requested by local management and HQ
Other duties as assigned
Skills
Excellent written and verbal communication skills Required
Basic knowledge of MS Excel, Word, PowerPoint, and Outlook, along with experience using database systems Required
Detail oriented with ability to work in deadline‑driven environment Required
Interpersonal skills required in order to work with multiple departments Required
Strong ability to identify and correct errors Required
Ability to work in a fast‑paced environment Required
Education & Experience
High School Diploma Required
5 years experience Required
Physical Requirements
Sit
Stand/walk
Drive
Climb, Reach above shoulder
Kneel/squat
Balance, Push/Pull
Lift up to 20lbs
Carry up to 20lbs
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
This position works in a office/warehouse setting in
Montgomery, AL
Exposure to outdoor weather
Exposure to gas, fumes, and vehicle exhaust
Operating computers, printer, scanners
The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of skills and abilities required to do the job. Glovis America, Inc. reserves the right to alter and change this job description at any time without notice based on business needs.
Glovis America - 250 Hyundai Blvd, 250 Hyundai Blvd, Montgomery, Alabama, United States of America
#J-18808-Ljbffr
Job Description Posted Wednesday, April 9, 2025 at 10:00 AM | Expires Sunday, February 1, 2026 at 10:59 AM
COME BE A PART OF OUR EXCELLENT TEAM!
High School Diploma Preferred, but NOT Required
Medical, Dental, and Vision Insurance
100% Company Paid Employee Life Insurance & Short-Term Disability
14 paid Company Holidays
80 Hours of Vacation
40+ Hours of Sick(Differing sick policy for CA, details provided in offer letter)
401K w/ GENEROUS Match
Eligible Tuition Reimbursement
Eligible for Auto Allowance
Eligible for Wellness Reimbursement of up to $50.00 Per Month
Eligible to Receive Referral Bonuses
Team Wear Including Safety Shoes
Eligible for Discretionary Bonus Annually
Years of Service Awards, Employee Assistance Program, Frequent Employee Appreciation Events & More!!
GLOVIS America, Inc. is a third‑party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The Administration - National General Affairs position is responsible for all purchasing activities (including investments) for the AL VPC. Work and coordinate with GA team analyst for proper AP processing, work with vendors to obtain quotes, statements and ensure payments are processed in a timely manner. GA administrator will collaborate with HQ accounting and treasury department for all month end requirements for GA for the MA VPC. This position will also coordinate with Facility Maintenance (FM) on all major FM projects.
Responsibilities
Prepare General Affairs bills for the accounting department using the PR/TR system and SAP. Ensure all aspects of invoices are correct and accurate before submission into the PR/TR system
Review Purchase Orders (PO) for accuracy and obtain quotes. Continuously check multiple sources for best price options and communicate with requesters regarding POs. Convert purchase order (PO) to purchase request (PR) and obtain approvals before purchasing.
Track and analyze purchases for approval, spending and outstanding invoices.
Work with vendors to obtain statements and ensure accounts are paid and kept current.
Prepare weekly invoice packet for accounting department for processing.
Complete all Month End Reports; Monthly AP Accrual, Investment summary and Inventory report as required.
Track credit card purchases, analyze statement for discrepancies, balance statement and prepare monthly credit card reconciliation.
Investment related purchase including gathering investment information and prepare investment approval packet.
Analyze aging AP activity and resolve with the appropriate procedures per the GA policy.
Coordinate with VPC Operations Support department and FM department on contract negotiations with customer and vendors.
Receive packing slips and ensure items are received as ordered. Alert requester items have arrived.
Track MA VPC FM programs to ensure timely payments and projects within budget.
Prepare investment approval packet (including gathering information from operations, obtaining quotes from vendors)
Process disposal of assets
Responsible for ensuring all assets are properly tagged and manages master asset list
Responsible for team wear process (obtaining sizes, ordering, distributing to team members)
Order Uniform for new hires and anniversary, and maintain log
Special projects as requested by local management and HQ
Other duties as assigned
Skills
Excellent written and verbal communication skills Required
Basic knowledge of MS Excel, Word, PowerPoint, and Outlook, along with experience using database systems Required
Detail oriented with ability to work in deadline‑driven environment Required
Interpersonal skills required in order to work with multiple departments Required
Strong ability to identify and correct errors Required
Ability to work in a fast‑paced environment Required
Education & Experience
High School Diploma Required
5 years experience Required
Physical Requirements
Sit
Stand/walk
Drive
Climb, Reach above shoulder
Kneel/squat
Balance, Push/Pull
Lift up to 20lbs
Carry up to 20lbs
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
This position works in a office/warehouse setting in
Montgomery, AL
Exposure to outdoor weather
Exposure to gas, fumes, and vehicle exhaust
Operating computers, printer, scanners
The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of skills and abilities required to do the job. Glovis America, Inc. reserves the right to alter and change this job description at any time without notice based on business needs.
Glovis America - 250 Hyundai Blvd, 250 Hyundai Blvd, Montgomery, Alabama, United States of America
#J-18808-Ljbffr