City of Grand Prairie
Overview
The purpose of this position is to serve as a Finance department lead in support of accounts payable, vendor relationships and expense management. Duties include performing reconciliations of major subsidiary systems to the General Ledger including bank accounts, inventories and supplies, and accrued liabilities. Files state tax returns and also prepares and posts a variety of monthly journal entries. Prepare 1099 forms and reviews expenses for documentation and approval. This position also provides support for weekly check run, month-end closing activities and annual audit completion including preparation of audit schedules and analytical review of fund expenditures as assigned. Responsibilities
Performs monthly reconciliations of certain major subsidiary systems to the General Ledger including bank accounts, inventories and supplies and accrued liabilities. Oversees, provides training and guides AP specialists work to ensure proper procedures are followed; distributes workload as appropriate. Interact with City vendors, departments’ buyers, and Purchasing Division to correct recurring issues, update and or/revise current processes and procedures for efficiency. Provides research and problem-solving support for internal department personnel and external customers through troubleshooting and responding. Processes employee expense reports by checking all expense reports both estimated and actual for accuracy; maintains spreadsheets and ensures timely submission and reconciliation; answers questions from employees regarding concerns with expense reports. Monitors credit card use by running monthly statements; matching invoices; verifying notes for credit cards; making account adjustments; obtaining signatures; rerunning statements; making copies of statements and maintaining these statement copies for the accounting department. Completes administrative duties by assisting with budget administration support; preparing correspondence to employees and vendors; preparing a variety of reports for managers; maintaining control files and or records management functions to comply with state retention schedules and/or other incidental office records; may handle inventory control for departments; enters data into the computer; performs front desk relief as necessary by answering department calls and directing to appropriate staff. Performs departmental specific, project assignment or special duties as related to assigned department/division; creates computer parameters for various system jobs and solves problems on complex vendor issues. Regular and dependable attendance is required. All other duties as assigned by a supervisor/manager within your department/division. Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be: Qualifications
Education:
Bachelor’s Degree in Accounting or Business related field required Experience:
One year of Accounting, Financial, Banking, or similar direct experience. Licenses:
Valid Driver's License required
#J-18808-Ljbffr
The purpose of this position is to serve as a Finance department lead in support of accounts payable, vendor relationships and expense management. Duties include performing reconciliations of major subsidiary systems to the General Ledger including bank accounts, inventories and supplies, and accrued liabilities. Files state tax returns and also prepares and posts a variety of monthly journal entries. Prepare 1099 forms and reviews expenses for documentation and approval. This position also provides support for weekly check run, month-end closing activities and annual audit completion including preparation of audit schedules and analytical review of fund expenditures as assigned. Responsibilities
Performs monthly reconciliations of certain major subsidiary systems to the General Ledger including bank accounts, inventories and supplies and accrued liabilities. Oversees, provides training and guides AP specialists work to ensure proper procedures are followed; distributes workload as appropriate. Interact with City vendors, departments’ buyers, and Purchasing Division to correct recurring issues, update and or/revise current processes and procedures for efficiency. Provides research and problem-solving support for internal department personnel and external customers through troubleshooting and responding. Processes employee expense reports by checking all expense reports both estimated and actual for accuracy; maintains spreadsheets and ensures timely submission and reconciliation; answers questions from employees regarding concerns with expense reports. Monitors credit card use by running monthly statements; matching invoices; verifying notes for credit cards; making account adjustments; obtaining signatures; rerunning statements; making copies of statements and maintaining these statement copies for the accounting department. Completes administrative duties by assisting with budget administration support; preparing correspondence to employees and vendors; preparing a variety of reports for managers; maintaining control files and or records management functions to comply with state retention schedules and/or other incidental office records; may handle inventory control for departments; enters data into the computer; performs front desk relief as necessary by answering department calls and directing to appropriate staff. Performs departmental specific, project assignment or special duties as related to assigned department/division; creates computer parameters for various system jobs and solves problems on complex vendor issues. Regular and dependable attendance is required. All other duties as assigned by a supervisor/manager within your department/division. Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be: Qualifications
Education:
Bachelor’s Degree in Accounting or Business related field required Experience:
One year of Accounting, Financial, Banking, or similar direct experience. Licenses:
Valid Driver's License required
#J-18808-Ljbffr