Chimes International, Ltd.
Office Manager (5:30am - 2:30pm)
Chimes International, Ltd., Baltimore, Maryland, United States, 21276
Description
Pay Rate: $84,372.53
Schedule: Monday - Friday 5:30am - 2:30pm
Essential Functions:
Manages and evaluates the administrative assistants and ensures accuracy and timeliness for all work processes
Coaches, mentors, and disciplines administrative staff
Responsible for making sure that all policies and procedures are followed to contract specifications and that all records are kept in an organized accessible manner
Acts as an authorized signer for the issuing and the renewal of all site badges
Responsible for ensuring that documentation for security clearances is accurate and acceptable
Responsible for signing off on all parking passes and managing the passes
Responsible for employee locker assigning.
Responsible for corporate and MAA audits
Responsible for ensuring that time sheets, time clock, and payroll is accurate and turned in on time. Responsible for administering payroll corrections
Responsible for ensuring that Sign In Logs are completed and filed
Responsible for making sure office supply levels are adequate to cover operations and that the monthly Staples Order is acceptable and within budget. Make Staples orders as needed.
Responsible for maintaining the information posted on Chimes bulletin boards in coordination with the Project Manager and HR.
Responsible for making sure that all internal and external customers are greeted professionally and that issues are handled appropriately
Complies with all Agency policies and procedures and follows contract specifications
Maintains effective, efficient, and positive relationships with government facility staff
Attends meetings with government, facility, and customer representatives as necessary
Presents ideas and recommendations to Project Manager and CA based on contract needs
Assesses, analyzes and solves or suggests solutions to administrative challenges
Ensures that management is informed of all work projects and outcomes
Ensures timely, accurate completion of all communications
Passes and complies with CPR/first Aid and OSHA training
Complies with and ensures staff compliance with all building and security requirements
Maintains proper security standards for Chimes facilities and property
Secondary Functions:
Assumes other duties, responsibilities, and special projects as needed
*Duties, responsibilities, and tasks may change at any time with or without notice
Physical Abilities Needed to Meet Work Demands:
Ability to stand or walk for long periods of time
Ability to go up and down stairs
Ability to reach above the head, bend, kneel, stoop, and crawl
Ability to lift, carry, and push up to 50 lbs. as needed
Ability to work in dusty spaces or adverse weather conditions
Ability to see details on the floor, above the head, or on surfaces
Job Competencies Needed for Success on the Job:
Ability to work independently and collaboratively with others
Ability to maintain confidentiality
Ability to work in a constant state of alertness and with safety always in mind
Ability to communicate effectively with employees and government staff
Ability to teach, coach, mentor, supervise/manage and develop others
Ability to make decisions and solve problems
Ability to plan, implement, organize, and prioritize
Ability to be flexible and dedicated to quality and customer service/satisfaction
Ability to manage multiple tasks effectively
Ability to react immediately to emergency situations
Ability to analyze data and recommend corrective action
Ability to read, write, and speak (communicate and relate information) English
Ability to use technology for completion of specified job duties
Ability to manipulate numbers
Ability to maintain and submit reports, logs, and other paperwork in a timely manner
Ability to understand and apply technical written material
Ability to understand and comply with safety procedures and environmental requirements
Ability to operate machinery without posing a safety hazard to self or others
Ability to use and care for equipment and cleaning supplies properly
Ability to complete tasks in a timely manner with numerous interruptions
Ability to attend work regularly and remain on site for scheduled shift
Ability to work a flexible schedule as required
Ability to attend and participate in training and work related meetings
Ability to demonstrate integrity and ethical standards in job performance
Ability to deal with others in a positive, enthusiastic, respectful, and courteous manner
Ability to provide guidance, direction, and technical support
Ability to comply with all building, security, and company policies and procedures
Other requirements:
Valid driver’s license from state of residence and ability to drive
License must have been valid for at least 3 years
If driving a 15 passenger van, must be at least 25 years old
Acceptable driving record as determined by Agency’s insurance carrier and by Chimes DC policies and procedures
This position is designated as essential. This means that when the facility is faced
with an institutional emergency, employees in this position may be required to remain at their
work location or to report to work to protect, recover, and continue operations at the facility.
Education:
College degree in business preferred or equivalent experience
Knowledge and understanding of basic accounting principles
Knowledge of standard office practices
Knowledge about regulations for OSHA, SDS, Fire and Safety, Hazard Communications and Bloodborne Pathogens
Valid CPR/FA certification preferred
Experience:
Two (2) plus years in managing business office on a contract of similar scope and size
Two (2) plus years in supervising staff
Excellent time management skills and ability to multi-task
Notes:
At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience
What’s in it for you?
Total Rewards (For Full-Time Employees = >30 hours/week):
Competitive Pay
Medical, Dental, and Vision Insurance
Tuition Reimbursement options
Flexible Spending Accounts (Health, Dependent, and Transportation)
Life Insurance
Disability Insurance
Paid Time Off
403(b) with Employer Match
Employee Recognition Programs
Employee Referral Bonus opportunities
Discounts through “Tickets at Work”
Discounts on Verizon mobile service
And More!
Want to learn more?
To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at:
https://chimes.org/Careers.
#cdc202
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
Schedule: Monday - Friday 5:30am - 2:30pm
Essential Functions:
Manages and evaluates the administrative assistants and ensures accuracy and timeliness for all work processes
Coaches, mentors, and disciplines administrative staff
Responsible for making sure that all policies and procedures are followed to contract specifications and that all records are kept in an organized accessible manner
Acts as an authorized signer for the issuing and the renewal of all site badges
Responsible for ensuring that documentation for security clearances is accurate and acceptable
Responsible for signing off on all parking passes and managing the passes
Responsible for employee locker assigning.
Responsible for corporate and MAA audits
Responsible for ensuring that time sheets, time clock, and payroll is accurate and turned in on time. Responsible for administering payroll corrections
Responsible for ensuring that Sign In Logs are completed and filed
Responsible for making sure office supply levels are adequate to cover operations and that the monthly Staples Order is acceptable and within budget. Make Staples orders as needed.
Responsible for maintaining the information posted on Chimes bulletin boards in coordination with the Project Manager and HR.
Responsible for making sure that all internal and external customers are greeted professionally and that issues are handled appropriately
Complies with all Agency policies and procedures and follows contract specifications
Maintains effective, efficient, and positive relationships with government facility staff
Attends meetings with government, facility, and customer representatives as necessary
Presents ideas and recommendations to Project Manager and CA based on contract needs
Assesses, analyzes and solves or suggests solutions to administrative challenges
Ensures that management is informed of all work projects and outcomes
Ensures timely, accurate completion of all communications
Passes and complies with CPR/first Aid and OSHA training
Complies with and ensures staff compliance with all building and security requirements
Maintains proper security standards for Chimes facilities and property
Secondary Functions:
Assumes other duties, responsibilities, and special projects as needed
*Duties, responsibilities, and tasks may change at any time with or without notice
Physical Abilities Needed to Meet Work Demands:
Ability to stand or walk for long periods of time
Ability to go up and down stairs
Ability to reach above the head, bend, kneel, stoop, and crawl
Ability to lift, carry, and push up to 50 lbs. as needed
Ability to work in dusty spaces or adverse weather conditions
Ability to see details on the floor, above the head, or on surfaces
Job Competencies Needed for Success on the Job:
Ability to work independently and collaboratively with others
Ability to maintain confidentiality
Ability to work in a constant state of alertness and with safety always in mind
Ability to communicate effectively with employees and government staff
Ability to teach, coach, mentor, supervise/manage and develop others
Ability to make decisions and solve problems
Ability to plan, implement, organize, and prioritize
Ability to be flexible and dedicated to quality and customer service/satisfaction
Ability to manage multiple tasks effectively
Ability to react immediately to emergency situations
Ability to analyze data and recommend corrective action
Ability to read, write, and speak (communicate and relate information) English
Ability to use technology for completion of specified job duties
Ability to manipulate numbers
Ability to maintain and submit reports, logs, and other paperwork in a timely manner
Ability to understand and apply technical written material
Ability to understand and comply with safety procedures and environmental requirements
Ability to operate machinery without posing a safety hazard to self or others
Ability to use and care for equipment and cleaning supplies properly
Ability to complete tasks in a timely manner with numerous interruptions
Ability to attend work regularly and remain on site for scheduled shift
Ability to work a flexible schedule as required
Ability to attend and participate in training and work related meetings
Ability to demonstrate integrity and ethical standards in job performance
Ability to deal with others in a positive, enthusiastic, respectful, and courteous manner
Ability to provide guidance, direction, and technical support
Ability to comply with all building, security, and company policies and procedures
Other requirements:
Valid driver’s license from state of residence and ability to drive
License must have been valid for at least 3 years
If driving a 15 passenger van, must be at least 25 years old
Acceptable driving record as determined by Agency’s insurance carrier and by Chimes DC policies and procedures
This position is designated as essential. This means that when the facility is faced
with an institutional emergency, employees in this position may be required to remain at their
work location or to report to work to protect, recover, and continue operations at the facility.
Education:
College degree in business preferred or equivalent experience
Knowledge and understanding of basic accounting principles
Knowledge of standard office practices
Knowledge about regulations for OSHA, SDS, Fire and Safety, Hazard Communications and Bloodborne Pathogens
Valid CPR/FA certification preferred
Experience:
Two (2) plus years in managing business office on a contract of similar scope and size
Two (2) plus years in supervising staff
Excellent time management skills and ability to multi-task
Notes:
At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience
What’s in it for you?
Total Rewards (For Full-Time Employees = >30 hours/week):
Competitive Pay
Medical, Dental, and Vision Insurance
Tuition Reimbursement options
Flexible Spending Accounts (Health, Dependent, and Transportation)
Life Insurance
Disability Insurance
Paid Time Off
403(b) with Employer Match
Employee Recognition Programs
Employee Referral Bonus opportunities
Discounts through “Tickets at Work”
Discounts on Verizon mobile service
And More!
Want to learn more?
To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at:
https://chimes.org/Careers.
#cdc202
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr