Txdot
Position Information
TxDOT's Environmental Affairs Division at the Stassney campus is looking for a Contract Specialist III, IV, V based in Austin, TX.
We have a diverse workforce of over 13,000 employees statewide.
If you want to build an exciting career, let’s talk!
Benefits and Perks At TxDOT, we value work‑life balance and offer a wide array of programs and activities, including flexed and compressed work schedules, wellness leave incentive, in‑house wellness center, career development programs, tuition assistance, and various other benefits.
For a complete list of our total compensation package, please visit our website at http://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf.
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On‑the‑Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family‑Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother‑Friendly Worksites.
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov).
Responsibilities Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Contract Specialist I
Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.
Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management system.
Assists in reviewing compliance of minority participation goals in consultant contracts.
Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
Ensures contracts are payable and meet all legal requirements.
Executes agreements and contracts.
Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
Contract Specialist II
Assists with presentations at local, state and federal levels.
Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
Reviews compliance of minority participation goals in consultant contracts.
Contract Specialist III
Confers with legal staff and management on various legal matters.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements.
Provides technical and administrative support to include reviewing, processing, answering questions, providing assistance, and handling complaints and the resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
Reviews compliance of minority participation goals in consultant contracts.
Minimum Qualifications Education : Bachelor's Degree in Business Administration, Finance or related field.
Relevant work experience may be substituted for degree on a year per year basis.
Substitutions for Minimum Qualifications
Experience Contract Specialist I : 1 year in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist II : 2 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist III : 3 years in contract administration, administrative support, bookkeeping or accounting.
Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications May require certification as Certified Texas Contract Manager (CTCM) and/or Certified Texas Contract Developer (CTCD).
If the candidate does not possess the certification at the time of hire, they will be required to complete it after hire.
Considerable Knowledge of
Applicable computer operating systems and relevant applications
Auditing and investigative methods, practices and procedures
Generally accepted accounting principles, procedures, and terminology
Contract development and oversight
Contract negotiation, development and management methods
Contract writing and specifications
Contract administration/management systems
Contract record‑keeping
Contract billing procedures
Applicable laws, rules, and regulations
Legal terminology
Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Maintaining effective working relationships with others
Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Collecting, sorting and compiling data
Evaluating products, equipment and material
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Prioritizing and organizing work assignments
Using standard office equipment
Using computers, applicable programs, applications, and systems
Other Attributes
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Repetitive Motion: substantial movements of the wrists, hands, and/or fingers
Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans.
To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable.
The MOS codes are grouped by occupational category.
To view the MOS codes please click the link below and click on the appropriate occupational category.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Equal Opportunity Employer The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990.
#J-18808-Ljbffr
We have a diverse workforce of over 13,000 employees statewide.
If you want to build an exciting career, let’s talk!
Benefits and Perks At TxDOT, we value work‑life balance and offer a wide array of programs and activities, including flexed and compressed work schedules, wellness leave incentive, in‑house wellness center, career development programs, tuition assistance, and various other benefits.
For a complete list of our total compensation package, please visit our website at http://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf.
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On‑the‑Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family‑Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother‑Friendly Worksites.
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov).
Responsibilities Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Contract Specialist I
Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.
Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management system.
Assists in reviewing compliance of minority participation goals in consultant contracts.
Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
Ensures contracts are payable and meet all legal requirements.
Executes agreements and contracts.
Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
Contract Specialist II
Assists with presentations at local, state and federal levels.
Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
Reviews compliance of minority participation goals in consultant contracts.
Contract Specialist III
Confers with legal staff and management on various legal matters.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements.
Provides technical and administrative support to include reviewing, processing, answering questions, providing assistance, and handling complaints and the resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
Reviews compliance of minority participation goals in consultant contracts.
Minimum Qualifications Education : Bachelor's Degree in Business Administration, Finance or related field.
Relevant work experience may be substituted for degree on a year per year basis.
Substitutions for Minimum Qualifications
Experience Contract Specialist I : 1 year in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist II : 2 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist III : 3 years in contract administration, administrative support, bookkeeping or accounting.
Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications May require certification as Certified Texas Contract Manager (CTCM) and/or Certified Texas Contract Developer (CTCD).
If the candidate does not possess the certification at the time of hire, they will be required to complete it after hire.
Considerable Knowledge of
Applicable computer operating systems and relevant applications
Auditing and investigative methods, practices and procedures
Generally accepted accounting principles, procedures, and terminology
Contract development and oversight
Contract negotiation, development and management methods
Contract writing and specifications
Contract administration/management systems
Contract record‑keeping
Contract billing procedures
Applicable laws, rules, and regulations
Legal terminology
Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Maintaining effective working relationships with others
Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Collecting, sorting and compiling data
Evaluating products, equipment and material
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Prioritizing and organizing work assignments
Using standard office equipment
Using computers, applicable programs, applications, and systems
Other Attributes
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Repetitive Motion: substantial movements of the wrists, hands, and/or fingers
Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans.
To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable.
The MOS codes are grouped by occupational category.
To view the MOS codes please click the link below and click on the appropriate occupational category.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Equal Opportunity Employer The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990.
#J-18808-Ljbffr