Addison Group
Job Title:
Administrative Coordinator
Location:
Chicago, IL (Loop) – Hybrid
Industry:
Facilities & Property Management Support
Compensation:
$23.50–$25.00/hour
Work Schedule:
Monday–Friday, 8:30 AM–5:00 PM Hybrid schedule: In-office 3 days a week, 2 days remote
Benefits:
This position may be eligible for medical, dental, vision, and 401(k).
About Our Client: Addison Group is hiring for our client, a well-established non-profit organization with a long-standing presence in Chicago. The organization is mission-driven, offers strong benefits, and is known for employee longevity, internal mobility, and a collaborative workplace culture. The office is centrally located in downtown Chicago with easy access to public transportation.
Job Description: The Administrative Coordinator will provide administrative and operational support to a facilities-focused team that manages multiple properties and vendor relationships. This role plays a key part in coordinating contracts, assisting with vendor processes, and supporting meetings and events. The position is well-suited for a detail-oriented administrative professional who enjoys working across teams and managing multiple priorities.
Key Responsibilities:
Assist with coordinating vendor contracts and supporting the request-for-proposal (RFP) process, including document preparation and review
Review and compare vendor submissions to support pricing, service, and compliance evaluations
Serve as a point of contact for vendors and internal stakeholders to ensure timely follow-up and issue resolution
Prepare summaries, tracking documents, and status updates related to active contracts and projects
Provide general administrative support to leadership and facilities staff, including scheduling and correspondence
Support invoice review and assist with resolving vendor billing discrepancies
Assist with conference room scheduling and meeting logistics using an internal event management system
Maintain accurate records while handling sensitive and confidential information
Support organizational initiatives and special projects as needed
Qualifications:
2–3+ years of experience in an administrative or coordination role
Prior exposure to contract administration, facilities, property management, real estate, procurement, or event coordination preferred
Strong proficiency in Microsoft Excel and working with spreadsheets
Excellent organizational skills with high attention to detail
Strong critical thinking and problem-solving abilities
Comfortable managing multiple tasks and meeting deadlines
Bachelor’s degree not required; relevant professional experience is essential
Ability to work within a mission-driven organization with cultural values
Additional Details:
Contract-to-hire opportunity
Perks:
Hybrid work schedule
Collaborative and supportive team environment
Opportunity for long-term growth within the organization
Equality statement: Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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Administrative Coordinator
Location:
Chicago, IL (Loop) – Hybrid
Industry:
Facilities & Property Management Support
Compensation:
$23.50–$25.00/hour
Work Schedule:
Monday–Friday, 8:30 AM–5:00 PM Hybrid schedule: In-office 3 days a week, 2 days remote
Benefits:
This position may be eligible for medical, dental, vision, and 401(k).
About Our Client: Addison Group is hiring for our client, a well-established non-profit organization with a long-standing presence in Chicago. The organization is mission-driven, offers strong benefits, and is known for employee longevity, internal mobility, and a collaborative workplace culture. The office is centrally located in downtown Chicago with easy access to public transportation.
Job Description: The Administrative Coordinator will provide administrative and operational support to a facilities-focused team that manages multiple properties and vendor relationships. This role plays a key part in coordinating contracts, assisting with vendor processes, and supporting meetings and events. The position is well-suited for a detail-oriented administrative professional who enjoys working across teams and managing multiple priorities.
Key Responsibilities:
Assist with coordinating vendor contracts and supporting the request-for-proposal (RFP) process, including document preparation and review
Review and compare vendor submissions to support pricing, service, and compliance evaluations
Serve as a point of contact for vendors and internal stakeholders to ensure timely follow-up and issue resolution
Prepare summaries, tracking documents, and status updates related to active contracts and projects
Provide general administrative support to leadership and facilities staff, including scheduling and correspondence
Support invoice review and assist with resolving vendor billing discrepancies
Assist with conference room scheduling and meeting logistics using an internal event management system
Maintain accurate records while handling sensitive and confidential information
Support organizational initiatives and special projects as needed
Qualifications:
2–3+ years of experience in an administrative or coordination role
Prior exposure to contract administration, facilities, property management, real estate, procurement, or event coordination preferred
Strong proficiency in Microsoft Excel and working with spreadsheets
Excellent organizational skills with high attention to detail
Strong critical thinking and problem-solving abilities
Comfortable managing multiple tasks and meeting deadlines
Bachelor’s degree not required; relevant professional experience is essential
Ability to work within a mission-driven organization with cultural values
Additional Details:
Contract-to-hire opportunity
Perks:
Hybrid work schedule
Collaborative and supportive team environment
Opportunity for long-term growth within the organization
Equality statement: Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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