usf.edu
Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US
Job Description
Dept Number/Name : 210100 – College of Engineering – Dean’s Office Salary Plan : Administration Job Code/Title:
1108 / Academic Services Administrator Hiring Salary/Salary Range : Commensurate based on experience Organizational Summary:
The mission of the College of Engineering at the University of South Florida is to profoundly shape and impact lives through the steadfast pursuit of world‑class engineering research, education, and innovation. The college serves more than 3,500 students, offering seven bachelor’s programs, which are ABET‑accredited, as well as nine master’s and seven doctoral degrees. The college is actively engaged in local and global research activities with $46.9 million in research expenditures for the fiscal year 2024‑2025. The college has 12 major research centers and institutes and is actively engaged in local and global research activities focused on sustainability, biomedical engineering, computing technology and transportation. Position Summary : The Academic Services Administrator (ASA) position is responsible for the administration of academic services at the College of Engineering – Dean’s Office. This position will work, lead, and manage various functions in the area of academic activities related to the planning, recruitment, marketing, and data assessment for the College of Engineering. This position will also serve as a point of contact for incoming visitors to the Dean's Suite, especially when such inquiries are related to college's affairs. This position generally reports to a member of the faculty with administrative duties, such as a Dean, Associate or Assistant Dean, Department Chair, or Academic Program Director, but may also report to an administrative department directly supporting instructional functions. Academic Administrators are involved in a broad range of administrative duties supporting instruction, including matters such as curriculum development, evaluating quality and methods of instruction, researching and recommending new programs and/or revisions to existing programs, establishing and maintaining academic standards and degree requirements, accreditation matters, course scheduling and space allocation, program marketing and recruitment. An Academic Administrator must maintain extensive knowledge of university, college, and department policies and procedures, and be able to interpret and apply them to support faculty and students. This is administrative and analytical work which is directly related to the academic mission of the university, requiring the application of discretion and judgment on matters of significance with respect to curriculum, course management and instruction. As such the duties of this position are intended to qualify for exempt status under the administrative duties exemption of the Fair Labor Standards Act. The duties of this position are distinguished from positions providing general business administration support to academic departments, which would not be appropriate for this classification. Responsibilities
Administer academic policies and advise faculty, staff, and students on policy matters related to the academic program. Fulfill department or unit responsibilities for admissions recruitment and program marketing. Supervise administrative staff supporting the academic program to fulfill program support requirements. Analyze quantitative and qualitative data to produce reports for internal and external use, including accreditation reviews. Write reports and prepare presentations about the academic program, instructional activity, program planning, etc. Develop the semesterly course schedule for graduate, undergraduate, and distance learning courses. Coordinate space requirements and classroom logistics as needed to ensure seamless delivery of instruction. Coordinate the submission and development process for new course offerings, new programs, and program revisions. Serve as a liaison with other academic and administrative departments regarding the academic program, representing the program on cross‑functional teams, policy committee, and work groups. Coordinate the recruitment and credentialing of adjunct faculty. Prepare materials and assessments for posting via online web pages. Schedule Graduate Assistants, Interns, Physician preceptors, patients, and other personnel and/or subjects required to meet instructional requirements. Perform other administrative and analytical duties supporting the academic mission of the department, college, or unit. Performs other administrative duties as assigned in support of the academic mission of the department. Qualifications
Minimum:
This position requires a bachelor’s degree in education or a field of study related to academic planning and curriculum management, and a minimum of three (2) years of relevant academic experience. Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree. Preferred:
at least three years of professional experience in a higher education institution in an administrative position with the ability to comply with university code of ethics and policies on safeguarding confidential information. This position requires strong organizational and prioritization skills. Detail‑oriented and adept at meeting deadlines while managing multiple tasks. Demonstrates clear and effective communication, both orally and in writing. Possesses a solid understanding of programmatic accreditation requirements, policies, and procedures to ensure compliance and support institutional goals. About Us
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. About USF
The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu. Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. This job description does not constitute an employment contract.
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Dept Number/Name : 210100 – College of Engineering – Dean’s Office Salary Plan : Administration Job Code/Title:
1108 / Academic Services Administrator Hiring Salary/Salary Range : Commensurate based on experience Organizational Summary:
The mission of the College of Engineering at the University of South Florida is to profoundly shape and impact lives through the steadfast pursuit of world‑class engineering research, education, and innovation. The college serves more than 3,500 students, offering seven bachelor’s programs, which are ABET‑accredited, as well as nine master’s and seven doctoral degrees. The college is actively engaged in local and global research activities with $46.9 million in research expenditures for the fiscal year 2024‑2025. The college has 12 major research centers and institutes and is actively engaged in local and global research activities focused on sustainability, biomedical engineering, computing technology and transportation. Position Summary : The Academic Services Administrator (ASA) position is responsible for the administration of academic services at the College of Engineering – Dean’s Office. This position will work, lead, and manage various functions in the area of academic activities related to the planning, recruitment, marketing, and data assessment for the College of Engineering. This position will also serve as a point of contact for incoming visitors to the Dean's Suite, especially when such inquiries are related to college's affairs. This position generally reports to a member of the faculty with administrative duties, such as a Dean, Associate or Assistant Dean, Department Chair, or Academic Program Director, but may also report to an administrative department directly supporting instructional functions. Academic Administrators are involved in a broad range of administrative duties supporting instruction, including matters such as curriculum development, evaluating quality and methods of instruction, researching and recommending new programs and/or revisions to existing programs, establishing and maintaining academic standards and degree requirements, accreditation matters, course scheduling and space allocation, program marketing and recruitment. An Academic Administrator must maintain extensive knowledge of university, college, and department policies and procedures, and be able to interpret and apply them to support faculty and students. This is administrative and analytical work which is directly related to the academic mission of the university, requiring the application of discretion and judgment on matters of significance with respect to curriculum, course management and instruction. As such the duties of this position are intended to qualify for exempt status under the administrative duties exemption of the Fair Labor Standards Act. The duties of this position are distinguished from positions providing general business administration support to academic departments, which would not be appropriate for this classification. Responsibilities
Administer academic policies and advise faculty, staff, and students on policy matters related to the academic program. Fulfill department or unit responsibilities for admissions recruitment and program marketing. Supervise administrative staff supporting the academic program to fulfill program support requirements. Analyze quantitative and qualitative data to produce reports for internal and external use, including accreditation reviews. Write reports and prepare presentations about the academic program, instructional activity, program planning, etc. Develop the semesterly course schedule for graduate, undergraduate, and distance learning courses. Coordinate space requirements and classroom logistics as needed to ensure seamless delivery of instruction. Coordinate the submission and development process for new course offerings, new programs, and program revisions. Serve as a liaison with other academic and administrative departments regarding the academic program, representing the program on cross‑functional teams, policy committee, and work groups. Coordinate the recruitment and credentialing of adjunct faculty. Prepare materials and assessments for posting via online web pages. Schedule Graduate Assistants, Interns, Physician preceptors, patients, and other personnel and/or subjects required to meet instructional requirements. Perform other administrative and analytical duties supporting the academic mission of the department, college, or unit. Performs other administrative duties as assigned in support of the academic mission of the department. Qualifications
Minimum:
This position requires a bachelor’s degree in education or a field of study related to academic planning and curriculum management, and a minimum of three (2) years of relevant academic experience. Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree. Preferred:
at least three years of professional experience in a higher education institution in an administrative position with the ability to comply with university code of ethics and policies on safeguarding confidential information. This position requires strong organizational and prioritization skills. Detail‑oriented and adept at meeting deadlines while managing multiple tasks. Demonstrates clear and effective communication, both orally and in writing. Possesses a solid understanding of programmatic accreditation requirements, policies, and procedures to ensure compliance and support institutional goals. About Us
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. About USF
The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu. Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. This job description does not constitute an employment contract.
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