University of South Florida
Join to apply for the
Academic Services Administrator
role at
University of South Florida
3 days ago Be among the first 25 applicants
Job Description This position supports the administration of academic programs by overseeing curriculum approvals, catalog accuracy, and academic systems in compliance with university, state, and federal requirements. The role serves as the college approver in Curriculog for undergraduate and graduate programs, supports catalog updates aligned with the State Course Numbering System (SCNS), and coordinates with the Registrar’s Office to resolve Banner and catalog discrepancies. The position also tracks curriculum approval timelines and supports accurate course scheduling, including attributes, funding codes, distance learning indicators, and fees.
In addition, the role provides operational guidance to academic advisors and course schedulers, including support for General Education recertifications and backup coverage for academic compliance functions. The position also supports textbook adoption processes by coordinating faculty submissions and monitoring compliance. As well as supporting the academic programs to meet the Board of Governors (BOG) and USF requirements by tracking syllabus submissions in Canvas and maintaining syllabus records to support accreditation and audit needs.
Opened in 2025 and powered by a University of South Florida record $40 million gift from Arnie and Lauren Bellini, USF’s Bellini College of Artificial Intelligence, Cybersecurity and Computing is the first in Florida, and among the first in the nation, to unify AI, cybersecurity, and computing within a single college. More than 65 faculty members focus on cutting‑edge research and educating 3,000+ bachelor’s, master’s, and doctoral students across 15 degree programs in computer science, cybersecurity, AI, information technology, and computer engineering. The college emphasizes industry‑relevant education and experiential learning to prepare students for real‑world challenges. It also serves as the central hub for AI and cybersecurity research and teaching at USF, collaborating with colleges and units across the university.
Responsibilities Curriculum, Catalog, and System Accuracy
Reviews and makes decisions on changes to curriculum and course proposals, serves as college approver for Curriculog for both undergraduate and graduate level programs.
Provide support for the Curriculog approval process and catalog updates, ensuring alignment with SCNS.
Supports communication with the Registrar’s Office to correct discrepancies between Banner and the catalog.
Assists with tracking timelines for curriculum approvals and ensures timely implementation of new and revised courses.
Supports in monitoring the scheduling for accuracy of course attributes, funding codes, distance learning indicators, and fees.
Academic and Program Administration
Assist the academic advisors by providing guidance across a wide range of operational and academic matters by interpreting policies, clarifying procedures, and connecting staff with appropriate resources or contacts.
Reviews undergraduate 4-year and 2-year plans, supports the creation of flowcharts with requisite chains.
Assists the academic programs by communicating important dates and reminders to all students.
Provide support to the college course scheduler to ensure accuracy, consistency, and compliance with university and college requirements.
Provide backup support for academic compliance functions, including textbook adoption, grade submission processes, and accreditation-related requirements.
Track and maintain syllabi template standards for submission in Canvas and syllabi records for accreditation purposes.
Textbook Adoptions and Compliance
To support the senior academic services administrator for textbook adoptions, coordinating submissions for incoming and current faculty.
Assist in sending adoption reminders and monitor compliance reports.
Supports the timely and accurate submissions in compliance with University policies and federal guidelines.
Qualifications Minimum Requirements This position requires a bachelor’s degree in education or a field of study related to academic planning and curriculum management, and a minimum of three (2) years of relevant academic experience.
Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred Requirements This position requires strong organizational and prioritization skills. Detail-oriented and adept at meeting deadlines while managing multiple tasks. Demonstrates clear and effective communication, both orally and in writing. Possesses a solid understanding of programmatic accreditation requirements, policies, and procedures to ensure compliance and support institutional goals.
About Us Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Other
Industries Higher Education
#J-18808-Ljbffr
Academic Services Administrator
role at
University of South Florida
3 days ago Be among the first 25 applicants
Job Description This position supports the administration of academic programs by overseeing curriculum approvals, catalog accuracy, and academic systems in compliance with university, state, and federal requirements. The role serves as the college approver in Curriculog for undergraduate and graduate programs, supports catalog updates aligned with the State Course Numbering System (SCNS), and coordinates with the Registrar’s Office to resolve Banner and catalog discrepancies. The position also tracks curriculum approval timelines and supports accurate course scheduling, including attributes, funding codes, distance learning indicators, and fees.
In addition, the role provides operational guidance to academic advisors and course schedulers, including support for General Education recertifications and backup coverage for academic compliance functions. The position also supports textbook adoption processes by coordinating faculty submissions and monitoring compliance. As well as supporting the academic programs to meet the Board of Governors (BOG) and USF requirements by tracking syllabus submissions in Canvas and maintaining syllabus records to support accreditation and audit needs.
Opened in 2025 and powered by a University of South Florida record $40 million gift from Arnie and Lauren Bellini, USF’s Bellini College of Artificial Intelligence, Cybersecurity and Computing is the first in Florida, and among the first in the nation, to unify AI, cybersecurity, and computing within a single college. More than 65 faculty members focus on cutting‑edge research and educating 3,000+ bachelor’s, master’s, and doctoral students across 15 degree programs in computer science, cybersecurity, AI, information technology, and computer engineering. The college emphasizes industry‑relevant education and experiential learning to prepare students for real‑world challenges. It also serves as the central hub for AI and cybersecurity research and teaching at USF, collaborating with colleges and units across the university.
Responsibilities Curriculum, Catalog, and System Accuracy
Reviews and makes decisions on changes to curriculum and course proposals, serves as college approver for Curriculog for both undergraduate and graduate level programs.
Provide support for the Curriculog approval process and catalog updates, ensuring alignment with SCNS.
Supports communication with the Registrar’s Office to correct discrepancies between Banner and the catalog.
Assists with tracking timelines for curriculum approvals and ensures timely implementation of new and revised courses.
Supports in monitoring the scheduling for accuracy of course attributes, funding codes, distance learning indicators, and fees.
Academic and Program Administration
Assist the academic advisors by providing guidance across a wide range of operational and academic matters by interpreting policies, clarifying procedures, and connecting staff with appropriate resources or contacts.
Reviews undergraduate 4-year and 2-year plans, supports the creation of flowcharts with requisite chains.
Assists the academic programs by communicating important dates and reminders to all students.
Provide support to the college course scheduler to ensure accuracy, consistency, and compliance with university and college requirements.
Provide backup support for academic compliance functions, including textbook adoption, grade submission processes, and accreditation-related requirements.
Track and maintain syllabi template standards for submission in Canvas and syllabi records for accreditation purposes.
Textbook Adoptions and Compliance
To support the senior academic services administrator for textbook adoptions, coordinating submissions for incoming and current faculty.
Assist in sending adoption reminders and monitor compliance reports.
Supports the timely and accurate submissions in compliance with University policies and federal guidelines.
Qualifications Minimum Requirements This position requires a bachelor’s degree in education or a field of study related to academic planning and curriculum management, and a minimum of three (2) years of relevant academic experience.
Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred Requirements This position requires strong organizational and prioritization skills. Detail-oriented and adept at meeting deadlines while managing multiple tasks. Demonstrates clear and effective communication, both orally and in writing. Possesses a solid understanding of programmatic accreditation requirements, policies, and procedures to ensure compliance and support institutional goals.
About Us Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Other
Industries Higher Education
#J-18808-Ljbffr