Siemens Healthineers
Executive Business Partner
Location: Palo Alto, California
Reports To: ROS Administration Manager/Deputy Chief of Staff, ROS
Function: Marketing & Sales
Job Summary We are seeking a dynamic and highly skilled Executive Assistant/Business Partner to work closely with the VP of Marketing and Sales (M&S) at Varian, ensuring the efficiency and alignment of strategic priorities across the M&S organization. This internally facing role is critical to maximizing operational effectiveness and fostering connectivity within the M&S Leadership Team. The ideal candidate will demonstrate exceptional strategic thinking, executive presence, and communication skills while adeptly managing complex projects and high-pressure situations.
Key Responsibilities Administrative Support
Manage calendar effectively
Coordinate all travel arrangements for smooth and efficient travel
Prepare and submit all expense reports in a timely manner
Respond and resolve all internal requests promptly and efficiently
Strategic Alignment & Priority Management
Collaborate with senior leadership to organize and align strategic priorities.
Identify and manage critical issues that require the VP’s attention and have organizational impact.
Shape agendas by understanding key priorities and initiatives across the M&S organization.
Executive Communication
Oversee the VP’s communication strategy with senior managers, ensuring consistent and impactful messaging.
Develop and refine high-volume communication processes, including drafting and collaborating with corporate resources.
Represent the VP within the internal M&S organization and the greater Varian organization, communicating key priorities, decisions, and action items.
Organizational Efficiency
Ensure integration processes such as leadership offsites, strategic planning sessions, business reviews, and portfolio-related meetings run seamlessly.
Support strategic planning efforts by providing connectivity between the VP and senior management.
Push the VP agenda forward, tracking priorities and determining when to say "No" to ensure optimized focus.
Project Management & Special Initiatives
Own or identify areas for special projects on behalf of the VP and senior leadership.
Lead large, complex projects with tight deadlines, ensuring timely delivery and measurable outcomes.
Qualifications Education
Bachelor’s degree in Business Administration, Marketing, Communications, Business Management, or Finance
Business Operations
Broad understanding of product management concepts, including product lifecycle management, risk management, stakeholder management, and performance tracking.
Fundamental understanding of P&L statements and ability to evaluate ROI to support sound resource allocation decisions within M&S.
Leadership & Communication Skills
Executive presence with the ability to communicate and influence effectively at all levels of the organization.
High-level interpersonal skills, including listening, tact, diplomacy, negotiation, and emotional intelligence.
Experience representing senior leaders in internal forums.
Strategic Thinking & Problem Solving
Ability to think strategically while navigating complex organizational dynamics.
Strong decision-making and judgment capabilities under tight and shifting deadlines.
Project Management Expertise
Proven ability to manage large, complex projects with cross-functional impact.
Demonstrated capability in prioritizing and executing multiple initiatives simultaneously.
Relationship Building
Strong relationship and team-building skills, fostering collaboration across diverse teams.
Benefits
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Life insurance
Long-term and short-term disability insurance
Paid parking/public transportation
Paid time off
Paid sick and safe time
Base Pay Range $70,020 - $96,272
Equal Employment Opportunity Statement Siemens Healthineers is an Equal Opportunity and affirmative action employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service and other categories protected by federal, state or local law.
Reasonable Accommodations Siemens Healthineers is committed to equal employment opportunity. Persons with disabilities will be provided reasonable accommodations. If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form
here . If you’re unable to complete the form, you can reach out to our HR People Connect People Contact Center for support at peopleconnectvendorsnam.func@siemens-healthineers.com. Please note HR People Connect People Contact Center will not have visibility of your application or interview status.
Export Control A successful candidate must be able to work with controlled technology in accordance with U.S. export control law. Siemens Healthineers’ policy is to fully comply with all U.S. export control laws and regulations, including the Department of Commerce, Department of State, and Treasury Department sanctions regulations.
Data Privacy We care about your data privacy and take compliance with GDPR and other data protection legislation seriously. Please do not send your CV or resume by email. Instead, create a profile in our talent community where you can upload your CV to receive alerts for relevant positions. Register
here
to get started.
Beware of Job Scams Be vigilant for potentially fraudulent job postings or suspicious recruiting activity. Verify positions on the Siemens Healthineers career site.
Recruitment Agencies Siemens Healthineers does not accept agency resumes. Do not forward resumes to our job alias, employees, or any other company location. We are not responsible for any fees related to unsolicited resumes.
#J-18808-Ljbffr
Reports To: ROS Administration Manager/Deputy Chief of Staff, ROS
Function: Marketing & Sales
Job Summary We are seeking a dynamic and highly skilled Executive Assistant/Business Partner to work closely with the VP of Marketing and Sales (M&S) at Varian, ensuring the efficiency and alignment of strategic priorities across the M&S organization. This internally facing role is critical to maximizing operational effectiveness and fostering connectivity within the M&S Leadership Team. The ideal candidate will demonstrate exceptional strategic thinking, executive presence, and communication skills while adeptly managing complex projects and high-pressure situations.
Key Responsibilities Administrative Support
Manage calendar effectively
Coordinate all travel arrangements for smooth and efficient travel
Prepare and submit all expense reports in a timely manner
Respond and resolve all internal requests promptly and efficiently
Strategic Alignment & Priority Management
Collaborate with senior leadership to organize and align strategic priorities.
Identify and manage critical issues that require the VP’s attention and have organizational impact.
Shape agendas by understanding key priorities and initiatives across the M&S organization.
Executive Communication
Oversee the VP’s communication strategy with senior managers, ensuring consistent and impactful messaging.
Develop and refine high-volume communication processes, including drafting and collaborating with corporate resources.
Represent the VP within the internal M&S organization and the greater Varian organization, communicating key priorities, decisions, and action items.
Organizational Efficiency
Ensure integration processes such as leadership offsites, strategic planning sessions, business reviews, and portfolio-related meetings run seamlessly.
Support strategic planning efforts by providing connectivity between the VP and senior management.
Push the VP agenda forward, tracking priorities and determining when to say "No" to ensure optimized focus.
Project Management & Special Initiatives
Own or identify areas for special projects on behalf of the VP and senior leadership.
Lead large, complex projects with tight deadlines, ensuring timely delivery and measurable outcomes.
Qualifications Education
Bachelor’s degree in Business Administration, Marketing, Communications, Business Management, or Finance
Business Operations
Broad understanding of product management concepts, including product lifecycle management, risk management, stakeholder management, and performance tracking.
Fundamental understanding of P&L statements and ability to evaluate ROI to support sound resource allocation decisions within M&S.
Leadership & Communication Skills
Executive presence with the ability to communicate and influence effectively at all levels of the organization.
High-level interpersonal skills, including listening, tact, diplomacy, negotiation, and emotional intelligence.
Experience representing senior leaders in internal forums.
Strategic Thinking & Problem Solving
Ability to think strategically while navigating complex organizational dynamics.
Strong decision-making and judgment capabilities under tight and shifting deadlines.
Project Management Expertise
Proven ability to manage large, complex projects with cross-functional impact.
Demonstrated capability in prioritizing and executing multiple initiatives simultaneously.
Relationship Building
Strong relationship and team-building skills, fostering collaboration across diverse teams.
Benefits
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Life insurance
Long-term and short-term disability insurance
Paid parking/public transportation
Paid time off
Paid sick and safe time
Base Pay Range $70,020 - $96,272
Equal Employment Opportunity Statement Siemens Healthineers is an Equal Opportunity and affirmative action employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service and other categories protected by federal, state or local law.
Reasonable Accommodations Siemens Healthineers is committed to equal employment opportunity. Persons with disabilities will be provided reasonable accommodations. If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form
here . If you’re unable to complete the form, you can reach out to our HR People Connect People Contact Center for support at peopleconnectvendorsnam.func@siemens-healthineers.com. Please note HR People Connect People Contact Center will not have visibility of your application or interview status.
Export Control A successful candidate must be able to work with controlled technology in accordance with U.S. export control law. Siemens Healthineers’ policy is to fully comply with all U.S. export control laws and regulations, including the Department of Commerce, Department of State, and Treasury Department sanctions regulations.
Data Privacy We care about your data privacy and take compliance with GDPR and other data protection legislation seriously. Please do not send your CV or resume by email. Instead, create a profile in our talent community where you can upload your CV to receive alerts for relevant positions. Register
here
to get started.
Beware of Job Scams Be vigilant for potentially fraudulent job postings or suspicious recruiting activity. Verify positions on the Siemens Healthineers career site.
Recruitment Agencies Siemens Healthineers does not accept agency resumes. Do not forward resumes to our job alias, employees, or any other company location. We are not responsible for any fees related to unsolicited resumes.
#J-18808-Ljbffr