CarbonBetter
About the Role
We are seeking a highly organized and detail-oriented
Administrative Assistant
based in the United States to support the day-to-day administrative operations of both our Colombian and U.S. offices. This role is critical to ensuring smooth office operations, accurate administrative processes, and a positive employee experience across regions.
The ideal candidate is proactive, dependable, comfortable working with teams in multiple countries, and able to manage a wide range of administrative tasks with discretion and professionalism.
Key Responsibilities Office & Administrative Support
Support daily administrative operations for the Colombia and U.S. offices
Order and manage office supplies and snacks
Coordinate with vendors and service providers as needed
Maintain organized records, documentation, and shared files
Expense Administration
Prepare, submit, and track company leadership expense reports
Coordinate with finance and accounting teams as needed
Employee Onboarding & Offboarding
Assist with onboarding new employees (documentation, system access, coordination with HR and IT)
Support employee offboarding processes, including checklists, access removal, and documentation
Serve as an administrative point of contact for employees during transitions
Deal & Email Review Support
Review deal confirmation emails for accuracy and completeness
Flag discrepancies or missing information for follow-up
Help maintain organized records of confirmations and related communications
Cross-Office Coordination
Support communication and coordination between Colombia- and U.S.-based teams
Assist with scheduling, coordination, and administrative follow-ups across time zones
Office Engagement
Help plan and execute office engagement activities at the office and outside of the office
Identify and run initiatives to support employee engagement such as Birthday celebrations
Strong organizational and time-management skills
Excellent attention to detail
Professional written and verbal communication skills in English and Spanish
Ability to handle confidential information with discretion
Comfort working with teams in different countries and time zones
Speaking Spanish is a plus
#J-18808-Ljbffr
Administrative Assistant
based in the United States to support the day-to-day administrative operations of both our Colombian and U.S. offices. This role is critical to ensuring smooth office operations, accurate administrative processes, and a positive employee experience across regions.
The ideal candidate is proactive, dependable, comfortable working with teams in multiple countries, and able to manage a wide range of administrative tasks with discretion and professionalism.
Key Responsibilities Office & Administrative Support
Support daily administrative operations for the Colombia and U.S. offices
Order and manage office supplies and snacks
Coordinate with vendors and service providers as needed
Maintain organized records, documentation, and shared files
Expense Administration
Prepare, submit, and track company leadership expense reports
Coordinate with finance and accounting teams as needed
Employee Onboarding & Offboarding
Assist with onboarding new employees (documentation, system access, coordination with HR and IT)
Support employee offboarding processes, including checklists, access removal, and documentation
Serve as an administrative point of contact for employees during transitions
Deal & Email Review Support
Review deal confirmation emails for accuracy and completeness
Flag discrepancies or missing information for follow-up
Help maintain organized records of confirmations and related communications
Cross-Office Coordination
Support communication and coordination between Colombia- and U.S.-based teams
Assist with scheduling, coordination, and administrative follow-ups across time zones
Office Engagement
Help plan and execute office engagement activities at the office and outside of the office
Identify and run initiatives to support employee engagement such as Birthday celebrations
Strong organizational and time-management skills
Excellent attention to detail
Professional written and verbal communication skills in English and Spanish
Ability to handle confidential information with discretion
Comfort working with teams in different countries and time zones
Speaking Spanish is a plus
#J-18808-Ljbffr