Usd259
Administrative Assistant 4- 230 Day (2025-2026 School Year)
Usd259, Wichita, Kansas, United States, 67232
Job Description - Administrative Assistant 4‑230 Day (2025-2026 School Year) (12797)
Job Title Administrative Assistant 4
Position Function Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail.
Essential Performance Responsibilities
Assists with copying and distribution of documents and other materials for administrative and clerical staff
Assist in purchasing equipment and maintain inventory of current office equipment
Maintain databases, spreadsheets, letters/memos and presentations
Additional Duties Assists with additional duties as assigned by Supervisor.
Equipment This position may require the ability to use office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.
Travel Limited travel between schools and central offices may be required.
Physical and Mental Demands
Work in standard office and school building environments
Additional demands upon request of Supervisor
Knowledge, Skills, and Abilities
Ability to communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
Intermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
Ability to communicate effectively with a supervisor when their discretion is needed
Ability to provide exceptional customer service
Displays eagerness and the ability to learn new methods, procedures, and techniques
Displays a significant degree of professionalism and confidentiality
Ability to conform to proper standards of professional dress and appearance
Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
Interrelations
Contact with personnel within the district and with customers and vendors
Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
Employee Punctuality and Appearance
In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
Qualification Profile
A High School education or GED
A minimum of six months experience are required for this position
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Job Title Administrative Assistant 4
Position Function Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail.
Essential Performance Responsibilities
Assists with copying and distribution of documents and other materials for administrative and clerical staff
Assist in purchasing equipment and maintain inventory of current office equipment
Maintain databases, spreadsheets, letters/memos and presentations
Additional Duties Assists with additional duties as assigned by Supervisor.
Equipment This position may require the ability to use office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.
Travel Limited travel between schools and central offices may be required.
Physical and Mental Demands
Work in standard office and school building environments
Additional demands upon request of Supervisor
Knowledge, Skills, and Abilities
Ability to communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
Intermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
Ability to communicate effectively with a supervisor when their discretion is needed
Ability to provide exceptional customer service
Displays eagerness and the ability to learn new methods, procedures, and techniques
Displays a significant degree of professionalism and confidentiality
Ability to conform to proper standards of professional dress and appearance
Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
Interrelations
Contact with personnel within the district and with customers and vendors
Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
Employee Punctuality and Appearance
In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
Qualification Profile
A High School education or GED
A minimum of six months experience are required for this position
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