Notre Dame Data Science
Administrative Coordinator | Political Science
Notre Dame Data Science, Notre Dame, Indiana, us, 46556
Administrative Coordinator | Political Science
Join to apply for the
Administrative Coordinator | Political Science
role at
Notre Dame Data Science . The University of Notre Dame is more than a workplace! We are a vibrant, mission‑driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well‑being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world‑class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!
The Department of Political Science is seeking a highly organized, service‑oriented
Administrative Coordinator
to join a collaborative and engaged academic community. This role is central to the department’s daily operations and serves as a welcoming first point of contact for students, faculty, staff, and visitors. Working closely with the Department Administrator, faculty leadership, and undergraduate and graduate program teams, the Administrative Coordinator supports office operations, faculty needs, and academic and community events—helping ensure a smooth, responsive, and well‑run department. This is a
10‑month position , working
August through May , with
June and July off .
Essential Duties & Responsibilities Office & Department Operations
Serve as the primary receptionist and first point of contact, providing friendly, professional assistance in person, by phone, and via email
Manage correspondence, mail, shipping/receiving, records, and departmental files in accordance with University policies
Oversee office supply ordering, inventory, and distribution, including department materials and graduation items
Provide basic technology and AV support for meetings and classrooms (Zoom, PowerPoint, conference room setup)
Support department meetings with on‑site assistance, sign‑ins, and vote tallying
Maintain office key records and submit facilities and maintenance requests
Assist with special projects and departmental initiatives as needed
Event & Program Coordination
Plan and support departmental events such as receptions, tailgates, lectures, and student engagement activities
Coordinate the annual commencement ceremony in collaboration with undergraduate leadership, including logistics, communications, materials, and on‑site support
Assist with undergraduate programming such as guest speakers, information sessions, and special events
Order awards, plaques, gifts, and materials for recognition and senior events
Support committee meetings, classroom visits, and program lectures
Faculty & Academic Support
Assist with faculty, visiting faculty, and postdoctoral paperwork, including immigration‑related documentation
Support faculty searches by scheduling interviews and assisting with onboarding
Prepare and process expense reports, reimbursements, honoraria, and travel arrangements
Website & Communications
Maintain and update the department website with news, events, faculty profiles, and announcements
Serve as the primary contact for website inquiries and recommend content improvements
Draft and distribute departmental communications as needed
Undergraduate Program Support
Provide administrative support to undergraduate leadership and coordinators
Assist with internships, certificates, events, newsletters, and student communications
Support budget tracking and payment processing for undergraduate programs
General Administrative Support & Qualifications
Provide flexible administrative assistance to department leadership, program directors, and coordinators across undergraduate and graduate programs
1‑2 years of administrative experience
Excellent organizational and communication skills, with the ability to respond to multiple tasks and questions with frequent interruptions
Self‑motivated with the ability to take initiative, reprioritize tasks, and learn quickly
Ability to maintain the confidentiality of student files and personnel issues
Strong knowledge of grammar, punctuation, and spelling
Ability to learn and negotiate new platforms quickly, in addition to experience with Word, Excel, and various web browsers
Proactive, service‑oriented attitude with the ability to work collaboratively with diverse groups of people
Application Deadline January 19, 2026
Hiring Pay Range Up to $23/hour
Required Application Materials Resume and cover letter
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Notre Dame prohibits discrimination against veterans or disabled qualified individuals and complies with 41 CFR 60‑741.5(a) and 41 CFR 60‑300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.
#J-18808-Ljbffr
Administrative Coordinator | Political Science
role at
Notre Dame Data Science . The University of Notre Dame is more than a workplace! We are a vibrant, mission‑driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well‑being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world‑class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!
The Department of Political Science is seeking a highly organized, service‑oriented
Administrative Coordinator
to join a collaborative and engaged academic community. This role is central to the department’s daily operations and serves as a welcoming first point of contact for students, faculty, staff, and visitors. Working closely with the Department Administrator, faculty leadership, and undergraduate and graduate program teams, the Administrative Coordinator supports office operations, faculty needs, and academic and community events—helping ensure a smooth, responsive, and well‑run department. This is a
10‑month position , working
August through May , with
June and July off .
Essential Duties & Responsibilities Office & Department Operations
Serve as the primary receptionist and first point of contact, providing friendly, professional assistance in person, by phone, and via email
Manage correspondence, mail, shipping/receiving, records, and departmental files in accordance with University policies
Oversee office supply ordering, inventory, and distribution, including department materials and graduation items
Provide basic technology and AV support for meetings and classrooms (Zoom, PowerPoint, conference room setup)
Support department meetings with on‑site assistance, sign‑ins, and vote tallying
Maintain office key records and submit facilities and maintenance requests
Assist with special projects and departmental initiatives as needed
Event & Program Coordination
Plan and support departmental events such as receptions, tailgates, lectures, and student engagement activities
Coordinate the annual commencement ceremony in collaboration with undergraduate leadership, including logistics, communications, materials, and on‑site support
Assist with undergraduate programming such as guest speakers, information sessions, and special events
Order awards, plaques, gifts, and materials for recognition and senior events
Support committee meetings, classroom visits, and program lectures
Faculty & Academic Support
Assist with faculty, visiting faculty, and postdoctoral paperwork, including immigration‑related documentation
Support faculty searches by scheduling interviews and assisting with onboarding
Prepare and process expense reports, reimbursements, honoraria, and travel arrangements
Website & Communications
Maintain and update the department website with news, events, faculty profiles, and announcements
Serve as the primary contact for website inquiries and recommend content improvements
Draft and distribute departmental communications as needed
Undergraduate Program Support
Provide administrative support to undergraduate leadership and coordinators
Assist with internships, certificates, events, newsletters, and student communications
Support budget tracking and payment processing for undergraduate programs
General Administrative Support & Qualifications
Provide flexible administrative assistance to department leadership, program directors, and coordinators across undergraduate and graduate programs
1‑2 years of administrative experience
Excellent organizational and communication skills, with the ability to respond to multiple tasks and questions with frequent interruptions
Self‑motivated with the ability to take initiative, reprioritize tasks, and learn quickly
Ability to maintain the confidentiality of student files and personnel issues
Strong knowledge of grammar, punctuation, and spelling
Ability to learn and negotiate new platforms quickly, in addition to experience with Word, Excel, and various web browsers
Proactive, service‑oriented attitude with the ability to work collaboratively with diverse groups of people
Application Deadline January 19, 2026
Hiring Pay Range Up to $23/hour
Required Application Materials Resume and cover letter
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Notre Dame prohibits discrimination against veterans or disabled qualified individuals and complies with 41 CFR 60‑741.5(a) and 41 CFR 60‑300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.
#J-18808-Ljbffr