University of Notre Dame
Office Coordinator | Art, Art History & Design
University of Notre Dame, Notre Dame, Indiana, us, 46556
Office Coordinator | Art, Art History & Design
The Department of Art, Art History, & Design is seeking a highly organized and service-oriented Office Coordinator to support the department’s event programming and daily operations. Working closely with departmental leadership, faculty, staff, and students, the Office Coordinator provides event planning, logistical coordination, and administrative support across the academic year.
Job Description The University of Notre Dame is a vibrant, mission‑driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by its Catholic character, Notre Dame fosters an environment that nurtures mind, body, and spirit and offers opportunities for career growth and meaningful impact.
Essential Duties & Responsibilities Event Planning & Coordination
Plan and coordinate departmental events, lectures, exhibitions, reviews, conferences, and recruitment activities throughout the academic year
Research and arrange travel and hospitality for visitors, guest speakers, prospective students, and faculty searches
Coordinate prospective student visits, facility tours, graduate student walkthroughs, and end‑of‑semester reviews
Support large‑scale departmental events such as Riley Open House, Design Alumni Conference, Wrappe Chicago Trip, Visiting Scholar Lecture Series, and senior and graduate thesis exhibitions
Office & Program Support
Maintain the departmental calendar and ensure events are accurately scheduled and communicated
Process purchasing requests, manage supply inventory, and oversee equipment and materials needs
Submit and track building repair and maintenance requests for Riley and West Lake Halls
Compile and organize data for the department’s annual report
Assist with departmental communications and marketing efforts
Undergraduate & Graduate Program Support
Provide administrative and scheduling support for undergraduate and graduate programs
Coordinate faculty‑student advising schedules and assign students to advisors based on academic history and interests
Provide overflow support to undergraduate and graduate program coordinators as needed
Faculty Support
Assist faculty with course needs, registration issues, and general clerical support
Other Duties As Assigned
Perform additional responsibilities as assigned by departmental leadership
Qualifications Education & Experience:
Associates degree or up to 3 years of technical school
1‑2 years of administrative experience
Skills:
Friendly, professional, and welcoming disposition
Excellent organizational and communication skills
Strong attention to detail and accuracy
Ability to manage multiple tasks and respond effectively to frequent interruptions
Ability to prioritize deadlines and work independently
Proficiency with standard office software, including Google Workspace (Gmail, Calendar, Docs, Sheets, Forms, Slides)
Commitment to confidentiality and professionalism when handling sensitive information
Additional Information
Application Deadline: January 25, 2026
Hiring Pay Range: Up to $23/hour
Required Application Materials: Resume and cover letter
Position Details: 9‑month, 30 hours per week from August through May, with June and July off
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60‑741.5(a) and 41 CFR 60‑300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.
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Job Description The University of Notre Dame is a vibrant, mission‑driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by its Catholic character, Notre Dame fosters an environment that nurtures mind, body, and spirit and offers opportunities for career growth and meaningful impact.
Essential Duties & Responsibilities Event Planning & Coordination
Plan and coordinate departmental events, lectures, exhibitions, reviews, conferences, and recruitment activities throughout the academic year
Research and arrange travel and hospitality for visitors, guest speakers, prospective students, and faculty searches
Coordinate prospective student visits, facility tours, graduate student walkthroughs, and end‑of‑semester reviews
Support large‑scale departmental events such as Riley Open House, Design Alumni Conference, Wrappe Chicago Trip, Visiting Scholar Lecture Series, and senior and graduate thesis exhibitions
Office & Program Support
Maintain the departmental calendar and ensure events are accurately scheduled and communicated
Process purchasing requests, manage supply inventory, and oversee equipment and materials needs
Submit and track building repair and maintenance requests for Riley and West Lake Halls
Compile and organize data for the department’s annual report
Assist with departmental communications and marketing efforts
Undergraduate & Graduate Program Support
Provide administrative and scheduling support for undergraduate and graduate programs
Coordinate faculty‑student advising schedules and assign students to advisors based on academic history and interests
Provide overflow support to undergraduate and graduate program coordinators as needed
Faculty Support
Assist faculty with course needs, registration issues, and general clerical support
Other Duties As Assigned
Perform additional responsibilities as assigned by departmental leadership
Qualifications Education & Experience:
Associates degree or up to 3 years of technical school
1‑2 years of administrative experience
Skills:
Friendly, professional, and welcoming disposition
Excellent organizational and communication skills
Strong attention to detail and accuracy
Ability to manage multiple tasks and respond effectively to frequent interruptions
Ability to prioritize deadlines and work independently
Proficiency with standard office software, including Google Workspace (Gmail, Calendar, Docs, Sheets, Forms, Slides)
Commitment to confidentiality and professionalism when handling sensitive information
Additional Information
Application Deadline: January 25, 2026
Hiring Pay Range: Up to $23/hour
Required Application Materials: Resume and cover letter
Position Details: 9‑month, 30 hours per week from August through May, with June and July off
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60‑741.5(a) and 41 CFR 60‑300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.
#J-18808-Ljbffr