EOS Hospitality LLC
Accounts Payable Coordinator- Hawks Cay Resort
EOS Hospitality LLC, Marathon, Florida, United States, 33050
Accounts Payable Coordinator- Hawks Cay Resort
Job Category
: ACCOUNTING
Requisition Number
: ACCOU007222
Posted : January 6, 2026
Full-Time
Locations Showing 1 location
Hawks Cay Resort 61 Hawks Cay Blvd Marathon, FL 33050, USA
We are seeking a highly organized and detail-driven Accounts Payable (AP) Clerk to support our resort’s Finance team. This role is responsible for processing vendor invoices, ensuring proper coding and approvals, maintaining accurate records, and supporting timely and accurate payment of all vendor obligations.
This position plays a critical role in maintaining strong vendor relationships, ensuring compliance with internal controls, and supporting the resort’s financial accuracy and operational efficiency.
Key Responsibilities
Utilize an AP automation and invoice management system to process vendor invoices digitally
Work within automated workflows to route invoices for approval and manage exceptions
Perform two-way and three-way matching (invoice, purchase order, and receiving documentation)
Monitor system dashboards and processing queues to ensure timely invoice handling
Support vendors with electronic invoice submission through a vendor portal when applicable
Run and manage weekly check runs and scheduled payment cycles in accordance with company policies and approval protocols
Ensure all recurring invoices (utilities, service contracts, subscriptions, maintenance, and other scheduled expenses) are consistently recorded and tracked each month
Verify that recurring vendor charges are complete, accurate, and in line with contractual agreements
Ensure invoices are recorded in the proper accounting period, supporting accurate month-end cut-off and accrual processes
Identify missing invoices and coordinate with vendors or internal departments to ensure completeness of expenses
Reconciliations & Accuracy
Reconcile vendor statements and investigate discrepancies
Monitor unmatched or disputed invoices and follow up for resolution
Maintain accurate AP aging and support month-end closing procedures
Assist with vendor onboarding including W-9 collection and documentation requirements
Ensure compliance with internal controls and accounting policies
Maintain organized records for audit and financial review purposes
Coordinate with Purchasing, Operations, and Department Heads to resolve invoice issues
Support CapEx and FF&E invoice tracking as required
Assist with audit requests and special projects as assigned
Assist in other functions as needed and to cover others' time off
Qualifications
1–3 years of Accounts Payable or finance-related experience; hospitality experience preferred.
Understanding of general accounting principles.
High attention to detail and accuracy.
Understanding of AP workflows and internal control standards
Excellent communication skills and professional demeanor
Ability to prioritize tasks and meet deadlines
Proficiency in Microsoft Office (especially Excel) and accounting software
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
: ACCOUNTING
Requisition Number
: ACCOU007222
Posted : January 6, 2026
Full-Time
Locations Showing 1 location
Hawks Cay Resort 61 Hawks Cay Blvd Marathon, FL 33050, USA
We are seeking a highly organized and detail-driven Accounts Payable (AP) Clerk to support our resort’s Finance team. This role is responsible for processing vendor invoices, ensuring proper coding and approvals, maintaining accurate records, and supporting timely and accurate payment of all vendor obligations.
This position plays a critical role in maintaining strong vendor relationships, ensuring compliance with internal controls, and supporting the resort’s financial accuracy and operational efficiency.
Key Responsibilities
Utilize an AP automation and invoice management system to process vendor invoices digitally
Work within automated workflows to route invoices for approval and manage exceptions
Perform two-way and three-way matching (invoice, purchase order, and receiving documentation)
Monitor system dashboards and processing queues to ensure timely invoice handling
Support vendors with electronic invoice submission through a vendor portal when applicable
Run and manage weekly check runs and scheduled payment cycles in accordance with company policies and approval protocols
Ensure all recurring invoices (utilities, service contracts, subscriptions, maintenance, and other scheduled expenses) are consistently recorded and tracked each month
Verify that recurring vendor charges are complete, accurate, and in line with contractual agreements
Ensure invoices are recorded in the proper accounting period, supporting accurate month-end cut-off and accrual processes
Identify missing invoices and coordinate with vendors or internal departments to ensure completeness of expenses
Reconciliations & Accuracy
Reconcile vendor statements and investigate discrepancies
Monitor unmatched or disputed invoices and follow up for resolution
Maintain accurate AP aging and support month-end closing procedures
Assist with vendor onboarding including W-9 collection and documentation requirements
Ensure compliance with internal controls and accounting policies
Maintain organized records for audit and financial review purposes
Coordinate with Purchasing, Operations, and Department Heads to resolve invoice issues
Support CapEx and FF&E invoice tracking as required
Assist with audit requests and special projects as assigned
Assist in other functions as needed and to cover others' time off
Qualifications
1–3 years of Accounts Payable or finance-related experience; hospitality experience preferred.
Understanding of general accounting principles.
High attention to detail and accuracy.
Understanding of AP workflows and internal control standards
Excellent communication skills and professional demeanor
Ability to prioritize tasks and meet deadlines
Proficiency in Microsoft Office (especially Excel) and accounting software
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr