Confidential RE Company
Accounts Payable Specialist
Confidential RE Company, Irvine, California, United States, 92713
A privately held commercial real estate owner-operator with a diversified, multi-state portfolio is conducting a confidential search for an experienced Accounts Payable Specialist to join its corporate accounting team at its Irvine headquarters.
This role is well suited for a detail-driven accounts payable professional who is comfortable operating in a structured, deadline-oriented environment and supporting multiple properties, legal entities, and internal stakeholders.
The Opportunity The Accounts Payable Specialist will manage the accurate and timely processing of vendor invoices, employee expense reimbursements, and payment obligations across multiple entities. The role works closely with accounting, finance, property management, and operations teams to support strong internal controls, complete documentation, and reliable financial reporting.
A high level of discretion, consistency, and process discipline is required. This position handles sensitive financial information and plays an important role in month-end close activities, audit support, and ongoing operational compliance.
Key Responsibilities
Process vendor invoices across multiple properties and entities
Verify invoice accuracy, approvals, contract alignment, and supporting documentation
Code invoices to appropriate GL accounts, departments, and properties
Process employee expense reimbursements in accordance with internal policy and IRS guidelines
Prepare weekly check, ACH, and wire payment runs
Maintain vendor records, including W-9s and payment instructions
Respond to vendor inquiries and resolve invoice or payment discrepancies
Track recurring invoices, utilities, and service agreements
Support month-end close, audits, and annual 1099 reporting
Maintain organized digital records for invoices, approvals, and payment support
Work within accounting and AP systems such as MRI, AvidXchange, or similar platforms
Adhere to established approval workflows and internal control requirements
Qualifications Required
3+ years of accounts payable or general accounting experience
Experience supporting multiple entities, properties, or cost centers
Strong proficiency in Excel and accounting/AP systems
Demonstrated ability to manage volume while maintaining accuracy and deadlines
Preferred
Experience in commercial real estate, property management, or construction-related accounting
Familiarity with CAM expenses, utilities, and service contracts
Experience supporting audits or year-end financial close
What We’re Looking For
Highly detail-oriented and methodical
Organized and process-driven
Professional and clear communicator
Able to handle confidential information with discretion
Reliable, accountable, and responsive to internal teams and vendors
On-site role at a corporate office in Irvine, CA
Standard Monday–Friday business hours
Structured accounting environment with defined workflows and deadlines
Regular interaction with accounting, property management, and operations teams
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
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This role is well suited for a detail-driven accounts payable professional who is comfortable operating in a structured, deadline-oriented environment and supporting multiple properties, legal entities, and internal stakeholders.
The Opportunity The Accounts Payable Specialist will manage the accurate and timely processing of vendor invoices, employee expense reimbursements, and payment obligations across multiple entities. The role works closely with accounting, finance, property management, and operations teams to support strong internal controls, complete documentation, and reliable financial reporting.
A high level of discretion, consistency, and process discipline is required. This position handles sensitive financial information and plays an important role in month-end close activities, audit support, and ongoing operational compliance.
Key Responsibilities
Process vendor invoices across multiple properties and entities
Verify invoice accuracy, approvals, contract alignment, and supporting documentation
Code invoices to appropriate GL accounts, departments, and properties
Process employee expense reimbursements in accordance with internal policy and IRS guidelines
Prepare weekly check, ACH, and wire payment runs
Maintain vendor records, including W-9s and payment instructions
Respond to vendor inquiries and resolve invoice or payment discrepancies
Track recurring invoices, utilities, and service agreements
Support month-end close, audits, and annual 1099 reporting
Maintain organized digital records for invoices, approvals, and payment support
Work within accounting and AP systems such as MRI, AvidXchange, or similar platforms
Adhere to established approval workflows and internal control requirements
Qualifications Required
3+ years of accounts payable or general accounting experience
Experience supporting multiple entities, properties, or cost centers
Strong proficiency in Excel and accounting/AP systems
Demonstrated ability to manage volume while maintaining accuracy and deadlines
Preferred
Experience in commercial real estate, property management, or construction-related accounting
Familiarity with CAM expenses, utilities, and service contracts
Experience supporting audits or year-end financial close
What We’re Looking For
Highly detail-oriented and methodical
Organized and process-driven
Professional and clear communicator
Able to handle confidential information with discretion
Reliable, accountable, and responsive to internal teams and vendors
On-site role at a corporate office in Irvine, CA
Standard Monday–Friday business hours
Structured accounting environment with defined workflows and deadlines
Regular interaction with accounting, property management, and operations teams
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
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