CardioQuip
We’re hiring an Accounting Operations Specialist to own the day-to-day processing that keeps our finance operations accurate and moving. You’ll support AP (including manufacturing and inventory), AR invoicing/cash application, and corporate card/expense coding and reconciliations. This role is critical to a fast, clean month-end close and well-maintained subledgers.
Onboarding & handoff (hands-on learning) You’ll receive a structured handoff (workflows, checklists, common exceptions, and key context) from the current team member in the role, who is transitioning due to an out-of-state move. Support will remain available during the transition to help you ramp quickly and confidently.
What you’ll do Accounts Payable (AP)
Process vendor invoices: intake, 2/3-way match where applicable (manufacturing inventory/raw materials), and accurate GL coding in NetSuite
Prepare weekly payment runs for Director of Finance review/approval
Maintain vendor records, resolve vendor inquiries, and maintain approvals/backup/audit trail
Support AP controls and documentation to ensure clean close support and audit readiness
Accounts Receivable (AR)
Create and send customer invoices based on capital shipments, service contracts, and consumable/parts orders
Apply customer payments (checks/ACH/wires) and keep the AR subledger clean
Partner with an associate on statements and basic collections follow-up (as needed)
Corporate Cards & Expenses (Bill Spend & Expense / Divvy)
Review and code corporate card and employee expense activity; ensure policy compliance and clean support for month-end
Reconcile corporate card statements to the general ledger monthly
Own coding accuracy and reconciliation quality; an associate supports receipt follow-up and card administration
Payroll & general accounting support
Prepare/review basic payroll inputs for Paylocity (hours, bonuses, basic changes) for Director of Finance review/finalization
Assist with straightforward reconciliations (AP/AR aging tie-outs, card/vendor balances)
Handle sensitive financial/payroll-related data with confidentiality and strong internal controls
Month-end support & process improvement
Help document and improve AP/AR/expense workflows and checklists as we scale operations
Identify recurring issues (coding, matching, missing receipts, portal friction) and propose practical fixes
What success looks like (first 90–180 days)
AP is accurate and on-time; vendor issues are resolved quickly
Invoices go out on schedule; cash is applied cleanly; AR aging stays current
Card/expense activity is coded correctly with strong receipt compliance; reconciliations are close-ready
Month-end moves faster with fewer clean-up items and cleaner subledger tie-outs
You improve at least 1–2 workflows/checklists that reduce rework and strengthen controls
What we’re looking for Must-haves
2+ years in AP, AR, and/or accounting operations (high-volume processing preferred)
Strong grasp of invoices, credits, statements, aging reports, and basic reconciliations
Experience with an ERP/accounting system (NetSuite a plus, not required)
Solid Excel skills (sorting, filters, basic formulas; XLOOKUP/VLOOKUP a plus)
High attention to detail; able to handle steady transaction volume with accuracy
Clear, professional communication with vendors, customers, and internal teams
Nice-to-haves
NetSuite, Paylocity, and/or Bill Spend & Expense (Divvy) experience
Manufacturing or distribution (inventory/receiving/PO matching)
Experience supporting corporate card/expense programs and policy compliance
Associate’s or bachelor’s degree in Accounting, Finance, or related field
Why you’ll like working here
High-visibility role with real impact on cash flow and month-end close quality
Supportive culture and hands-on coaching from the Director of Finance
Opportunity to grow in AP/AR, expenses, reconciliations, and ERP skills as the company scales
Stable, mission-driven company serving hospitals, perfusionists, and patients
What We Offer
Competitive Compensation
A fair salary commensurate with experience and qualifications.
Comprehensive Benefits
Health, dental, and vision insurance.
Retirement savings plan with company contribution.
Dynamic Work Environment
A supportive team culture that values innovation, improvement, and empowerment.
Work-Life Balance
Paid time off, including vacation days and holidays.
Fun and Engaging Culture
We believe in working hard and celebrating our successes together, fostering a sense of camaraderie and enjoyment in our work.
Why Join? At CardioQuip, we are dedicated to empowering people towards better healthcare. As a leading company in the medical device industry, we design and manufacture advanced cardiovascular devices that make a real difference in patients' lives. Our humble beginnings started with just two founders in a small office, and we've grown into a dynamic team that values every member’s contribution. We believe in fostering an environment where our team is empowered, customer-focused, and continually striving for improvement—all while having fun along the way.
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Onboarding & handoff (hands-on learning) You’ll receive a structured handoff (workflows, checklists, common exceptions, and key context) from the current team member in the role, who is transitioning due to an out-of-state move. Support will remain available during the transition to help you ramp quickly and confidently.
What you’ll do Accounts Payable (AP)
Process vendor invoices: intake, 2/3-way match where applicable (manufacturing inventory/raw materials), and accurate GL coding in NetSuite
Prepare weekly payment runs for Director of Finance review/approval
Maintain vendor records, resolve vendor inquiries, and maintain approvals/backup/audit trail
Support AP controls and documentation to ensure clean close support and audit readiness
Accounts Receivable (AR)
Create and send customer invoices based on capital shipments, service contracts, and consumable/parts orders
Apply customer payments (checks/ACH/wires) and keep the AR subledger clean
Partner with an associate on statements and basic collections follow-up (as needed)
Corporate Cards & Expenses (Bill Spend & Expense / Divvy)
Review and code corporate card and employee expense activity; ensure policy compliance and clean support for month-end
Reconcile corporate card statements to the general ledger monthly
Own coding accuracy and reconciliation quality; an associate supports receipt follow-up and card administration
Payroll & general accounting support
Prepare/review basic payroll inputs for Paylocity (hours, bonuses, basic changes) for Director of Finance review/finalization
Assist with straightforward reconciliations (AP/AR aging tie-outs, card/vendor balances)
Handle sensitive financial/payroll-related data with confidentiality and strong internal controls
Month-end support & process improvement
Help document and improve AP/AR/expense workflows and checklists as we scale operations
Identify recurring issues (coding, matching, missing receipts, portal friction) and propose practical fixes
What success looks like (first 90–180 days)
AP is accurate and on-time; vendor issues are resolved quickly
Invoices go out on schedule; cash is applied cleanly; AR aging stays current
Card/expense activity is coded correctly with strong receipt compliance; reconciliations are close-ready
Month-end moves faster with fewer clean-up items and cleaner subledger tie-outs
You improve at least 1–2 workflows/checklists that reduce rework and strengthen controls
What we’re looking for Must-haves
2+ years in AP, AR, and/or accounting operations (high-volume processing preferred)
Strong grasp of invoices, credits, statements, aging reports, and basic reconciliations
Experience with an ERP/accounting system (NetSuite a plus, not required)
Solid Excel skills (sorting, filters, basic formulas; XLOOKUP/VLOOKUP a plus)
High attention to detail; able to handle steady transaction volume with accuracy
Clear, professional communication with vendors, customers, and internal teams
Nice-to-haves
NetSuite, Paylocity, and/or Bill Spend & Expense (Divvy) experience
Manufacturing or distribution (inventory/receiving/PO matching)
Experience supporting corporate card/expense programs and policy compliance
Associate’s or bachelor’s degree in Accounting, Finance, or related field
Why you’ll like working here
High-visibility role with real impact on cash flow and month-end close quality
Supportive culture and hands-on coaching from the Director of Finance
Opportunity to grow in AP/AR, expenses, reconciliations, and ERP skills as the company scales
Stable, mission-driven company serving hospitals, perfusionists, and patients
What We Offer
Competitive Compensation
A fair salary commensurate with experience and qualifications.
Comprehensive Benefits
Health, dental, and vision insurance.
Retirement savings plan with company contribution.
Dynamic Work Environment
A supportive team culture that values innovation, improvement, and empowerment.
Work-Life Balance
Paid time off, including vacation days and holidays.
Fun and Engaging Culture
We believe in working hard and celebrating our successes together, fostering a sense of camaraderie and enjoyment in our work.
Why Join? At CardioQuip, we are dedicated to empowering people towards better healthcare. As a leading company in the medical device industry, we design and manufacture advanced cardiovascular devices that make a real difference in patients' lives. Our humble beginnings started with just two founders in a small office, and we've grown into a dynamic team that values every member’s contribution. We believe in fostering an environment where our team is empowered, customer-focused, and continually striving for improvement—all while having fun along the way.
#J-18808-Ljbffr