CapMetro
Facilities Maintenance Analyst II – CapMetro
Austin, TX – CapMetro is hiring for a Facilities Maintenance Analyst II.
Responsibilities
Financial Systems & Budgeting Support: Provide end‑user support and training for Oracle financial systems; assist in budget preparation, tracking, reconciliation, and reporting for capex and opex.
Coordinate the management of Facilities Maintenance budget. Monitor and assist in the development of each capital and operating expense budget: track expenses per category, provide current status, produce reports based on department performance indicators; gather and enter data, generate reports for senior management meetings, and prepare documents as requested.
Invoice & Procurement Management: Ensure timely payment of invoices, support procurement processes, and manage purchase requisitions and contracts. Responsible for reviewing and ensuring timely payment of invoices for goods and services provided to the Vehicle and Facilities Maintenance departments.
Facilities & Asset Oversight: Support planning and reporting for facility projects, contract renewals, and purchase order management.
Strategic Planning & Benchmarking: Contribute to Facilities Life Cycle Planning, strategic initiatives, and support the development of dashboards and benchmarks for equipment replacement and repairs.
Vendor & Stakeholder Coordination: Liaise with facilities managers, property managers, project managers, facilities coordinators, vendors, and associations; coordinate service provider evaluations and performance reviews.
Project & Records Management: Assist with project documentation, Board resolutions, and ensure accurate record‑keeping via SharePoint and compliance with retention policies.
Operational Support & Inspections: Provide operational and administrative support for Facilities Maintenance, Public Facilities Maintenance, Park & Rides, and property management by coordinating service requests, facilitating communication with vendors, and ensuring timely follow‑up on tasks and documentation.
Agency Alignment & Continuous Improvement: Support strategic goals, participate in training, and contribute to process improvements and customer service excellence.
Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported.
Perform other duties as required and/or assigned.
Qualifications
Bachelor’s degree in Business Administration, Administrative Services, or related field. Additional experience may be substituted on a year‑for‑year basis up to four (4) years.
Three (3) years progressively responsible experience in administrative office management, asset management experience, as well as financial system experience required.
Oracle financial systems experience preferred.
Working for a government and/or corporate owner preferred.
Experience with Enterprise Asset Management Systems, Computerized Maintenance Management Systems, and Integrated Workplace Management Systems preferred.
Knowledge, Skills, and Abilities
Proficient with software related to word processing, spreadsheet preparation, and financial applications software.
Strong analytical skills to analyze problems and identify solutions to intermediate budgetary problems concerning capital projects, task order contracts, and operating accounts.
Demonstrated knowledge with tracking department expenses, preparing purchase requisitions, budget, status reports, managing contracts and projects, and maintaining a complex filing system following established records management procedures.
Excellent oral, written, and interpersonal communication skills.
Ability to maintain confidentiality of sensitive information.
Ability to consistently manage multiple tasks and meet established deadlines.
Ability to adjust quickly and effectively to ever changing conditions.
Ability to maintain an effective working relationship with employees, management, contractors, and the public.
Detail oriented with excellent customer service and communication skills that transfer to positive working relationships with clients, co‑workers, tenants, contractors, and vendors.
Ability to work as a team player consistently and effectively with a high level of professionalism.
Ability to work independently; communicate effectively with co‑workers, professional consultants, contractors, service providers, vendors, governmental agencies, and the public.
Knowledge of project management methods and practices.
Self‑motivated and focused on opportunities to continuously improve skills and processes.
Proven ability to gain proficient understanding of Agency’s policies, procedures, and practices related to budget and contract management.
Travel Requirements Travel between properties as required.
Work Environment and Physical Demands Work is generally performed in an office environment with minimal exposure to unpleasant or hazardous conditions. The position requires standing and sitting frequently throughout an eight‑hour period, reaching vertically and horizontally, using a telephone or headset equipment, and lifting and moving material weighing up to 20 lbs. The role involves frequent computer use for 6–8 hours daily and functions in an environment with constant interruptions.
Reasonable accommodation may be made to enable individuals with disability to perform the essential functions described above.
Mobility Status This is a
Hybrid
position. Onsite presence is guided by team collaboration needs, customer and front‑line team member interactions, and role responsibilities. Mobility status is subject to change at any time based on business needs or organizational decisions.
This position is based in Austin, TX. Successful out‑of‑state candidates must relocate to Texas prior to the start date.
About Us CapMetro is Austin’s regional public transportation provider. Since 1985, we provide transit services to residents, commuters, and visitors, supporting more than 31 million boardings each year.
About The Team We empower, enhance, and serve the region and its communities through safe, reliable, high‑quality transportation. Our culture values
Safety, Equity, Transparency, Sustainability, and Innovation , guiding our daily activities and decisions.
What’s In It For You
Work with a diverse, collaborative, and energetic workforce focused on innovation.
Utilize our free and reduced‑fare transit service to travel to the office and plan to hit the gym (free) with onsite trainers.
If you have children between the ages of 6 months and 6 years old, enroll them in the onsite award‑winning Childcare and Learning Center.
…and much more!
Commitment to Equal Employment Opportunity CapMetro is an equal‑employment‑opportunity employer committed to creating a welcoming environment for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws. CapMetro makes hiring decisions based solely on qualifications, merit, and organizational needs at the time.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Management and Manufacturing
Referrals increase your chances of interviewing at CapMetro by 2x.
#J-18808-Ljbffr
Responsibilities
Financial Systems & Budgeting Support: Provide end‑user support and training for Oracle financial systems; assist in budget preparation, tracking, reconciliation, and reporting for capex and opex.
Coordinate the management of Facilities Maintenance budget. Monitor and assist in the development of each capital and operating expense budget: track expenses per category, provide current status, produce reports based on department performance indicators; gather and enter data, generate reports for senior management meetings, and prepare documents as requested.
Invoice & Procurement Management: Ensure timely payment of invoices, support procurement processes, and manage purchase requisitions and contracts. Responsible for reviewing and ensuring timely payment of invoices for goods and services provided to the Vehicle and Facilities Maintenance departments.
Facilities & Asset Oversight: Support planning and reporting for facility projects, contract renewals, and purchase order management.
Strategic Planning & Benchmarking: Contribute to Facilities Life Cycle Planning, strategic initiatives, and support the development of dashboards and benchmarks for equipment replacement and repairs.
Vendor & Stakeholder Coordination: Liaise with facilities managers, property managers, project managers, facilities coordinators, vendors, and associations; coordinate service provider evaluations and performance reviews.
Project & Records Management: Assist with project documentation, Board resolutions, and ensure accurate record‑keeping via SharePoint and compliance with retention policies.
Operational Support & Inspections: Provide operational and administrative support for Facilities Maintenance, Public Facilities Maintenance, Park & Rides, and property management by coordinating service requests, facilitating communication with vendors, and ensuring timely follow‑up on tasks and documentation.
Agency Alignment & Continuous Improvement: Support strategic goals, participate in training, and contribute to process improvements and customer service excellence.
Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported.
Perform other duties as required and/or assigned.
Qualifications
Bachelor’s degree in Business Administration, Administrative Services, or related field. Additional experience may be substituted on a year‑for‑year basis up to four (4) years.
Three (3) years progressively responsible experience in administrative office management, asset management experience, as well as financial system experience required.
Oracle financial systems experience preferred.
Working for a government and/or corporate owner preferred.
Experience with Enterprise Asset Management Systems, Computerized Maintenance Management Systems, and Integrated Workplace Management Systems preferred.
Knowledge, Skills, and Abilities
Proficient with software related to word processing, spreadsheet preparation, and financial applications software.
Strong analytical skills to analyze problems and identify solutions to intermediate budgetary problems concerning capital projects, task order contracts, and operating accounts.
Demonstrated knowledge with tracking department expenses, preparing purchase requisitions, budget, status reports, managing contracts and projects, and maintaining a complex filing system following established records management procedures.
Excellent oral, written, and interpersonal communication skills.
Ability to maintain confidentiality of sensitive information.
Ability to consistently manage multiple tasks and meet established deadlines.
Ability to adjust quickly and effectively to ever changing conditions.
Ability to maintain an effective working relationship with employees, management, contractors, and the public.
Detail oriented with excellent customer service and communication skills that transfer to positive working relationships with clients, co‑workers, tenants, contractors, and vendors.
Ability to work as a team player consistently and effectively with a high level of professionalism.
Ability to work independently; communicate effectively with co‑workers, professional consultants, contractors, service providers, vendors, governmental agencies, and the public.
Knowledge of project management methods and practices.
Self‑motivated and focused on opportunities to continuously improve skills and processes.
Proven ability to gain proficient understanding of Agency’s policies, procedures, and practices related to budget and contract management.
Travel Requirements Travel between properties as required.
Work Environment and Physical Demands Work is generally performed in an office environment with minimal exposure to unpleasant or hazardous conditions. The position requires standing and sitting frequently throughout an eight‑hour period, reaching vertically and horizontally, using a telephone or headset equipment, and lifting and moving material weighing up to 20 lbs. The role involves frequent computer use for 6–8 hours daily and functions in an environment with constant interruptions.
Reasonable accommodation may be made to enable individuals with disability to perform the essential functions described above.
Mobility Status This is a
Hybrid
position. Onsite presence is guided by team collaboration needs, customer and front‑line team member interactions, and role responsibilities. Mobility status is subject to change at any time based on business needs or organizational decisions.
This position is based in Austin, TX. Successful out‑of‑state candidates must relocate to Texas prior to the start date.
About Us CapMetro is Austin’s regional public transportation provider. Since 1985, we provide transit services to residents, commuters, and visitors, supporting more than 31 million boardings each year.
About The Team We empower, enhance, and serve the region and its communities through safe, reliable, high‑quality transportation. Our culture values
Safety, Equity, Transparency, Sustainability, and Innovation , guiding our daily activities and decisions.
What’s In It For You
Work with a diverse, collaborative, and energetic workforce focused on innovation.
Utilize our free and reduced‑fare transit service to travel to the office and plan to hit the gym (free) with onsite trainers.
If you have children between the ages of 6 months and 6 years old, enroll them in the onsite award‑winning Childcare and Learning Center.
…and much more!
Commitment to Equal Employment Opportunity CapMetro is an equal‑employment‑opportunity employer committed to creating a welcoming environment for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws. CapMetro makes hiring decisions based solely on qualifications, merit, and organizational needs at the time.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Management and Manufacturing
Referrals increase your chances of interviewing at CapMetro by 2x.
#J-18808-Ljbffr