Capital Metropolitan Transportation Authority
Facilities Maintenance Analyst II
Capital Metropolitan Transportation Authority, Austin, Texas, us, 78716
The Analyst II, Facilities Maintenance, reports directly to the Vice President of Facility Management and provides secondary support to the Vehicle Maintenance department as needed to ensure alignment across both operational areas. This position is responsible for administering to the maintenance department via Oracle budget and procurement support, project management assistance, 3rd party property management liaison, contract renewal support, and other assigned facility maintenance related duties.
Responsibilities WHAT YOU'LL BE DOING
Note: The duties and primary responsibilities below are intended to describe the general content of and requirements of this job and are not intended to be an exhaustive statement of duties.
Financial Systems & Budgeting Support: Provide end-user support and training for Oracle financial systems; assist in budget preparation, tracking, reconciliation, and reporting for capex and opex.
Coordinate the management of Facilities Maintenance budget. Monitor and assist in the development of each capital and operating expense budget: track expenses per category, provide current status, produce reports based on department performance indicators; gather and enter data, generate reports for senior management meetings, and prepare documents as requested.
Invoice & Procurement Management: Ensure timely payment of invoices, support procurement processes, and manage purchase requisitions and contracts. Responsible for reviewing and ensuring timely payment of invoices for goods and services provided to the Vehicle and Facilities Maintenance departments.
Facilities & Asset Oversight: Support planning and reporting for facility projects, contract renewals, and purchase order management.
Strategic Planning & Benchmarking: Contribute to Facilities Life Cycle Planning, strategic initiatives, and support the development of dashboards and benchmarks for equipment replacement and repairs.
Vendor & Stakeholder Coordination: Liaise with facilities managers, property managers, project managers, facilities coordinators, vendors, and associations; coordinate service provider evaluations and performance reviews.
Project & Records Management: Assist with project documentation, Board resolutions, and ensure accurate recordkeeping via SharePoint and compliance with retention policies.
Operational Support & Inspections: Provide operational and administrative support for Facilities Maintenance, Public Facilities Maintenance, Park & Rides, and property management by coordinating service requests, facilitating communication with vendors, and ensuring timely follow-up on tasks and documentation.
Agency Alignment & Continuous Improvement: Support strategic goals, participate in training, and contribute to process improvements and customer service excellence.
Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported.
Perform other duties as required and/or assigned.
Qualifications WHAT YOU BRING
Bachelor’s degree in Business Administration, Administrative Services, or related field. Additional experience may be substituted on a year-for-year basis up to four (4) years.
Three (3) years progressively responsible experience in administrative office management, asset management experience, as well as financial system experience required.
Working for a government and/or corporate owner preferred.
Experience with Enterprise Asset Management Systems, Computerized Maintenance Management Systems, and Integrated Workplace Management Systems preferred.
Knowledge, Skills and Abilities:
Proficient with software related to word processing, spreadsheet preparation, and financial applications software.
Strong analytical skills to analyze problems and identify solutions to intermediate budgetary problems concerning capital projects, task order contracts, and operating accounts.
Demonstrated knowledge with tracking department expenses, preparing purchase requisitions, budget, status reports, managing contracts and projects, and maintaining a complex filing system following established records management procedures.
Excellent oral, written, and interpersonal communication skills.
Ability to maintain confidentiality of sensitive information.
Ability to consistently manage multiple tasks and meet established deadlines.
Ability to adjust quickly and effectively to ever changing conditions.
Ability to maintain an effective working relationship with employees, management, contractors, and the public.
Detail oriented with excellent customer service and communication skills that transfers to positive working relationships with clients, co-workers, tenants, contractors, and vendors.
Ability to work as a team player consistently and effectively with a high level of professionalism.
Ability to work independently; communicate effectively with co-workers, professional consultants, contractors, service providers, vendors, governmental agencies, and the public.
Knowledge of project management methods and practices.
Self-motivated and focused on opportunities to continuously improve skills and processes.
Proven ability to gain proficient understanding of Agency’s policies, procedures, and practices related to budget and contract management.
TRAVEL REQUIREMENTS
Travel between properties as required.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
Work is generally performed in an office environment in which there is only minimal exposure to unpleasant and/or hazardous working conditions. This position works with multiple project timelines and is responsible for managing employees performing work of a complex nature.
Incumbent must have the ability to stand and sit frequently throughout an eight-hour period, reach vertically for overhead use as well as horizontally. Must be able to use a telephone or headset equipment.
Incumbents must be able to lift and move material weighing up to 20 lbs., perform work at a computer terminal for 6-8 hours a day, and function in an environment with constant interruptions.
Reasonable accommodation may be made to enable individuals with disability to perform the essential functions as previously described.
Mobility Status:
Hybrid
position, onsite presence is guided by team collaboration needs, customer and front‑line team member interactions, and role responsibilities. People leaders will set expectations for onsite presence. Mobility status is subject to change at any time based on business needs or organizational decisions.
This position is based in Austin, TX. Successful out‑of‑state candidates must relocate to the state of Texas prior to start date.
About Us CapMetro is Austin's regional public transportation provider. We've been around since 1985 and work every day to give residents, commuters, and visitors the best possible transit options available to match their busy everyday lives.
We're always on the move, connecting people with jobs, schools, restaurants, shops, festivals, and other great places to hang out. In fact, we have more than 31 million boardings each year.
About the Team At CapMetro, we work to empower, enhance, and serve the region and its communities through the responsible delivery of safe, reliable, high‑quality transportation. We are driven by a culture of Safety, Equity, Transparency, Sustainability, and Innovation . These values guide us in our daily activities, and decision‑making and position us to be a great community partner and to better serve our riders who trust us to get them where they’re going!
WHAT’S IN IT FOR YOU
Work with a diverse, collaborative, and energetic workforce whose focus is to bring innovation into the industry and how we serve our customers and team members.
Utilize our free and reduced‑fare transit service to get to the office and then plan to hit the gym (for free) and work with our onsite trainers, before heading back home.
If you have children between the ages of 6 months and 6 years old, enroll them in the onsite award‑winning Childcare and Learning Center.
…and much more!
COMMITMENT TO EQUAL EMPLOYMENT OPPORTUNITY
CapMetro is an equal employment opportunity employer and committed to creating a welcoming environment for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws. CapMetro makes hiring decisions based solely on qualifications, merit, and organization needs at the time.
Job Info
Job Identification 728
Job Category Public Facilities
Posting Date 01/06/2026, 11:28 PM
Locations 2910 E 5th Street, Austin, TX, 78702, US (Hybrid)
#J-18808-Ljbffr
Responsibilities WHAT YOU'LL BE DOING
Note: The duties and primary responsibilities below are intended to describe the general content of and requirements of this job and are not intended to be an exhaustive statement of duties.
Financial Systems & Budgeting Support: Provide end-user support and training for Oracle financial systems; assist in budget preparation, tracking, reconciliation, and reporting for capex and opex.
Coordinate the management of Facilities Maintenance budget. Monitor and assist in the development of each capital and operating expense budget: track expenses per category, provide current status, produce reports based on department performance indicators; gather and enter data, generate reports for senior management meetings, and prepare documents as requested.
Invoice & Procurement Management: Ensure timely payment of invoices, support procurement processes, and manage purchase requisitions and contracts. Responsible for reviewing and ensuring timely payment of invoices for goods and services provided to the Vehicle and Facilities Maintenance departments.
Facilities & Asset Oversight: Support planning and reporting for facility projects, contract renewals, and purchase order management.
Strategic Planning & Benchmarking: Contribute to Facilities Life Cycle Planning, strategic initiatives, and support the development of dashboards and benchmarks for equipment replacement and repairs.
Vendor & Stakeholder Coordination: Liaise with facilities managers, property managers, project managers, facilities coordinators, vendors, and associations; coordinate service provider evaluations and performance reviews.
Project & Records Management: Assist with project documentation, Board resolutions, and ensure accurate recordkeeping via SharePoint and compliance with retention policies.
Operational Support & Inspections: Provide operational and administrative support for Facilities Maintenance, Public Facilities Maintenance, Park & Rides, and property management by coordinating service requests, facilitating communication with vendors, and ensuring timely follow-up on tasks and documentation.
Agency Alignment & Continuous Improvement: Support strategic goals, participate in training, and contribute to process improvements and customer service excellence.
Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported.
Perform other duties as required and/or assigned.
Qualifications WHAT YOU BRING
Bachelor’s degree in Business Administration, Administrative Services, or related field. Additional experience may be substituted on a year-for-year basis up to four (4) years.
Three (3) years progressively responsible experience in administrative office management, asset management experience, as well as financial system experience required.
Working for a government and/or corporate owner preferred.
Experience with Enterprise Asset Management Systems, Computerized Maintenance Management Systems, and Integrated Workplace Management Systems preferred.
Knowledge, Skills and Abilities:
Proficient with software related to word processing, spreadsheet preparation, and financial applications software.
Strong analytical skills to analyze problems and identify solutions to intermediate budgetary problems concerning capital projects, task order contracts, and operating accounts.
Demonstrated knowledge with tracking department expenses, preparing purchase requisitions, budget, status reports, managing contracts and projects, and maintaining a complex filing system following established records management procedures.
Excellent oral, written, and interpersonal communication skills.
Ability to maintain confidentiality of sensitive information.
Ability to consistently manage multiple tasks and meet established deadlines.
Ability to adjust quickly and effectively to ever changing conditions.
Ability to maintain an effective working relationship with employees, management, contractors, and the public.
Detail oriented with excellent customer service and communication skills that transfers to positive working relationships with clients, co-workers, tenants, contractors, and vendors.
Ability to work as a team player consistently and effectively with a high level of professionalism.
Ability to work independently; communicate effectively with co-workers, professional consultants, contractors, service providers, vendors, governmental agencies, and the public.
Knowledge of project management methods and practices.
Self-motivated and focused on opportunities to continuously improve skills and processes.
Proven ability to gain proficient understanding of Agency’s policies, procedures, and practices related to budget and contract management.
TRAVEL REQUIREMENTS
Travel between properties as required.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
Work is generally performed in an office environment in which there is only minimal exposure to unpleasant and/or hazardous working conditions. This position works with multiple project timelines and is responsible for managing employees performing work of a complex nature.
Incumbent must have the ability to stand and sit frequently throughout an eight-hour period, reach vertically for overhead use as well as horizontally. Must be able to use a telephone or headset equipment.
Incumbents must be able to lift and move material weighing up to 20 lbs., perform work at a computer terminal for 6-8 hours a day, and function in an environment with constant interruptions.
Reasonable accommodation may be made to enable individuals with disability to perform the essential functions as previously described.
Mobility Status:
Hybrid
position, onsite presence is guided by team collaboration needs, customer and front‑line team member interactions, and role responsibilities. People leaders will set expectations for onsite presence. Mobility status is subject to change at any time based on business needs or organizational decisions.
This position is based in Austin, TX. Successful out‑of‑state candidates must relocate to the state of Texas prior to start date.
About Us CapMetro is Austin's regional public transportation provider. We've been around since 1985 and work every day to give residents, commuters, and visitors the best possible transit options available to match their busy everyday lives.
We're always on the move, connecting people with jobs, schools, restaurants, shops, festivals, and other great places to hang out. In fact, we have more than 31 million boardings each year.
About the Team At CapMetro, we work to empower, enhance, and serve the region and its communities through the responsible delivery of safe, reliable, high‑quality transportation. We are driven by a culture of Safety, Equity, Transparency, Sustainability, and Innovation . These values guide us in our daily activities, and decision‑making and position us to be a great community partner and to better serve our riders who trust us to get them where they’re going!
WHAT’S IN IT FOR YOU
Work with a diverse, collaborative, and energetic workforce whose focus is to bring innovation into the industry and how we serve our customers and team members.
Utilize our free and reduced‑fare transit service to get to the office and then plan to hit the gym (for free) and work with our onsite trainers, before heading back home.
If you have children between the ages of 6 months and 6 years old, enroll them in the onsite award‑winning Childcare and Learning Center.
…and much more!
COMMITMENT TO EQUAL EMPLOYMENT OPPORTUNITY
CapMetro is an equal employment opportunity employer and committed to creating a welcoming environment for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws. CapMetro makes hiring decisions based solely on qualifications, merit, and organization needs at the time.
Job Info
Job Identification 728
Job Category Public Facilities
Posting Date 01/06/2026, 11:28 PM
Locations 2910 E 5th Street, Austin, TX, 78702, US (Hybrid)
#J-18808-Ljbffr