WizeHire, Inc
Broward Sheriff's Advisory Council • Fort Lauderdale , FL , US
Posted 2 days ago
Description The Administrative Assistant plays a critical role in supporting the overall mission and operations of the BSAC. This individual will serve as the organizational gatekeeper, working closely with the Executive Director to provide high-level administrative support. The ideal candidate is organized, proactive, and passionate about public safety and community service.
In the absence of the Executive Director, the Administrative Assistant may represent the organization at meetings and events.
Responsibilities
Provide comprehensive support to the Executive Director and Board of Directors
Manage and maintain office operations with professionalism and efficiency
Handle incoming calls and direct inquiries appropriately
Maintain confidential records and filing systems
Prepare reports, presentations, and correspondence as needed
Coordinate and attend internal and external meetings, including taking and distributing meeting minutes
Maintain and update donor databases and personal/business files
Process incoming donations and generate acknowledgment letters
Manage office supplies, vendor relationships, and inventory
Assist with USPS, FedEx, and UPS mailings
Manage multiple projects with strong attention to detail
Contact members, donors, and prospects for fundraising efforts
Confidently solicit donations via telephone
Event and Program Support
Collaborate with all Broward County first responder departments, including the Broward Sheriff’s Office, Police, and Fire Rescue
Research venues and resources for organizational events
Coordinate logistics for meetings, programs, and charity events
Book venues, negotiate contracts, and arrange catering
Order supplies and audiovisual equipment
Oversee event setup, execution, and breakdown
Serve as liaison with event vendors and contractors
Prepare event materials and post‑event reports
Assist in event budgeting, check requests, and expense tracking
Ensure all events are closed out properly
This position requires flexibility in working hours, with occasional evening and weekend availability as needed
Purchase office equipment when appropriate
Coordinate any company parties, necessary appointments, or travel
Work to create marketing opportunities and plan events for our customer base in the community to improve company reputation and visibility
Manage all paperwork in the office and create a process for team members to follow to ensure efficiency
Answer phone calls and emails to act as a liaison between clients and staff members to improve customer retention and referral rates
Qualifications
Proficient in Microsoft Office (Word, Excel, PowerPoint), Canva, and Google Suite
Highly organized, detail‑oriented, and capable of managing multiple priorities
Strong written and verbal communication skills
Outgoing, personable, and mission‑driven
Demonstrate compassion, empathy, and professionalism
Able to work occasional evenings or weekends for programs and events
Bilingual capabilities are a plus
Background in community service or experience with first responder agencies is a plus
High school diploma or GED required
Customer service, bookkeeping, or administrative experience is preferred
Proficient in basic computer software and can quickly learn to use new programs
Enjoys talking with customers and can communicate through verbal and written channels
History of being deadline‑driven and extremely organized
Compensation $50,000 - $70,000
About Broward Sheriff's Advisory Council The Broward Sheriff’s Advisory Council (BSAC) is a 501(c)(3) nonprofit organization dedicated to enhancing public safety and supporting first responders who have been injured or killed in the line of duty. Our efforts are made possible solely through the generous donations of our community and its members.
Our Mission: To make all Broward County first responders our priority by providing vital resources through community and corporate collaboration.
#J-18808-Ljbffr
Posted 2 days ago
Description The Administrative Assistant plays a critical role in supporting the overall mission and operations of the BSAC. This individual will serve as the organizational gatekeeper, working closely with the Executive Director to provide high-level administrative support. The ideal candidate is organized, proactive, and passionate about public safety and community service.
In the absence of the Executive Director, the Administrative Assistant may represent the organization at meetings and events.
Responsibilities
Provide comprehensive support to the Executive Director and Board of Directors
Manage and maintain office operations with professionalism and efficiency
Handle incoming calls and direct inquiries appropriately
Maintain confidential records and filing systems
Prepare reports, presentations, and correspondence as needed
Coordinate and attend internal and external meetings, including taking and distributing meeting minutes
Maintain and update donor databases and personal/business files
Process incoming donations and generate acknowledgment letters
Manage office supplies, vendor relationships, and inventory
Assist with USPS, FedEx, and UPS mailings
Manage multiple projects with strong attention to detail
Contact members, donors, and prospects for fundraising efforts
Confidently solicit donations via telephone
Event and Program Support
Collaborate with all Broward County first responder departments, including the Broward Sheriff’s Office, Police, and Fire Rescue
Research venues and resources for organizational events
Coordinate logistics for meetings, programs, and charity events
Book venues, negotiate contracts, and arrange catering
Order supplies and audiovisual equipment
Oversee event setup, execution, and breakdown
Serve as liaison with event vendors and contractors
Prepare event materials and post‑event reports
Assist in event budgeting, check requests, and expense tracking
Ensure all events are closed out properly
This position requires flexibility in working hours, with occasional evening and weekend availability as needed
Purchase office equipment when appropriate
Coordinate any company parties, necessary appointments, or travel
Work to create marketing opportunities and plan events for our customer base in the community to improve company reputation and visibility
Manage all paperwork in the office and create a process for team members to follow to ensure efficiency
Answer phone calls and emails to act as a liaison between clients and staff members to improve customer retention and referral rates
Qualifications
Proficient in Microsoft Office (Word, Excel, PowerPoint), Canva, and Google Suite
Highly organized, detail‑oriented, and capable of managing multiple priorities
Strong written and verbal communication skills
Outgoing, personable, and mission‑driven
Demonstrate compassion, empathy, and professionalism
Able to work occasional evenings or weekends for programs and events
Bilingual capabilities are a plus
Background in community service or experience with first responder agencies is a plus
High school diploma or GED required
Customer service, bookkeeping, or administrative experience is preferred
Proficient in basic computer software and can quickly learn to use new programs
Enjoys talking with customers and can communicate through verbal and written channels
History of being deadline‑driven and extremely organized
Compensation $50,000 - $70,000
About Broward Sheriff's Advisory Council The Broward Sheriff’s Advisory Council (BSAC) is a 501(c)(3) nonprofit organization dedicated to enhancing public safety and supporting first responders who have been injured or killed in the line of duty. Our efforts are made possible solely through the generous donations of our community and its members.
Our Mission: To make all Broward County first responders our priority by providing vital resources through community and corporate collaboration.
#J-18808-Ljbffr