Cincinnati Children's
Administrative Assistant - Pharmacy
Cincinnati Children's, Cincinnati, Ohio, United States, 45208
Job Responsibilities
Coordination: Schedule and coordinate conferences, meetings, interviews, and appointments. Independently resolve scheduling conflicts and anticipate problems. Coordinate conference calls, teleconferences, and video conferencing. Perform advanced library searches utilizing electronic resources. Act as liaison for coordination of physical moves. Work with outside vendors. Plan and oversee special events, programs, conferences, and symposiums. Set up, operate, and maintain office equipment.
Communication: Research information following well‑defined paths and respond to a multitude of requests. Serve as a resource on department policy and processes. Work effectively with other departments, external agencies, and vendors. Troubleshoot in response to problems and propose solutions.
Technology: Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and use this knowledge to organize information. Produce queries from databases and review data to look for variances.
Writing/Editing: Produce well‑written notes, documents, or communications. Transcribe medical dictation. Take meeting minutes and format for final review. Compose and edit correspondence, reports, and proposals. Review, prepare, and submit grant materials to meet submission requirements. Type, format, and submit scientific manuscripts and journal reviews. Provide manuscript and reference support.
Financial/Human Resources: Demonstrate skills related to completion and processing of forms, documents, and reports. Collect and electronically submit payroll information. Act as liaison with payroll. Compile information and perform data entry for departmental budget information/expense tracking. Assist with completion of HR forms. Assist with account reconciliation. Validate accuracy of information submitted and resolve discrepancies. Liaise with Human Resources Management Services to facilitate personnel processes.
Work typically has department‑wide impact and involves coordination with internal and external constituents.
Job Qualifications
High school diploma or equivalent
2+ years of work experience in a related job discipline.
Location Burnet Campus
Schedule Full time
Shift Day (United States of America)
Department Pharmacy
Employee Status Regular
FTE 1
Weekly Hours 40
Pay Annualized pay may vary based on FTE status $20.57 - $25.72
About Us At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.
Cincinnati Children’s Is
Recognized by U.S. News & World Report as at the top 10 best Children's Hospitals in the nation for more than 15 years
Consistently among the top 3 Children's Hospitals for National Institutes of Health (NIH) Funding
Recognized as one of America’s Best Large Employers (2025), America’s Best Employers for New Grads (2025)
One of the nation's America’s Most Innovative Companies as noted by Fortune
Consistently certified as great place to work
A Leading Disability Employer as noted by the National Organization on Disability
Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC)
Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability
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Coordination: Schedule and coordinate conferences, meetings, interviews, and appointments. Independently resolve scheduling conflicts and anticipate problems. Coordinate conference calls, teleconferences, and video conferencing. Perform advanced library searches utilizing electronic resources. Act as liaison for coordination of physical moves. Work with outside vendors. Plan and oversee special events, programs, conferences, and symposiums. Set up, operate, and maintain office equipment.
Communication: Research information following well‑defined paths and respond to a multitude of requests. Serve as a resource on department policy and processes. Work effectively with other departments, external agencies, and vendors. Troubleshoot in response to problems and propose solutions.
Technology: Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and use this knowledge to organize information. Produce queries from databases and review data to look for variances.
Writing/Editing: Produce well‑written notes, documents, or communications. Transcribe medical dictation. Take meeting minutes and format for final review. Compose and edit correspondence, reports, and proposals. Review, prepare, and submit grant materials to meet submission requirements. Type, format, and submit scientific manuscripts and journal reviews. Provide manuscript and reference support.
Financial/Human Resources: Demonstrate skills related to completion and processing of forms, documents, and reports. Collect and electronically submit payroll information. Act as liaison with payroll. Compile information and perform data entry for departmental budget information/expense tracking. Assist with completion of HR forms. Assist with account reconciliation. Validate accuracy of information submitted and resolve discrepancies. Liaise with Human Resources Management Services to facilitate personnel processes.
Work typically has department‑wide impact and involves coordination with internal and external constituents.
Job Qualifications
High school diploma or equivalent
2+ years of work experience in a related job discipline.
Location Burnet Campus
Schedule Full time
Shift Day (United States of America)
Department Pharmacy
Employee Status Regular
FTE 1
Weekly Hours 40
Pay Annualized pay may vary based on FTE status $20.57 - $25.72
About Us At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.
Cincinnati Children’s Is
Recognized by U.S. News & World Report as at the top 10 best Children's Hospitals in the nation for more than 15 years
Consistently among the top 3 Children's Hospitals for National Institutes of Health (NIH) Funding
Recognized as one of America’s Best Large Employers (2025), America’s Best Employers for New Grads (2025)
One of the nation's America’s Most Innovative Companies as noted by Fortune
Consistently certified as great place to work
A Leading Disability Employer as noted by the National Organization on Disability
Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC)
Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability
#J-18808-Ljbffr