Ultimate Staffing
Base pay range
$20.00/hr - $25.00/hr
About the Role We're hiring on behalf of a stable, growing client in
Davie, FL
seeking a dependable and detail‑oriented Service Administrator. This is a full‑time, on‑site role with a consistent schedule and great work‑life balance, supporting high‑volume service operations and daily coordination with subcontractors.
You’ll support service requests for commercial accounts, including answering calls, entering detailed work orders, and coordinating with the service manager and team. The environment is casual, fast‑paced, and highly collaborative. You’ll also cross‑train on billing to serve as backup when needed. Success in this role requires strong focus, accuracy, professionalism, and the ability to manage high volumes without getting overwhelmed.
Key Responsibilities
Answer incoming calls regarding service needs (e.g., lighting, flooring, repair requests)
Create and process work orders with accurate, high‑volume data entry
Coordinate updates and priorities with the service manager and administrative team
Communicate professionally with subcontractors and vendors on status and next steps
Maintain organized records across internal systems and Microsoft Outlook / Excel
Cross‑train on billing for the account to provide backup support when needed
This Role May Be a Great Fit If You
Have administrative experience in construction, trades, facilities, or service coordination
Thrive in a busy office with high call and order volume
Are detail‑oriented, organized, and able to multitask while meeting deadlines
Communicate confidently and professionally‑especially with strong personalities
Are focused and efficient (not overly chatty) and maintain a calm, solutions‑driven demeanor
Value stability, growth, and working with a tenured team
Requirements / Qualifications
Experience with service work orders and subcontractor/vendor coordination
Intermediate+ proficiency in Microsoft Office Suite, especially Outlook and Excel
Skills will be tested (including typing)
Strong computer skills; ability to learn proprietary systems quickly
Excellent data entry accuracy, attention to detail, and time management
Proven ability to handle high‑volume tasks and stay organized in a fast‑paced environment
Stable job tenure and reliable work history
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Utilities
#J-18808-Ljbffr
About the Role We're hiring on behalf of a stable, growing client in
Davie, FL
seeking a dependable and detail‑oriented Service Administrator. This is a full‑time, on‑site role with a consistent schedule and great work‑life balance, supporting high‑volume service operations and daily coordination with subcontractors.
You’ll support service requests for commercial accounts, including answering calls, entering detailed work orders, and coordinating with the service manager and team. The environment is casual, fast‑paced, and highly collaborative. You’ll also cross‑train on billing to serve as backup when needed. Success in this role requires strong focus, accuracy, professionalism, and the ability to manage high volumes without getting overwhelmed.
Key Responsibilities
Answer incoming calls regarding service needs (e.g., lighting, flooring, repair requests)
Create and process work orders with accurate, high‑volume data entry
Coordinate updates and priorities with the service manager and administrative team
Communicate professionally with subcontractors and vendors on status and next steps
Maintain organized records across internal systems and Microsoft Outlook / Excel
Cross‑train on billing for the account to provide backup support when needed
This Role May Be a Great Fit If You
Have administrative experience in construction, trades, facilities, or service coordination
Thrive in a busy office with high call and order volume
Are detail‑oriented, organized, and able to multitask while meeting deadlines
Communicate confidently and professionally‑especially with strong personalities
Are focused and efficient (not overly chatty) and maintain a calm, solutions‑driven demeanor
Value stability, growth, and working with a tenured team
Requirements / Qualifications
Experience with service work orders and subcontractor/vendor coordination
Intermediate+ proficiency in Microsoft Office Suite, especially Outlook and Excel
Skills will be tested (including typing)
Strong computer skills; ability to learn proprietary systems quickly
Excellent data entry accuracy, attention to detail, and time management
Proven ability to handle high‑volume tasks and stay organized in a fast‑paced environment
Stable job tenure and reliable work history
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Utilities
#J-18808-Ljbffr