RICOH COLOMBIA
Legal Receptionist & Switchboard
RICOH COLOMBIA, Charleston, South Carolina, United States, 29408
Legal Receptionist & Switchboard
Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment. Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services.
Job Duties and Responsibilities
Meets and greets all visitors and employees to the firm, providing them a professional welcome and going above and beyond in their service approach.
Schedules meeting rooms, ensuring each conference room has the necessary supplies, beverages, and video conferencing equipment prior to client meeting times.
Answers all incoming telephone calls made to the firm, following firm/Ricoh phone etiquette expectations and ensuring professional communication.
Engages in company and community service events or firm initiatives, philanthropy.
Performs light clerical/admin assistance duties, including preparing documents, maintaining files and calendars, scheduling appointments and meetings, and preparing legal documents and correspondence from draft or dictated text.
Manages calendars and assists in meeting deadlines, provides light housekeeping duties, and maintains an organized workspace.
Provides “value added” services as approved by Site Manager/Supervisor, builds professional relationships with clients and employees, and educates themselves on firm culture.
Maintains proper visitor and guest security procedures, monitors whereabouts of attorneys and staff, and serves as firm concierge for guests and clients.
Orders supplies when necessary and performs other duties as assigned.
Qualifications (Education, Experience and Certifications)
High school diploma required.
Two years of related business experience preferred, with a strong preference for administrative experience particularly in a law firm/legal environment.
Associate Degree or Bachelor's degree preferred.
Knowledge, Skills and Abilities
MS Office Suite experience, specifically Word, Excel and PowerPoint.
Excellent customer service skills and detail oriented.
Ability to handle multiple tasks simultaneously.
Demonstrated organizational and communication skills.
Proactive attitude.
Working Conditions
Typically an office environment with adequate lighting and ventilation, a normal range of temperature and noise level.
Work assignments are diversified, requiring interpretation and application of complex material, data, and instruction.
Physical effort required: walking, standing, bending, reaching, lifting or carrying objects that weigh up to 50 lbs.
Moderate dexterity and regular application of basic skills such as calculator, keyboard, hand tools, and eye/hand coordination.
About Us – Ricoh Come Create at Ricoh: If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high‑performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future.
Benefits
Choose from a broad selection of medical, dental, life, and disability insurance options.
Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually.
Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.
Hiring Information Referrals increase your chances of interviewing at Ricoh Colombia by 2x.
Get notified about new Legal Receptionist jobs in Charleston, SC.
#J-18808-Ljbffr
Job Duties and Responsibilities
Meets and greets all visitors and employees to the firm, providing them a professional welcome and going above and beyond in their service approach.
Schedules meeting rooms, ensuring each conference room has the necessary supplies, beverages, and video conferencing equipment prior to client meeting times.
Answers all incoming telephone calls made to the firm, following firm/Ricoh phone etiquette expectations and ensuring professional communication.
Engages in company and community service events or firm initiatives, philanthropy.
Performs light clerical/admin assistance duties, including preparing documents, maintaining files and calendars, scheduling appointments and meetings, and preparing legal documents and correspondence from draft or dictated text.
Manages calendars and assists in meeting deadlines, provides light housekeeping duties, and maintains an organized workspace.
Provides “value added” services as approved by Site Manager/Supervisor, builds professional relationships with clients and employees, and educates themselves on firm culture.
Maintains proper visitor and guest security procedures, monitors whereabouts of attorneys and staff, and serves as firm concierge for guests and clients.
Orders supplies when necessary and performs other duties as assigned.
Qualifications (Education, Experience and Certifications)
High school diploma required.
Two years of related business experience preferred, with a strong preference for administrative experience particularly in a law firm/legal environment.
Associate Degree or Bachelor's degree preferred.
Knowledge, Skills and Abilities
MS Office Suite experience, specifically Word, Excel and PowerPoint.
Excellent customer service skills and detail oriented.
Ability to handle multiple tasks simultaneously.
Demonstrated organizational and communication skills.
Proactive attitude.
Working Conditions
Typically an office environment with adequate lighting and ventilation, a normal range of temperature and noise level.
Work assignments are diversified, requiring interpretation and application of complex material, data, and instruction.
Physical effort required: walking, standing, bending, reaching, lifting or carrying objects that weigh up to 50 lbs.
Moderate dexterity and regular application of basic skills such as calculator, keyboard, hand tools, and eye/hand coordination.
About Us – Ricoh Come Create at Ricoh: If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high‑performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future.
Benefits
Choose from a broad selection of medical, dental, life, and disability insurance options.
Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually.
Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.
Hiring Information Referrals increase your chances of interviewing at Ricoh Colombia by 2x.
Get notified about new Legal Receptionist jobs in Charleston, SC.
#J-18808-Ljbffr