Tennessee Board of Regents (TBR)
Upward Bound Program Assistant
Tennessee Board of Regents (TBR), Dyersburg, Tennessee, United States, 38024
Provide clerical support for the Upward Bound Program. Reports directly to the Director of TRIO Programs.
Duties and Responsibilities
Serve as assistant to staff in the Upward Bound program.
Work with DSCC procurement & purchasing, business office and group travel staff.
Prepare all reports and documents necessary for the programs.
Prepare monthly student stipend report in Excel for stipend issue.
Create, address and mail monthly student birthday cards for Upward Bound.
Maintain and interpret budget files; reconcile credit card invoices and cash expenditures.
Prepare travel requests and travel expense claims; interpret and implement DSCC travel and purchasing policies.
Prepare travel contracts for program travel and determine appropriate spending procedures.
Plan and arrange travel events for the academic year and summer program, including busing/transportation, hotel and venue reservations, ticket purchases, and meals.
Purchase and receipt of supplies for office, summer program, trips and events.
Assist in educational and cultural field trips by driving students; act as student chaperone for the summer field trip (one week in July). Monthly cultural trips are no more than one time per month.
Record and maintain all invoices and receipts of program activities and purchasing transactions.
Manage the event notebook of planning for trips or events, including agenda, tickets, reservation confirmations, busing/transportation, and mapping during trips.
Maintain the student database and assist staff with data input.
Answer incoming phone calls and direct them to the appropriate personnel.
Maintain staff and program calendars and schedules.
Receive and determine disposition of mail for the program.
Assist visitors and provide any program information they may need.
Assist Director in researching data required for the completion of grant proposals for UB.
Assist staff in gathering data to complete the Department of Education’s Annual Performance reports for UB; maintain and update the program’s student database required for Dept. of Ed APR submission.
Develop program presentation videos and slides.
Maintain and update social media profiles (e.g., Facebook) with event announcements, photos, and program activities.
Perform other duties as assigned.
Working Conditions Mostly sedentary deskwork; occasional travel may be required for college or program activities. Minimal hazard/exposure: standard office settings with environmental controls to assure health and comfort. During cultural events and the summer trip more walking, staying up later, and supervising students will be required. Must be physically able to maintain a faster pace during summer program and summer field trip, which may include walking several miles each day.
Knowledge, Skills, and Abilities
Experience making purchases through purchase orders.
Ability to communicate effectively and professionally with internal staff, students, venues, vendors, business associates, and the general public.
Excellent planning, organizational, and communication skills; professional phone and email etiquette.
Computer skills including Microsoft Office (Outlook, Excel, Word, PowerPoint, Publisher), database entry, and video production software.
Basic camera skills.
Minimum Requirements of Education and Experience A minimum of a high school diploma. Minimum of three years clerical office experience. Experience working with high school students. Valid TN driver’s license required.
Preferred Requirements
Associate Degree or vocational/technical diploma with coursework in computer skills, business English, and bookkeeping.
Certified Administrative Professional (CAP) certification, Notary Public.
2–3 years experience working with students from low‑socioeconomic backgrounds.
Experience with DSCC Banner, Jaggaer EProcurement Purchasing, Dynamic Forms.
Photoshop or Photopia software proficiency.
Benefits
Vacation and sick leave.
14 paid holidays.
Medical, dental, vision, and life insurance.
Retirement plans, including optional 401(k) and 403(b) deferred compensation plans.
Educational benefits for employee, spouse, and dependents.
State Employee Discount Program with over 900 merchants.
Special Instructions to Applicants To be considered, applicants must submit an application, a resume, a cover letter, and transcripts if applicable. Unofficial transcripts are acceptable for the application process; official transcripts are required upon hire. Applicants must also provide contact information for a minimum of three professional references.
Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Incomplete applications will not be considered. A satisfactory background check is required before hire.
Dyersburg State Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.
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Duties and Responsibilities
Serve as assistant to staff in the Upward Bound program.
Work with DSCC procurement & purchasing, business office and group travel staff.
Prepare all reports and documents necessary for the programs.
Prepare monthly student stipend report in Excel for stipend issue.
Create, address and mail monthly student birthday cards for Upward Bound.
Maintain and interpret budget files; reconcile credit card invoices and cash expenditures.
Prepare travel requests and travel expense claims; interpret and implement DSCC travel and purchasing policies.
Prepare travel contracts for program travel and determine appropriate spending procedures.
Plan and arrange travel events for the academic year and summer program, including busing/transportation, hotel and venue reservations, ticket purchases, and meals.
Purchase and receipt of supplies for office, summer program, trips and events.
Assist in educational and cultural field trips by driving students; act as student chaperone for the summer field trip (one week in July). Monthly cultural trips are no more than one time per month.
Record and maintain all invoices and receipts of program activities and purchasing transactions.
Manage the event notebook of planning for trips or events, including agenda, tickets, reservation confirmations, busing/transportation, and mapping during trips.
Maintain the student database and assist staff with data input.
Answer incoming phone calls and direct them to the appropriate personnel.
Maintain staff and program calendars and schedules.
Receive and determine disposition of mail for the program.
Assist visitors and provide any program information they may need.
Assist Director in researching data required for the completion of grant proposals for UB.
Assist staff in gathering data to complete the Department of Education’s Annual Performance reports for UB; maintain and update the program’s student database required for Dept. of Ed APR submission.
Develop program presentation videos and slides.
Maintain and update social media profiles (e.g., Facebook) with event announcements, photos, and program activities.
Perform other duties as assigned.
Working Conditions Mostly sedentary deskwork; occasional travel may be required for college or program activities. Minimal hazard/exposure: standard office settings with environmental controls to assure health and comfort. During cultural events and the summer trip more walking, staying up later, and supervising students will be required. Must be physically able to maintain a faster pace during summer program and summer field trip, which may include walking several miles each day.
Knowledge, Skills, and Abilities
Experience making purchases through purchase orders.
Ability to communicate effectively and professionally with internal staff, students, venues, vendors, business associates, and the general public.
Excellent planning, organizational, and communication skills; professional phone and email etiquette.
Computer skills including Microsoft Office (Outlook, Excel, Word, PowerPoint, Publisher), database entry, and video production software.
Basic camera skills.
Minimum Requirements of Education and Experience A minimum of a high school diploma. Minimum of three years clerical office experience. Experience working with high school students. Valid TN driver’s license required.
Preferred Requirements
Associate Degree or vocational/technical diploma with coursework in computer skills, business English, and bookkeeping.
Certified Administrative Professional (CAP) certification, Notary Public.
2–3 years experience working with students from low‑socioeconomic backgrounds.
Experience with DSCC Banner, Jaggaer EProcurement Purchasing, Dynamic Forms.
Photoshop or Photopia software proficiency.
Benefits
Vacation and sick leave.
14 paid holidays.
Medical, dental, vision, and life insurance.
Retirement plans, including optional 401(k) and 403(b) deferred compensation plans.
Educational benefits for employee, spouse, and dependents.
State Employee Discount Program with over 900 merchants.
Special Instructions to Applicants To be considered, applicants must submit an application, a resume, a cover letter, and transcripts if applicable. Unofficial transcripts are acceptable for the application process; official transcripts are required upon hire. Applicants must also provide contact information for a minimum of three professional references.
Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Incomplete applications will not be considered. A satisfactory background check is required before hire.
Dyersburg State Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.
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