Midwestern University
Communications Coordinator- AZ- Communications
Midwestern University, Glendale, Arizona, us, 85318
Communications Coordinator - AZ- Communications
Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.
Summary The Communication Coordinator is responsible for providing general administrative and reception support in addition to coordinating communications projects for special events, marketing, public relations, high school outreach, and social media efforts for Midwestern University programs, clinics, and the Office of Communications. The position reports to the Assistant Director of Communications.
Responsibilities
Provide event support for the Office of Communications including Graduations, White Coat Ceremony, Chippin' in for Students golf outing, Spirit of Service gala, University holiday events, and others as assigned
Assist with high school health career education programs, including AZ Regional Brain Bee, Health Sciences Career Day, Health Careers Institute, and other new outreach programs as assigned
Process all check and PO requests and track department budget items
Write website posts related to news and campus events
Oversee campus speakers’ bureau and Community Health Lecture Series calendar, topics, and promotional materials
Prepare bi-annual media news articles report
Coordinate press releases for student graduation hometown newspapers
Organize and coordinate the Office storeroom, supply orders, and print material archives
Assist the Assistant Director, Special Events Manager, Senior Writer, Social Media Coordinator, and/or Marketing Specialist with ongoing projects as needed
Provide receptionist support to include greeting visitors and answering/routing phone calls and Communications email inquiries
Provide general administrative support, including Excel spreadsheets, nametags, mailing labels and mailing support, including coordination of university work-study students as needed
Other duties as assigned
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience Associate’s Degree or higher education level in Communications, Journalism, English, Public Relations, Special Events, or related field required. 3-5 years of progressively responsible professional experience in a communications office is preferred. Experience with editing/writing is required. Experience working in an educational environment preferred. Ability to develop and maintain positive relationships with a variety of constituents. Proven ability to work well under pressure, manage multiple priorities and successfully meet deadlines. Excellent written and verbal communication skills. Must be highly organized.
Computer Skills Proficiency in MS Office (Word, Excel, Access, and Outlook) is required. Experience working with content management systems preferred.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to routinely lift 20 lbs.; vision correctable to 20/20 in one eye, hearing correctable to normal, ability to tolerate prolonged sitting; ability to stoop, stand, use of fingers, hands and arms; ability to tolerate repeated routine tasks.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Benefits We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.
Equal Opportunity and Legal Compliance Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulation. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Marketing, Public Relations, and Writing/Editing
Industries: Higher Education
Location: Glendale, AZ; Phoenix, AZ
Estimated Salary: $56,000.00-$61,000.00
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Summary The Communication Coordinator is responsible for providing general administrative and reception support in addition to coordinating communications projects for special events, marketing, public relations, high school outreach, and social media efforts for Midwestern University programs, clinics, and the Office of Communications. The position reports to the Assistant Director of Communications.
Responsibilities
Provide event support for the Office of Communications including Graduations, White Coat Ceremony, Chippin' in for Students golf outing, Spirit of Service gala, University holiday events, and others as assigned
Assist with high school health career education programs, including AZ Regional Brain Bee, Health Sciences Career Day, Health Careers Institute, and other new outreach programs as assigned
Process all check and PO requests and track department budget items
Write website posts related to news and campus events
Oversee campus speakers’ bureau and Community Health Lecture Series calendar, topics, and promotional materials
Prepare bi-annual media news articles report
Coordinate press releases for student graduation hometown newspapers
Organize and coordinate the Office storeroom, supply orders, and print material archives
Assist the Assistant Director, Special Events Manager, Senior Writer, Social Media Coordinator, and/or Marketing Specialist with ongoing projects as needed
Provide receptionist support to include greeting visitors and answering/routing phone calls and Communications email inquiries
Provide general administrative support, including Excel spreadsheets, nametags, mailing labels and mailing support, including coordination of university work-study students as needed
Other duties as assigned
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience Associate’s Degree or higher education level in Communications, Journalism, English, Public Relations, Special Events, or related field required. 3-5 years of progressively responsible professional experience in a communications office is preferred. Experience with editing/writing is required. Experience working in an educational environment preferred. Ability to develop and maintain positive relationships with a variety of constituents. Proven ability to work well under pressure, manage multiple priorities and successfully meet deadlines. Excellent written and verbal communication skills. Must be highly organized.
Computer Skills Proficiency in MS Office (Word, Excel, Access, and Outlook) is required. Experience working with content management systems preferred.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to routinely lift 20 lbs.; vision correctable to 20/20 in one eye, hearing correctable to normal, ability to tolerate prolonged sitting; ability to stoop, stand, use of fingers, hands and arms; ability to tolerate repeated routine tasks.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Benefits We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.
Equal Opportunity and Legal Compliance Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulation. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Marketing, Public Relations, and Writing/Editing
Industries: Higher Education
Location: Glendale, AZ; Phoenix, AZ
Estimated Salary: $56,000.00-$61,000.00
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