Greene County Board of Commissioners
Administrative Support Associate
Greene County Board of Commissioners, Xenia, Ohio, United States, 45385
These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.
Responsibilities
Answer multi-line telephones; direct calls and take messages; greet and direct visitors; maintain logs; order, receive, unpack, and stock office supplies; make and distribute copies; open, sort, date stamp, and distribute mail; collect, prepare and deliver mail; receive documents; index and assign numbers to documents; maintain case files; prepare documents for storage.
Maintain a variety of logs, calendars, schedules, lists, and packets; act as a resource to agency staff and assist in locating and completing requested forms.
Provide routine support to casework staff, such as preparing communications, updating case files, and entering notes and documentation into SACWIS (Statewide Automated Child Welfare Information System).
Maintain copiers, fax machines, and printers, including replacing cartridges, stocking with paper, clearing jams, and reporting or requesting maintenance to keep equipment in working order.
Staff and oversee the locked File Rooms, retrieve and file permanent records in client files, track the whereabouts of client files, and manage the file collection and management system.
Type a variety of correspondence, memos, purchase orders, court documents, and other documents; perform data entry; create and maintain spreadsheets and mailing lists; retrieve and re-file records; input data into SACWIS.
Take court filings to Juvenile Court and assist with special projects as needed.
Run errands such as picking up office supplies and making deliveries.
Perform other duties as assigned.
Qualifications
High School Diploma or General Equivalency Diploma (G.E.D.); one to three years of clerical, business/office practices or related field experience; valid Ohio Driver's License and proof of current vehicle insurance.
Or any equivalent combination of education and/or related work experience sufficient to perform the essential duties of the job.
Physical and other requirements:
Physical effort at the level normally found in office work; largely sedentary but may involve occasional lifting and/or carrying of small objects, walking, standing, bending, kneeling, driving, keyboarding, and repetitive motion. Exerting up to 50 lbs. of force occasionally and/or up to 20 lbs. frequently; exposure to outside conditions and potential for aggressive individuals. Travel/drive in extreme weather may be required. PCN: 90365.
Work under general supervision with considerable knowledge of clerical and secretarial procedures and administrative support processes to perform routine and non-routine tasks.
#J-18808-Ljbffr
Responsibilities
Answer multi-line telephones; direct calls and take messages; greet and direct visitors; maintain logs; order, receive, unpack, and stock office supplies; make and distribute copies; open, sort, date stamp, and distribute mail; collect, prepare and deliver mail; receive documents; index and assign numbers to documents; maintain case files; prepare documents for storage.
Maintain a variety of logs, calendars, schedules, lists, and packets; act as a resource to agency staff and assist in locating and completing requested forms.
Provide routine support to casework staff, such as preparing communications, updating case files, and entering notes and documentation into SACWIS (Statewide Automated Child Welfare Information System).
Maintain copiers, fax machines, and printers, including replacing cartridges, stocking with paper, clearing jams, and reporting or requesting maintenance to keep equipment in working order.
Staff and oversee the locked File Rooms, retrieve and file permanent records in client files, track the whereabouts of client files, and manage the file collection and management system.
Type a variety of correspondence, memos, purchase orders, court documents, and other documents; perform data entry; create and maintain spreadsheets and mailing lists; retrieve and re-file records; input data into SACWIS.
Take court filings to Juvenile Court and assist with special projects as needed.
Run errands such as picking up office supplies and making deliveries.
Perform other duties as assigned.
Qualifications
High School Diploma or General Equivalency Diploma (G.E.D.); one to three years of clerical, business/office practices or related field experience; valid Ohio Driver's License and proof of current vehicle insurance.
Or any equivalent combination of education and/or related work experience sufficient to perform the essential duties of the job.
Physical and other requirements:
Physical effort at the level normally found in office work; largely sedentary but may involve occasional lifting and/or carrying of small objects, walking, standing, bending, kneeling, driving, keyboarding, and repetitive motion. Exerting up to 50 lbs. of force occasionally and/or up to 20 lbs. frequently; exposure to outside conditions and potential for aggressive individuals. Travel/drive in extreme weather may be required. PCN: 90365.
Work under general supervision with considerable knowledge of clerical and secretarial procedures and administrative support processes to perform routine and non-routine tasks.
#J-18808-Ljbffr