Lake County
Administrative Assistant/Research Specialist
Lake County, Waukegan, Illinois, United States, 60087
Overview
Are you looking for a challenging role within an organization that provides rewarding compensation, an excellent benefit package and career growth opportunities? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Responsibilities
The Administrative Assistant / Research Specialist falls within the Administrative Division of the Office of the Lake County Clerk in the Vital and Recording Departments performing clerical and customer service work of moderate difficulty pertaining to legal records of a sensitive nature. The Administrative Assistant will be responsible for preparing, printing and scanning records for in-person, mail, and electronic requests for birth, death, marriage and civil union, recordings, on a daily basis and performing service work including, but not limited to, notarial acts, assumed business name filings, solicitor registration applications and payment processing. Answer and direct incoming calls or e-mails to proper department within the County Clerk’s office. Assist voters and constituents with questions and direct to proper online information or resources. Communicate with general public and supply moderate technical information that require interpretation of a statutes. Data entry management of election related databases and software. Process and archive voter-related forms or requests. Accurately and efficiently process and/or oversee assigned election related tasks. Scheduling of activities and work orders. Coordinate with relevant internal and external stakeholders on related tasks. Represent the County Clerk’s Office in public and community events. Support Vote by Mail, Early Voting, Election Day, and post-Election activities as determined by County Clerk Administration. Assist with special projects and perform other ad hoc duties as assigned by the Supervisor or County Clerk Administration. Qualifications
Exceptional organizational and multi-tasking skills. Knowledge of basic computing including moderate working knowledge of Microsoft Office applications. Ability to follow direction and complete tasks with little to moderate level of supervision. Ability to communicate well with colleagues and members of the public. Ability to maintain confidentiality and exercise absolute discretion in all Clerk’s Office duties. Ability to work evenings and weekends during peak election season. Education and/or Other Requirements
High School Diploma or equivalent required. Associate's or Bachelor’s Degree, preferred but not required. Combination of education and experience that provides the knowledge, skills and abilities to perform the duties as outlined above. Valid Driver’s License, if operating a County Clerk fleet vehicle. Bilingual preferred but not required. Benefits
Lake County offers a competitive salary and benefit package. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! Any offer of employment is contingent upon the successful completion of a background screening, drug testing and may include a pre-employment medical exam. Lake County is committed to being a diverse and inclusive workplace and is proud to be an Equal Opportunity Employer (EOE).
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Are you looking for a challenging role within an organization that provides rewarding compensation, an excellent benefit package and career growth opportunities? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Responsibilities
The Administrative Assistant / Research Specialist falls within the Administrative Division of the Office of the Lake County Clerk in the Vital and Recording Departments performing clerical and customer service work of moderate difficulty pertaining to legal records of a sensitive nature. The Administrative Assistant will be responsible for preparing, printing and scanning records for in-person, mail, and electronic requests for birth, death, marriage and civil union, recordings, on a daily basis and performing service work including, but not limited to, notarial acts, assumed business name filings, solicitor registration applications and payment processing. Answer and direct incoming calls or e-mails to proper department within the County Clerk’s office. Assist voters and constituents with questions and direct to proper online information or resources. Communicate with general public and supply moderate technical information that require interpretation of a statutes. Data entry management of election related databases and software. Process and archive voter-related forms or requests. Accurately and efficiently process and/or oversee assigned election related tasks. Scheduling of activities and work orders. Coordinate with relevant internal and external stakeholders on related tasks. Represent the County Clerk’s Office in public and community events. Support Vote by Mail, Early Voting, Election Day, and post-Election activities as determined by County Clerk Administration. Assist with special projects and perform other ad hoc duties as assigned by the Supervisor or County Clerk Administration. Qualifications
Exceptional organizational and multi-tasking skills. Knowledge of basic computing including moderate working knowledge of Microsoft Office applications. Ability to follow direction and complete tasks with little to moderate level of supervision. Ability to communicate well with colleagues and members of the public. Ability to maintain confidentiality and exercise absolute discretion in all Clerk’s Office duties. Ability to work evenings and weekends during peak election season. Education and/or Other Requirements
High School Diploma or equivalent required. Associate's or Bachelor’s Degree, preferred but not required. Combination of education and experience that provides the knowledge, skills and abilities to perform the duties as outlined above. Valid Driver’s License, if operating a County Clerk fleet vehicle. Bilingual preferred but not required. Benefits
Lake County offers a competitive salary and benefit package. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! Any offer of employment is contingent upon the successful completion of a background screening, drug testing and may include a pre-employment medical exam. Lake County is committed to being a diverse and inclusive workplace and is proud to be an Equal Opportunity Employer (EOE).
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