Indicle
Role Overview
ClinicMind is seeking an Events Coordinator to support our national events, sponsorships, webinars, and partner activations from a project management and execution standpoint.
This role is not about picking tablecloths or managing swag alone. It is about owning timelines, deliverables, cross-functional coordination, and post-event follow-through to ensure every event is executed on time, on budget, and tied to measurable business outcomes (NNLs, MQLs, SQLs, pipeline).
The ideal candidate is highly organized, deadline-driven, and systems-oriented, with experience managing multiple moving parts across Marketing, Sales, SDRs, Partners, and external vendors.
Responsibilities Event Project Management & Execution
Manage end-to-end event execution using project management best practices:
Timelines
Task owners
Dependencies
Risk tracking
Maintain detailed event plans for:
Conferences
Sponsorships
Webinars
Partner events
Track all milestones from contract signature through post-event reporting.
Cross-Functional Coordination
Coordinate with internal teams:
Marketing (messaging, promotions, assets)
Sales / AEs (on-site coverage, meeting goals)
SDRs (post-event outreach to NNLs and MQLs)
Partnerships & Affiliates
Ensure all stakeholders are clear on:
Pre-event responsibilities
On-site expectations
Post-event follow-up requirements
Event Operations & Logistics
Manage operational details including:
Event registrations and booth logistics
Shipping, materials, and on-site setup needs
Speaker coordination and schedules
Track budgets, invoices, and vendor payments in coordination with Finance.
Maintain a centralized events calendar and documentation repository.
Post-Event Follow-Up & Reporting
Ensure post-event processes are executed on time:
Lead lists uploaded and tagged correctly
Handoffs to SDRs and AEs completed
Follow-up timelines enforced
Support event ROI tracking by maintaining:
Attendee counts
NNLs, MQLs, SQLs
Pipeline attribution
Assist in compiling post-event AARs (After Action Reviews).
Process Improvement & Documentation
Help maintain and improve ClinicMind’s Events SOPs.
Identify execution gaps, bottlenecks, or risks and proactively escalate.
Recommend process improvements to increase efficiency and ROI.
Required Qualifications
2–4 years of experience in:
Event coordination or
Project management supporting marketing, sales, or growth teams
Strong organizational and time-management skills.
Experience coordinating multiple stakeholders and deadlines simultaneously.
Comfort working in fast-paced, metrics-driven environments.
Proficiency with project management tools (Asana, Monday, ClickUp, etc.) and Google Workspace.
Preferred Qualifications
Experience supporting B2B, SaaS, or healthcare events.
Familiarity with CRM workflows and lead handoffs.
Exposure to KPI tracking (leads, pipeline, ROI).
PMP, CAPM, or formal PM training a plus (not required).
What Success Looks Like
Events are executed on time, on budget, and without last-minute chaos.
Sales and SDR teams have clear expectations and clean handoffs.
Post-event follow-up happens consistently and on schedule.
Leadership has clear visibility into event performance and ROI.
Events are treated as a repeatable growth channel, not one-off projects.
Why ClinicMind ClinicMind is a healthcare SaaS company building a unified growth engine for healthcare practices. We take a disciplined, ROI-driven approach to marketing and events — and we value people who bring structure, accountability, and clarity to complex initiatives.
#J-18808-Ljbffr
This role is not about picking tablecloths or managing swag alone. It is about owning timelines, deliverables, cross-functional coordination, and post-event follow-through to ensure every event is executed on time, on budget, and tied to measurable business outcomes (NNLs, MQLs, SQLs, pipeline).
The ideal candidate is highly organized, deadline-driven, and systems-oriented, with experience managing multiple moving parts across Marketing, Sales, SDRs, Partners, and external vendors.
Responsibilities Event Project Management & Execution
Manage end-to-end event execution using project management best practices:
Timelines
Task owners
Dependencies
Risk tracking
Maintain detailed event plans for:
Conferences
Sponsorships
Webinars
Partner events
Track all milestones from contract signature through post-event reporting.
Cross-Functional Coordination
Coordinate with internal teams:
Marketing (messaging, promotions, assets)
Sales / AEs (on-site coverage, meeting goals)
SDRs (post-event outreach to NNLs and MQLs)
Partnerships & Affiliates
Ensure all stakeholders are clear on:
Pre-event responsibilities
On-site expectations
Post-event follow-up requirements
Event Operations & Logistics
Manage operational details including:
Event registrations and booth logistics
Shipping, materials, and on-site setup needs
Speaker coordination and schedules
Track budgets, invoices, and vendor payments in coordination with Finance.
Maintain a centralized events calendar and documentation repository.
Post-Event Follow-Up & Reporting
Ensure post-event processes are executed on time:
Lead lists uploaded and tagged correctly
Handoffs to SDRs and AEs completed
Follow-up timelines enforced
Support event ROI tracking by maintaining:
Attendee counts
NNLs, MQLs, SQLs
Pipeline attribution
Assist in compiling post-event AARs (After Action Reviews).
Process Improvement & Documentation
Help maintain and improve ClinicMind’s Events SOPs.
Identify execution gaps, bottlenecks, or risks and proactively escalate.
Recommend process improvements to increase efficiency and ROI.
Required Qualifications
2–4 years of experience in:
Event coordination or
Project management supporting marketing, sales, or growth teams
Strong organizational and time-management skills.
Experience coordinating multiple stakeholders and deadlines simultaneously.
Comfort working in fast-paced, metrics-driven environments.
Proficiency with project management tools (Asana, Monday, ClickUp, etc.) and Google Workspace.
Preferred Qualifications
Experience supporting B2B, SaaS, or healthcare events.
Familiarity with CRM workflows and lead handoffs.
Exposure to KPI tracking (leads, pipeline, ROI).
PMP, CAPM, or formal PM training a plus (not required).
What Success Looks Like
Events are executed on time, on budget, and without last-minute chaos.
Sales and SDR teams have clear expectations and clean handoffs.
Post-event follow-up happens consistently and on schedule.
Leadership has clear visibility into event performance and ROI.
Events are treated as a repeatable growth channel, not one-off projects.
Why ClinicMind ClinicMind is a healthcare SaaS company building a unified growth engine for healthcare practices. We take a disciplined, ROI-driven approach to marketing and events — and we value people who bring structure, accountability, and clarity to complex initiatives.
#J-18808-Ljbffr