ClinicMind
Events Coordinator (Project Management Focused)
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Events Coordinator (Project Management Focused)
role at
ClinicMind
Role Overview ClinicMind is seeking an Events Coordinator to support our national events, sponsorships, webinars, and partner activations from a project management and execution standpoint.
This role is not about picking tablecloths or managing swag alone. It is about owning timelines, deliverables, cross‑functional coordination, and post‑event follow‑through to ensure every event is executed on time, on budget, and tied to measurable business outcomes (NNLs, MQLs, SQLs, pipeline).
The ideal candidate is highly organized, deadline‑driven, and systems‑oriented, with experience managing multiple moving parts across Marketing, Sales, SDRs, Partners, and external vendors.
Responsibilities
Event Project Management & Execution
Manage end‑to‑end event execution using project management best practices: timelines, task owners, dependencies, risk tracking
Maintain detailed event plans for conferences, sponsorships, webinars, partner events
Track all milestones from contract signature through post‑event reporting
Cross‑Functional Coordination
Coordinate with internal teams: Marketing (messaging, promotions, assets), Sales / AEs (on‑site coverage, meeting goals), SDRs (post‑event outreach to NNLs and MQLs), Partnerships & Affiliates
Ensure all stakeholders are clear on pre‑event responsibilities, on‑site expectations, and post‑event follow‑up requirements
Event Operations & Logistics
Manage operational details: event registrations and booth logistics, shipping, materials, on‑site setup; speaker coordination and schedules
Track budgets, invoices, and vendor payments in coordination with Finance
Maintain a centralized events calendar and documentation repository
Post‑Event Follow‑Up & Reporting
Ensure post‑event processes are executed on time: lead lists uploaded and tagged correctly, handoffs to SDRs and AEs completed, follow‑up timelines enforced
Support event ROI tracking by maintaining attendee counts, NNLs, MQLs, SQLs, pipeline attribution
Assist in compiling post‑event AARs (After Action Reviews)
Process Improvement & Documentation
Help maintain and improve ClinicMind’s Events SOPs
Identify execution gaps, bottlenecks, or risks and proactively elevate them
Recommend process improvements to increase efficiency and ROI
Required Qualifications
2–4 years of experience in event coordination or project management supporting marketing, sales, or growth teams
Strong organizational and time‑management skills
Experience coordinating multiple stakeholders and deadlines simultaneously
Comfort working in fast‑paced, metrics‑driven environments
Proficiency with project management tools (Asana, Monday, ClickUp, etc.) and Google Workspace
Preferred Qualifications
Experience supporting B2B, SaaS, or healthcare events
Familiarity with CRM workflows and lead handoffs
Exposure to KPI tracking (leads, pipeline, ROI)
PMP, CAPM, or formal PM training a plus (not required)
What Success Looks Like
Events executed on time, on budget, and without last‑minute chaos
Sales and SDR teams have clear expectations and clean handoffs
Post‑event follow‑up happens consistently and on schedule
Leadership has clear visibility into event performance and ROI
Events treated as a repeatable growth channel, not one‑off projects
Why ClinicMind ClinicMind is a healthcare SaaS company building a unified growth engine for healthcare practices. We take a disciplined, ROI‑driven approach to marketing and events — and we value people who bring structure, accountability, and clarity to complex initiatives.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Management and Manufacturing
Industries Embedded Software Products
Referrals increase your chances of interviewing at ClinicMind by 2x
Get notified about new Project Event Coordinator jobs in
Florida, NY .
Central Valley, NY $16.88-$35.34 5 days ago
#J-18808-Ljbffr
Events Coordinator (Project Management Focused)
role at
ClinicMind
Role Overview ClinicMind is seeking an Events Coordinator to support our national events, sponsorships, webinars, and partner activations from a project management and execution standpoint.
This role is not about picking tablecloths or managing swag alone. It is about owning timelines, deliverables, cross‑functional coordination, and post‑event follow‑through to ensure every event is executed on time, on budget, and tied to measurable business outcomes (NNLs, MQLs, SQLs, pipeline).
The ideal candidate is highly organized, deadline‑driven, and systems‑oriented, with experience managing multiple moving parts across Marketing, Sales, SDRs, Partners, and external vendors.
Responsibilities
Event Project Management & Execution
Manage end‑to‑end event execution using project management best practices: timelines, task owners, dependencies, risk tracking
Maintain detailed event plans for conferences, sponsorships, webinars, partner events
Track all milestones from contract signature through post‑event reporting
Cross‑Functional Coordination
Coordinate with internal teams: Marketing (messaging, promotions, assets), Sales / AEs (on‑site coverage, meeting goals), SDRs (post‑event outreach to NNLs and MQLs), Partnerships & Affiliates
Ensure all stakeholders are clear on pre‑event responsibilities, on‑site expectations, and post‑event follow‑up requirements
Event Operations & Logistics
Manage operational details: event registrations and booth logistics, shipping, materials, on‑site setup; speaker coordination and schedules
Track budgets, invoices, and vendor payments in coordination with Finance
Maintain a centralized events calendar and documentation repository
Post‑Event Follow‑Up & Reporting
Ensure post‑event processes are executed on time: lead lists uploaded and tagged correctly, handoffs to SDRs and AEs completed, follow‑up timelines enforced
Support event ROI tracking by maintaining attendee counts, NNLs, MQLs, SQLs, pipeline attribution
Assist in compiling post‑event AARs (After Action Reviews)
Process Improvement & Documentation
Help maintain and improve ClinicMind’s Events SOPs
Identify execution gaps, bottlenecks, or risks and proactively elevate them
Recommend process improvements to increase efficiency and ROI
Required Qualifications
2–4 years of experience in event coordination or project management supporting marketing, sales, or growth teams
Strong organizational and time‑management skills
Experience coordinating multiple stakeholders and deadlines simultaneously
Comfort working in fast‑paced, metrics‑driven environments
Proficiency with project management tools (Asana, Monday, ClickUp, etc.) and Google Workspace
Preferred Qualifications
Experience supporting B2B, SaaS, or healthcare events
Familiarity with CRM workflows and lead handoffs
Exposure to KPI tracking (leads, pipeline, ROI)
PMP, CAPM, or formal PM training a plus (not required)
What Success Looks Like
Events executed on time, on budget, and without last‑minute chaos
Sales and SDR teams have clear expectations and clean handoffs
Post‑event follow‑up happens consistently and on schedule
Leadership has clear visibility into event performance and ROI
Events treated as a repeatable growth channel, not one‑off projects
Why ClinicMind ClinicMind is a healthcare SaaS company building a unified growth engine for healthcare practices. We take a disciplined, ROI‑driven approach to marketing and events — and we value people who bring structure, accountability, and clarity to complex initiatives.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Management and Manufacturing
Industries Embedded Software Products
Referrals increase your chances of interviewing at ClinicMind by 2x
Get notified about new Project Event Coordinator jobs in
Florida, NY .
Central Valley, NY $16.88-$35.34 5 days ago
#J-18808-Ljbffr