Hyatt Hotels Corporation
Event Services Administrative Assistant | Benefits Included
Hyatt Hotels Corporation, San Francisco, California, United States, 94199
Event Services Administrative Assistant | Benefits Included
At Hyatt, we believe in the power of belonging—of making people feel at home no matter where they are in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human, connected, sustainable. Here, everyone's role matters. Opportunities are yours to shape, and your individuality is celebrated. At the heart of Hyatt is our shared belief that hospitality is more than just a job — it's a career for people who care.
Situated in the vibrant California location of the Embarcadero Center, our financial‑district hotel’s newly renovated guest rooms and suites offer a sophisticated urban‑modernist haven with superb amenities for a dynamic stay near San Francisco’s Embarcadero. A multimillion‑dollar renovation has transformed our open‑space hotel into sophisticated urban retreats with inviting modernist style, natural palette, the latest amenities, and spectacular balcony views of the city or the Bay.
The Event Services Administrative Assistant provides administrative and operational support to the Event Services team to ensure the successful planning, coordination, and execution of meetings, conferences, and special events. This role acts as a liaison between Event Services Managers and hotel departments, supporting documentation, communication, and logistical coordination in a fast‑paced, high‑volume convention hotel environment.
Key Responsibilities
Provide administrative support to Event Services Managers, including scheduling meetings, preparing correspondence, and maintaining organized files.
Assist with the preparation, distribution, and updating of Banquet Event Orders (BEOs), resumes, and event documentation.
Coordinate internal communication between Event Services, Culinary, Banquets, Front Office, Engineering, Housekeeping, and AV teams.
Manage event‑related data in hotel sales and catering systems; update rooming lists, event details, and last‑minute changes accurately.
Attend event meetings, pre‑cons, and department briefings as needed; distribute notes and follow‑up items.
Handle incoming calls, emails, and inquiries related to meetings and events; route requests appropriately.
Assist with billing support by verifying event charges, posting updates, and coordinating with Finance and Catering Managers.
Maintain master event calendars, function space schedules, and shared reports.
Support on‑site event execution by assisting with signage, registration materials, and coordination as needed.
Ensure compliance with Hyatt brand standards, service guidelines, and confidentiality requirements.
Assist with special projects, reports, and departmental initiatives as assigned.
This is an hourly position with compensation starting from $36.06 per hour.
Benefits
Free room nights, Discounted and Friends & Family Room Rates
Medical, Prescription, Dental and Vision Insurance
401K with company match
Paid Vacation, sick days, new child leave, and personal day
Paid Family Bonding Time and Adoption Assistance
Tuition Reimbursement
Employee Stock Purchase Plan
Discounts at various retailers—Apple, AT&T, Verizon, Headspace and many more
Why make a good choice when you can make a Timeless one by applying for your next career opportunity with a Hyatt Regency hotel? Hyatt Regency hotels provide superior services and elevated experiences. Looking for a timeless beginning in your next career? Apply today at careers.hyatt.com.
Qualifications
High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
1–2 years of administrative or coordinator experience, preferably in hospitality, events, or sales support.
Strong organizational and multitasking skills with attention to detail.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Excellent verbal and written communication skills.
Ability to work flexible hours, including occasional evenings or weekends, based on event needs.
Experience in a hotel, convention center, or large‑scale event environment.
Familiarity with hotel sales and catering systems (e.g., Delphi, Envision, OPERA, or similar).
Basic understanding of Banquet Event Orders (BEOs) and hotel event operations.
Professional, service‑oriented demeanor with strong interpersonal skills.
Ability to manage multiple priorities in a deadline‑driven environment.
Strong attention to detail and commitment to accuracy.
All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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Situated in the vibrant California location of the Embarcadero Center, our financial‑district hotel’s newly renovated guest rooms and suites offer a sophisticated urban‑modernist haven with superb amenities for a dynamic stay near San Francisco’s Embarcadero. A multimillion‑dollar renovation has transformed our open‑space hotel into sophisticated urban retreats with inviting modernist style, natural palette, the latest amenities, and spectacular balcony views of the city or the Bay.
The Event Services Administrative Assistant provides administrative and operational support to the Event Services team to ensure the successful planning, coordination, and execution of meetings, conferences, and special events. This role acts as a liaison between Event Services Managers and hotel departments, supporting documentation, communication, and logistical coordination in a fast‑paced, high‑volume convention hotel environment.
Key Responsibilities
Provide administrative support to Event Services Managers, including scheduling meetings, preparing correspondence, and maintaining organized files.
Assist with the preparation, distribution, and updating of Banquet Event Orders (BEOs), resumes, and event documentation.
Coordinate internal communication between Event Services, Culinary, Banquets, Front Office, Engineering, Housekeeping, and AV teams.
Manage event‑related data in hotel sales and catering systems; update rooming lists, event details, and last‑minute changes accurately.
Attend event meetings, pre‑cons, and department briefings as needed; distribute notes and follow‑up items.
Handle incoming calls, emails, and inquiries related to meetings and events; route requests appropriately.
Assist with billing support by verifying event charges, posting updates, and coordinating with Finance and Catering Managers.
Maintain master event calendars, function space schedules, and shared reports.
Support on‑site event execution by assisting with signage, registration materials, and coordination as needed.
Ensure compliance with Hyatt brand standards, service guidelines, and confidentiality requirements.
Assist with special projects, reports, and departmental initiatives as assigned.
This is an hourly position with compensation starting from $36.06 per hour.
Benefits
Free room nights, Discounted and Friends & Family Room Rates
Medical, Prescription, Dental and Vision Insurance
401K with company match
Paid Vacation, sick days, new child leave, and personal day
Paid Family Bonding Time and Adoption Assistance
Tuition Reimbursement
Employee Stock Purchase Plan
Discounts at various retailers—Apple, AT&T, Verizon, Headspace and many more
Why make a good choice when you can make a Timeless one by applying for your next career opportunity with a Hyatt Regency hotel? Hyatt Regency hotels provide superior services and elevated experiences. Looking for a timeless beginning in your next career? Apply today at careers.hyatt.com.
Qualifications
High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
1–2 years of administrative or coordinator experience, preferably in hospitality, events, or sales support.
Strong organizational and multitasking skills with attention to detail.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Excellent verbal and written communication skills.
Ability to work flexible hours, including occasional evenings or weekends, based on event needs.
Experience in a hotel, convention center, or large‑scale event environment.
Familiarity with hotel sales and catering systems (e.g., Delphi, Envision, OPERA, or similar).
Basic understanding of Banquet Event Orders (BEOs) and hotel event operations.
Professional, service‑oriented demeanor with strong interpersonal skills.
Ability to manage multiple priorities in a deadline‑driven environment.
Strong attention to detail and commitment to accuracy.
All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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