Wesleyan University
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Temporary Advancement Coordinator
role at
Wesleyan University
The Office of Advancement builds lifelong relationships with alumni, parents, and friends, and engages them in support of Wesleyan’s educational mission and financial goals. The Advancement team fosters pride in the Wesleyan community and develops support for university initiatives through outreach activities, including development/fundraising; alumni and parent engagement; on and off‑campus events.
Advancement Operations is responsible for the strategic design, development, and implementation of operational functions that provide a foundation for the Office of Advancement to achieve its goals in fundraising and constituent engagement. The department is charged with aligning business support functions, policies and procedures, and technology infrastructure within the strategies, resources, and priorities of the University.
Reporting to the Director of Advancement Operations, the Temporary Advancement Coordinator will assist with various Campaign‑related projects and day‑to‑day operational activities within Operations, Information Management, and Donor Relations areas.
Responsibilities
Provide daily reception area coverage
Collaborate with operations staff to fully support Campaign and engagement events, including assistance with event registration donation processing and reconciliation
Assist with conference‑room technology setup for larger remote meetings
Update Events Planning Grid assignments
Assist with updating employment industry and occupational codes in the database
Enter and update researched demographic and affinity information from a variety of external resources in the donor database
Assist with occasional or ongoing data‑integrity projects, including returned mail, event registration, or other data‑oriented outreach
Use advanced internet search utilities to find biographical and demographic information for constituents
Accurately categorize, label, and organize gift documentation and stewardship materials for easy access and reference in our database
Assist with updating fund description details in the database
Other duties as assigned
This is an on‑campus position working up to 35 hrs per week through July 2026.
Minimum Qualifications
Associate degree and four years of related experience, or an equivalent combination of education, training, and experience.
Ability to set priorities, take initiative, manage multiple duties with minimal supervision, and pay close attention to detail.
Demonstrated expertise in Microsoft Office programs, including mail merges in Word and Excel spreadsheet formatting and manipulation.
Demonstrated ability to work on multiple projects effectively in a fast‑paced environment.
Strong organizational and communication skills.
Customer‑service experience.
Demonstrated commitment to working within a diverse environment and interacting openly with individuals of different backgrounds.
Additional Applicant Instructions Applicants must submit a cover letter and resume.
Pay Rate $22.00 /hr.
Work Location On Campus
All offers to external applicants are contingent on the candidate’s completion of a pre‑employment background check screening to the satisfaction of Wesleyan University.
Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non‑position‑related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non‑discrimination policies should be directed to the Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.
Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at
https://www.wesleyan.edu/publicsafety/clery.html .
Experience is taken into consideration in the determination of salary offers. For more information visit
https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html .
Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, and employee and dependent tuition programs for those who qualify.
Detailed information on the benefits of working at Wesleyan is located at:
https://wesleyan.edu/hr/careers/prospective-resources.html .
#J-18808-Ljbffr
Temporary Advancement Coordinator
role at
Wesleyan University
The Office of Advancement builds lifelong relationships with alumni, parents, and friends, and engages them in support of Wesleyan’s educational mission and financial goals. The Advancement team fosters pride in the Wesleyan community and develops support for university initiatives through outreach activities, including development/fundraising; alumni and parent engagement; on and off‑campus events.
Advancement Operations is responsible for the strategic design, development, and implementation of operational functions that provide a foundation for the Office of Advancement to achieve its goals in fundraising and constituent engagement. The department is charged with aligning business support functions, policies and procedures, and technology infrastructure within the strategies, resources, and priorities of the University.
Reporting to the Director of Advancement Operations, the Temporary Advancement Coordinator will assist with various Campaign‑related projects and day‑to‑day operational activities within Operations, Information Management, and Donor Relations areas.
Responsibilities
Provide daily reception area coverage
Collaborate with operations staff to fully support Campaign and engagement events, including assistance with event registration donation processing and reconciliation
Assist with conference‑room technology setup for larger remote meetings
Update Events Planning Grid assignments
Assist with updating employment industry and occupational codes in the database
Enter and update researched demographic and affinity information from a variety of external resources in the donor database
Assist with occasional or ongoing data‑integrity projects, including returned mail, event registration, or other data‑oriented outreach
Use advanced internet search utilities to find biographical and demographic information for constituents
Accurately categorize, label, and organize gift documentation and stewardship materials for easy access and reference in our database
Assist with updating fund description details in the database
Other duties as assigned
This is an on‑campus position working up to 35 hrs per week through July 2026.
Minimum Qualifications
Associate degree and four years of related experience, or an equivalent combination of education, training, and experience.
Ability to set priorities, take initiative, manage multiple duties with minimal supervision, and pay close attention to detail.
Demonstrated expertise in Microsoft Office programs, including mail merges in Word and Excel spreadsheet formatting and manipulation.
Demonstrated ability to work on multiple projects effectively in a fast‑paced environment.
Strong organizational and communication skills.
Customer‑service experience.
Demonstrated commitment to working within a diverse environment and interacting openly with individuals of different backgrounds.
Additional Applicant Instructions Applicants must submit a cover letter and resume.
Pay Rate $22.00 /hr.
Work Location On Campus
All offers to external applicants are contingent on the candidate’s completion of a pre‑employment background check screening to the satisfaction of Wesleyan University.
Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non‑position‑related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non‑discrimination policies should be directed to the Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.
Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at
https://www.wesleyan.edu/publicsafety/clery.html .
Experience is taken into consideration in the determination of salary offers. For more information visit
https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html .
Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, and employee and dependent tuition programs for those who qualify.
Detailed information on the benefits of working at Wesleyan is located at:
https://wesleyan.edu/hr/careers/prospective-resources.html .
#J-18808-Ljbffr