The HR Source
Job Summary
We are seeking a reliable and detail-oriented
Clerk Typist / Receptionist
to serve as the first point of contact at
our client’s office
in Largo, MD. In this role, you will be responsible for managing the front desk, ensuring a welcoming environment for the client’s visitors, and performing essential clerical tasks. The ideal candidate acts with professionalism, possesses strong computer skills, and excels at multitasking in a professional setting.
Key Responsibilities Front Desk & Communications
Telephone Management:
Answer the main telephone line promptly and professionally. Accurately determine the nature of calls, screen inquiries, and redirect them to the appropriate department or personnel.
Visitor Relations:
Warmly greet all incoming guests. Determine the purpose of their visit, provide necessary information, and direct them to the appropriate destination within the client's facility.
Access Control:
Manage the admission of visitors, ensuring the client's security protocols are followed strictly.
Message Handling:
Accurately record and transmit messages to staff members in a timely manner.
Clerical & Administrative Support
Mail Processing:
Receive, sort, scan, and record incoming mail. Ensure digital copies are filed correctly and physical mail is distributed to the proper recipients.
Scheduling:
Coordinate and set appointments for process servers and other necessary meetings.
Computer Operations:
Spend a major portion of the day working on a computer. Duties include typing correspondence, data entry, and utilizing office software to maintain records.
General Office Work:
Perform routine clerical duties such as filing, photocopying, and maintaining the cleanliness of the reception area.
Qualifications & Skills
Education:
High School Diploma or GED required.
Experience:
Prior experience in a receptionist, administrative, or clerical role is preferred.
Technical Skills:
Proficient in typing and using standard office equipment (computers, scanners, multi-line phone systems). Familiarity with Microsoft Office (Word, Excel, Outlook).
Communication:
Excellent verbal and written communication skills with a focus on professional telephone etiquette.
Professionalism:
Ability to represent the client's brand positively and maintain confidentiality.
#J-18808-Ljbffr
Clerk Typist / Receptionist
to serve as the first point of contact at
our client’s office
in Largo, MD. In this role, you will be responsible for managing the front desk, ensuring a welcoming environment for the client’s visitors, and performing essential clerical tasks. The ideal candidate acts with professionalism, possesses strong computer skills, and excels at multitasking in a professional setting.
Key Responsibilities Front Desk & Communications
Telephone Management:
Answer the main telephone line promptly and professionally. Accurately determine the nature of calls, screen inquiries, and redirect them to the appropriate department or personnel.
Visitor Relations:
Warmly greet all incoming guests. Determine the purpose of their visit, provide necessary information, and direct them to the appropriate destination within the client's facility.
Access Control:
Manage the admission of visitors, ensuring the client's security protocols are followed strictly.
Message Handling:
Accurately record and transmit messages to staff members in a timely manner.
Clerical & Administrative Support
Mail Processing:
Receive, sort, scan, and record incoming mail. Ensure digital copies are filed correctly and physical mail is distributed to the proper recipients.
Scheduling:
Coordinate and set appointments for process servers and other necessary meetings.
Computer Operations:
Spend a major portion of the day working on a computer. Duties include typing correspondence, data entry, and utilizing office software to maintain records.
General Office Work:
Perform routine clerical duties such as filing, photocopying, and maintaining the cleanliness of the reception area.
Qualifications & Skills
Education:
High School Diploma or GED required.
Experience:
Prior experience in a receptionist, administrative, or clerical role is preferred.
Technical Skills:
Proficient in typing and using standard office equipment (computers, scanners, multi-line phone systems). Familiarity with Microsoft Office (Word, Excel, Outlook).
Communication:
Excellent verbal and written communication skills with a focus on professional telephone etiquette.
Professionalism:
Ability to represent the client's brand positively and maintain confidentiality.
#J-18808-Ljbffr