CORR INSTITUTIONS DIV - SUPPORT OP/CLASS & RECORD
Administrative Assistant V - Intake Support - Classification and Inmate Transpor
CORR INSTITUTIONS DIV - SUPPORT OP/CLASS & RECORD, Huntsville, Texas, us, 77344
Job Title: Administrative Assistant V - Intake Support - Classification and Inmate Transportation Division (024322)
Organization CORR INSTITUTIONS DIV - SUPPORT OP/CLASS & RECORD
Primary Location United States - Texas - HUNTSVILLE
Job Office and Administrative Support
Employee Status Regular
Schedule Full-time
Travel: No
Salary & Pay Basis Salary/Salary Range: $3,786.40 (RET 2.5% Less)
Pay Basis: Monthly
Hazardous Duty / Longevity Pay Hazardous duty/Longevity Pay: Longevity Pay
Work Site Visits: Yes
Study Material Study Material: No
Overtime Status Overtime Status: Non-exempt
Job Posting & Closing Date Job Posting: Jan 8, 2026, 6:00:00 AM
Closing Date: Jan 21, 2026, 5:59:00 AM
JOB SUMMARY Performs advanced administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
A.
Performs advanced technical assistance work for an agency program; prepares, interprets, and disseminates information concerning agency programs and procedures; coordinates work with organizational units of the agency; and provides liaison with program staff, other departments, agencies, organizations, officials, and the public.
B.
Develops administrative and technical policies and procedures; responds to inquiries regarding technical program and administrative regulations, policies, and procedures; and assists in researching technical issues and identifying trends requiring remedial training.
C.
Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and other documents; compiles and edits data for graphs, charts, and databases, makes calculations, and prepares summaries and reports; compiles and edits information to create electronic records used to make appropriate unit custody, housing, and general activity plan assignments; and develops and maintains filing, record keeping, quality control, monitoring, and other records management systems.
D.
Supervises and trains technical and administrative support staff in the intake program and other operations and activities.
Performs a variety of marginal duties not listed, to be determined and assigned as needed.
MINIMUM QUALIFICATIONS
A. Education, Experience, and Training
Graduation from an accredited senior high school or equivalent or GED.
Three years full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by a CHEA or USDE may be substituted for each six months of experience.
Experience in the supervision of employees preferred.
Inmate classification experience preferred.
B. Knowledge and Skills
Knowledge of office practices and procedures.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill in the use of Microsoft Office Suite or equivalent including word processing, spreadsheet, database, or presentation software programs.
Skill in the electronic transmission of communications.
Skill in problem-solving techniques.
Skill to train and supervise employees.
Skill to type 45 words per minute (with no more than 10 errors) preferred.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A.
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B.
Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C.
Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dictation equipment, dolly, and automobile.
ADDITIONAL INFORMATION
Applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete.
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.
QUESTIONS REGARDING THIS POSTING MAY BE DIRECTED TO:
Shelbie Morrow Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-4106 EMAIL hr.selectionsteam3@tdcj.texas.gov
MILITARY OCCUPATION SPECIALTY CODE The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Military Crosswalk Guide - Prepared by the State Auditor's Office
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
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Organization CORR INSTITUTIONS DIV - SUPPORT OP/CLASS & RECORD
Primary Location United States - Texas - HUNTSVILLE
Job Office and Administrative Support
Employee Status Regular
Schedule Full-time
Travel: No
Salary & Pay Basis Salary/Salary Range: $3,786.40 (RET 2.5% Less)
Pay Basis: Monthly
Hazardous Duty / Longevity Pay Hazardous duty/Longevity Pay: Longevity Pay
Work Site Visits: Yes
Study Material Study Material: No
Overtime Status Overtime Status: Non-exempt
Job Posting & Closing Date Job Posting: Jan 8, 2026, 6:00:00 AM
Closing Date: Jan 21, 2026, 5:59:00 AM
JOB SUMMARY Performs advanced administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
A.
Performs advanced technical assistance work for an agency program; prepares, interprets, and disseminates information concerning agency programs and procedures; coordinates work with organizational units of the agency; and provides liaison with program staff, other departments, agencies, organizations, officials, and the public.
B.
Develops administrative and technical policies and procedures; responds to inquiries regarding technical program and administrative regulations, policies, and procedures; and assists in researching technical issues and identifying trends requiring remedial training.
C.
Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and other documents; compiles and edits data for graphs, charts, and databases, makes calculations, and prepares summaries and reports; compiles and edits information to create electronic records used to make appropriate unit custody, housing, and general activity plan assignments; and develops and maintains filing, record keeping, quality control, monitoring, and other records management systems.
D.
Supervises and trains technical and administrative support staff in the intake program and other operations and activities.
Performs a variety of marginal duties not listed, to be determined and assigned as needed.
MINIMUM QUALIFICATIONS
A. Education, Experience, and Training
Graduation from an accredited senior high school or equivalent or GED.
Three years full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by a CHEA or USDE may be substituted for each six months of experience.
Experience in the supervision of employees preferred.
Inmate classification experience preferred.
B. Knowledge and Skills
Knowledge of office practices and procedures.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill in the use of Microsoft Office Suite or equivalent including word processing, spreadsheet, database, or presentation software programs.
Skill in the electronic transmission of communications.
Skill in problem-solving techniques.
Skill to train and supervise employees.
Skill to type 45 words per minute (with no more than 10 errors) preferred.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A.
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B.
Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C.
Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dictation equipment, dolly, and automobile.
ADDITIONAL INFORMATION
Applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete.
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.
QUESTIONS REGARDING THIS POSTING MAY BE DIRECTED TO:
Shelbie Morrow Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-4106 EMAIL hr.selectionsteam3@tdcj.texas.gov
MILITARY OCCUPATION SPECIALTY CODE The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Military Crosswalk Guide - Prepared by the State Auditor's Office
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
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