CORR INSTITUTIONS DIV - SUPPORT OP/CLASS & RECORD
Administrative Assistant IV - Release - Classification and Inmate Transportation
CORR INSTITUTIONS DIV - SUPPORT OP/CLASS & RECORD, Huntsville, Texas, us, 77344
Administrative Assistant IV - Release - Classification and Inmate Transportation Division - Huntsville (028457)
Organization
CORR INSTITUTIONS DIV - SUPPORT OP/CLASS & RECORD Primary Location
United States-Texas-HUNTSVILLE Job
Office and Administrative Support Employee Status
Regular Schedule
Full-time Travel No
Salary/Salary Range : $3,512.27(RET 2.5% Less)
Pay Basis
Monthly Hazardous duty/Longevity Pay : Longevity Pay
Work Site Visits : No
Study Material : No
Overtime Status
Non-exempt Job Posting
Jan 1, 2026, 6:00:00 AM Closing Date
Jan 13, 2026, 5:59:00 AM JOB SUMMARY
Performs advanced administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
A. Performs advanced technical assistance work in the planning and execution of the inmate release audit program; and receives, processes, requests, and compiles documentation from other sections, departments, courts, counties, law enforcement entities, and other agencies regarding the release of inmates to mandatory supervision, parole, and discharge.
B. Develops and maintains inmate records, files, and computer records; and compiles and edits data and prepares reports and recommendations to ensure agency compliance with inmate release calculations, rules, regulations, statutes, mandates, and court decisions.
C. Coordinates and ensures quality control procedures are conducted on the processing of inmate records and that corrections are completed appropriately; identifies and resolves discrepancies; selects specific records to be analyzed for the quarterly performance review; and compiles documentation for administrative review and action.
D. Reviews inmate release audit policies, procedures, and processes and makes recommendations for improvements; develops administrative and technical assistance policies and procedures; identifies areas in need of improvement; develops training materials; and provides inmate release process training.
E. Provides technical assistance to staff, supervisors, inmates and inmate families, attorneys, judges, and other agencies.
F. Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.
* Performs a variety of marginal duties not listed, to be determined and assigned as needed.
MINIMUM QUALIFICATIONS
Education, Experience, and Training
1. Graduation from an accredited senior high school or equivalent or GED.
2. Two years full-time, wage-earning customer service, clerical, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
3. Inmate classification experience preferred.
* Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position. For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html
Knowledge and Skills
1. Knowledge of office practices and procedures.
2. Knowledge of business terminology, spelling, punctuation, and grammar.
3. Knowledge of applicable state and federal laws, rules, regulations, and statutes.
4. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
5. Skill to communicate ideas and instructions clearly and concisely.
6. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
7. Skill to interpret and apply rules, regulations, policies, and procedures.
8. Skill in problem-solving techniques.
9. Skill in the use of computer and related equipment in a stand-alone or local area network environment.
10. Skill to prepare and maintain accurate records, files, and reports.
11. Skill to review technical data and prepare technical reports.
12. Skill to implement new systems and procedures and evaluate their effectiveness.
13. Skill to train others.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete.
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
* Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *
Questions regarding this posting may be directed to:
Shelbie Morrow Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-4106 EMAIL hr.selectionsteam3@tdcj.texas.gov
Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Military Crosswalk Guide - Prepared by the State Auditor's Office
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
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Organization
CORR INSTITUTIONS DIV - SUPPORT OP/CLASS & RECORD Primary Location
United States-Texas-HUNTSVILLE Job
Office and Administrative Support Employee Status
Regular Schedule
Full-time Travel No
Salary/Salary Range : $3,512.27(RET 2.5% Less)
Pay Basis
Monthly Hazardous duty/Longevity Pay : Longevity Pay
Work Site Visits : No
Study Material : No
Overtime Status
Non-exempt Job Posting
Jan 1, 2026, 6:00:00 AM Closing Date
Jan 13, 2026, 5:59:00 AM JOB SUMMARY
Performs advanced administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
A. Performs advanced technical assistance work in the planning and execution of the inmate release audit program; and receives, processes, requests, and compiles documentation from other sections, departments, courts, counties, law enforcement entities, and other agencies regarding the release of inmates to mandatory supervision, parole, and discharge.
B. Develops and maintains inmate records, files, and computer records; and compiles and edits data and prepares reports and recommendations to ensure agency compliance with inmate release calculations, rules, regulations, statutes, mandates, and court decisions.
C. Coordinates and ensures quality control procedures are conducted on the processing of inmate records and that corrections are completed appropriately; identifies and resolves discrepancies; selects specific records to be analyzed for the quarterly performance review; and compiles documentation for administrative review and action.
D. Reviews inmate release audit policies, procedures, and processes and makes recommendations for improvements; develops administrative and technical assistance policies and procedures; identifies areas in need of improvement; develops training materials; and provides inmate release process training.
E. Provides technical assistance to staff, supervisors, inmates and inmate families, attorneys, judges, and other agencies.
F. Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.
* Performs a variety of marginal duties not listed, to be determined and assigned as needed.
MINIMUM QUALIFICATIONS
Education, Experience, and Training
1. Graduation from an accredited senior high school or equivalent or GED.
2. Two years full-time, wage-earning customer service, clerical, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
3. Inmate classification experience preferred.
* Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position. For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html
Knowledge and Skills
1. Knowledge of office practices and procedures.
2. Knowledge of business terminology, spelling, punctuation, and grammar.
3. Knowledge of applicable state and federal laws, rules, regulations, and statutes.
4. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
5. Skill to communicate ideas and instructions clearly and concisely.
6. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
7. Skill to interpret and apply rules, regulations, policies, and procedures.
8. Skill in problem-solving techniques.
9. Skill in the use of computer and related equipment in a stand-alone or local area network environment.
10. Skill to prepare and maintain accurate records, files, and reports.
11. Skill to review technical data and prepare technical reports.
12. Skill to implement new systems and procedures and evaluate their effectiveness.
13. Skill to train others.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete.
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
* Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *
Questions regarding this posting may be directed to:
Shelbie Morrow Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-4106 EMAIL hr.selectionsteam3@tdcj.texas.gov
Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Military Crosswalk Guide - Prepared by the State Auditor's Office
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
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