WizeHire, Inc
Join Our Team as a Front Desk Administrator
We’rea team of A-players .Ifyou’repassionate about being the welcoming face of a dynamic team and eager to make a meaningful impact every day, we want to hear from you!
Are you organized, detail-oriented, and great at creating positive first impressions? Do you thrive in fast-paced settings where your multitasking skills shine? Join us as the friendly face of our firm, welcoming clients warmly and keeping everything running smoothly from spotless offices to perfectly prepared Conference Rooms. Ifyou’reready to bring your energy, focus, and positive attitude to a dynamic team, we want you!
Compensation: $20 - $23 DOE
Schedule: 8-hour shift(Monday to Friday)
401(K) Matching
Health Insurance
Vison Insurance
Disability Insurance
Life Insurance
Paid Holidays
Paid Time Off (PTO)
Elite Package Program
Bonus Program
Referral Bonus
To Apply:
We’re excited to welcome a dedicated, detail-oriented, and enthusiastic Front Desk Administrator to our team! Ifyou’repassionate about creating positive first impressions and ready to bring your skills to a supportive, dynamic environment, please send your resume and a cover letter highlighting yourexpertise. We can’t wait to see how you’ll contribute to our success!
Responsibilities
Greet andassistclients and visitors, providing information and directing them to theappropriate personnel.
Answering Law Firm inbound calls by the 2ndring andassistingor redirecting asappropriate.
Maintain an organized and presentable front desk and reception area.
Perform administrative duties such as data entry, filing, making copies, or printing any documentation as tasked by the legal team.
Prepare consult books and anyadditionaldocuments for Attorneys one day before meetings.
Remind clients 3 days before their scheduled Hearing.
Communicate with staff via emails, texts, and posted reminders for events, and any notifications needed.
EnsureConference Rooms are neat and ready for client meetings.
Coordinate Front Desk coverage by other team members if you must step away.
Calendar calls include confirming, rescheduling, and canceling calls.
Schedule appointments, manage calendars, and coordinate meetings for staff as needed.
Replenish supplies inventory by entering weekly orderrequests, ensuringtimelyrestocking.
Prepare retainer folders with required materials in advance for Case Managers andmaintaina supply on hand.
Review and update the Family Law Grid with the last date of client update and notify attorneys of missing updates.
Print and deliver Intake Questionnaire to Attorneys for Free Consults.
Print and deliver a dailycalendarfor attorneys.
Process,upload,and file legal mail.
Update approved time off request forms in the Firm Calendar and send email confirmation toappropriate parties.
Open New Client Case Files daily and on time, based on the Urgencytime limit.
Complete assigned Dockets checks and distribute accordingly.
Ensure all case files are indexed and delivered to the attorney for the hearings6 weeksprior to the hearing date.
Enter all your time into the case management system before leaving the office at the end of the day.
Support special projects, events, and other operational tasks as assigned.
Alwaysmaintainthe confidentiality of sensitive information.
Qualifications
High school diploma or equivalent.
1-2 years ofexperience in office administration or other related fields.
Proficiencyin Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
Excellent verbal and written communication skills.
Strong organizational skills anddiligence; ability to multitask and prioritize effectively.
Professional demeanor anda commitmentto providing exceptional customer service.
Strong typing and computer skills.
Prompt anddependablein task execution,andthe ability to work both independently and as part of a team.
Must be able to pass pre-employment screening (background).
Proficient in English and Spanish with the ability to communicate effectively in diverse professional contexts.
Compensation
$20 - $23 DOE
Why This Rocks
You are the heartbeat of the office
You help attorneys stay sharp, focused, and on time
You bring calm and confidence to clients during difficult moments
You become the trusted go-to person for the whole team
If excellence energizes you…
If you love creating order and great client experiences…
You’ll thrive here.
We Offer
Competitive pay
A positive, high-performance culture
A team that values and respects strong support staff
Opportunities to grow as we expand statewide
A professional environment with high standards and no drama
The chance to be part of a firm recognized on the
2025 Inc. 5000 list
This is not a passive role.
This is an
active, essential position
inside a premium legal brand.
#J-18808-Ljbffr
Are you organized, detail-oriented, and great at creating positive first impressions? Do you thrive in fast-paced settings where your multitasking skills shine? Join us as the friendly face of our firm, welcoming clients warmly and keeping everything running smoothly from spotless offices to perfectly prepared Conference Rooms. Ifyou’reready to bring your energy, focus, and positive attitude to a dynamic team, we want you!
Compensation: $20 - $23 DOE
Schedule: 8-hour shift(Monday to Friday)
401(K) Matching
Health Insurance
Vison Insurance
Disability Insurance
Life Insurance
Paid Holidays
Paid Time Off (PTO)
Elite Package Program
Bonus Program
Referral Bonus
To Apply:
We’re excited to welcome a dedicated, detail-oriented, and enthusiastic Front Desk Administrator to our team! Ifyou’repassionate about creating positive first impressions and ready to bring your skills to a supportive, dynamic environment, please send your resume and a cover letter highlighting yourexpertise. We can’t wait to see how you’ll contribute to our success!
Responsibilities
Greet andassistclients and visitors, providing information and directing them to theappropriate personnel.
Answering Law Firm inbound calls by the 2ndring andassistingor redirecting asappropriate.
Maintain an organized and presentable front desk and reception area.
Perform administrative duties such as data entry, filing, making copies, or printing any documentation as tasked by the legal team.
Prepare consult books and anyadditionaldocuments for Attorneys one day before meetings.
Remind clients 3 days before their scheduled Hearing.
Communicate with staff via emails, texts, and posted reminders for events, and any notifications needed.
EnsureConference Rooms are neat and ready for client meetings.
Coordinate Front Desk coverage by other team members if you must step away.
Calendar calls include confirming, rescheduling, and canceling calls.
Schedule appointments, manage calendars, and coordinate meetings for staff as needed.
Replenish supplies inventory by entering weekly orderrequests, ensuringtimelyrestocking.
Prepare retainer folders with required materials in advance for Case Managers andmaintaina supply on hand.
Review and update the Family Law Grid with the last date of client update and notify attorneys of missing updates.
Print and deliver Intake Questionnaire to Attorneys for Free Consults.
Print and deliver a dailycalendarfor attorneys.
Process,upload,and file legal mail.
Update approved time off request forms in the Firm Calendar and send email confirmation toappropriate parties.
Open New Client Case Files daily and on time, based on the Urgencytime limit.
Complete assigned Dockets checks and distribute accordingly.
Ensure all case files are indexed and delivered to the attorney for the hearings6 weeksprior to the hearing date.
Enter all your time into the case management system before leaving the office at the end of the day.
Support special projects, events, and other operational tasks as assigned.
Alwaysmaintainthe confidentiality of sensitive information.
Qualifications
High school diploma or equivalent.
1-2 years ofexperience in office administration or other related fields.
Proficiencyin Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
Excellent verbal and written communication skills.
Strong organizational skills anddiligence; ability to multitask and prioritize effectively.
Professional demeanor anda commitmentto providing exceptional customer service.
Strong typing and computer skills.
Prompt anddependablein task execution,andthe ability to work both independently and as part of a team.
Must be able to pass pre-employment screening (background).
Proficient in English and Spanish with the ability to communicate effectively in diverse professional contexts.
Compensation
$20 - $23 DOE
Why This Rocks
You are the heartbeat of the office
You help attorneys stay sharp, focused, and on time
You bring calm and confidence to clients during difficult moments
You become the trusted go-to person for the whole team
If excellence energizes you…
If you love creating order and great client experiences…
You’ll thrive here.
We Offer
Competitive pay
A positive, high-performance culture
A team that values and respects strong support staff
Opportunities to grow as we expand statewide
A professional environment with high standards and no drama
The chance to be part of a firm recognized on the
2025 Inc. 5000 list
This is not a passive role.
This is an
active, essential position
inside a premium legal brand.
#J-18808-Ljbffr